Admin Support Associate #002127

Job description

Posting Number:


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Classification Title:

Administrative Support Associate

Competency Level:


Working Title:

Admin Support Associate #002127


Anthropology & Sociology

Position Summary:

The successful candidate will provide support to the department head and other department faculty, assist in the management and administration of the office, maintain department and grant budgets, maintain department records, and greet and assist students, staff, and visitors. Duties include, but are not limited to: assistance in preparation of reports, creation of semester schedules in Banner, supervision of student office employees, processing of requests for travel authorizations and reimbursements, performance of some clerical duties, submission of online requisitions in Banner, maintenance of student work records, working as part of a team to serve the education of students, and working on various activities related to the operation of the Department. 
Position will function at the Journey Competency Level.

The Department of Anthropology and Sociology at WCU has a strong commitment to and appreciation of diversity and inclusion that is reflected in our evaluation processes. We value rigorous empirical inquiry into issues of social justice, environmental sustainability, human diversity, and the struggle for equality. We encourage an engaged approach to contemporary social problems which recognizes the importance of activism in creating solutions and positive changes. We seek to provide a place where people of all identities can be actively engaged in supporting and extending our community and these values.

Knowledge, Skills, & Abilities Required for this Position:

Must possess the ability to work efficiently in a busy office environment. Excellent organizational skills and understand how to prioritize and reprioritize tasks as they come in to the office; must be self-motivated to meet deadlines without direct supervision; must possess a high degree of proficiency in computer software knowledge such as word processing and spreadsheet programs, medium degree of proficiency of a database program is helpful; must possess the ability to perform several tasks at once; maintain long-term calendar of report or task due dates from year to year; must possess high degree of knowledge of university computer software such as Banner; must possess the ability to communicate effectively in both written and oral formats.

Minimum Qualifications:

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Qualifications:

Excellent communication skills, written and oral; excellent people skills; office systems/office management degree or equivalent experience in office management. Accounting experience helpful.

Anticipated Hiring Range:

$32,000 - $34,000

Position Type:

Permanent Full-Time

Number of Hours per Week:


Number of Months per Year:


Salary Band Range:

$23,332 - $46,186

Salary Grade:

For administrative purposes during the implementation of Career Banding this journey level posiiton is considered a Salary Grade 59.

Open Date:


Close Date:


Open Until Filled:


Special Instructions to Applicants:

To be considered, you must apply online.

Please include a cover letter, resume, and a list of references (with complete contact information).

Applicants must upload a DD-214 if claiming Veteran’s Preference.


If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.

Effective October 1, 2015 all new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).


Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.

Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit Proper documentation of identity and employability are required at the time of employment.

Credential Verification:

All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.


Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.
Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at [email protected]

University Safety:

The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.




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Job No:
Posted: 2/19/2021
Application Due: 3/1/2021
Work Type: Full Time