Administrative Assistant

Job description

Administrative Assistant

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Administrative Assistant

Job Profile Title
Administrative Assistant B

Job Description Summary
This position is also responsible for providing administrative support to members of the Vice Provost's office, in the form of calendar management and arranging meetings, processing reimbursements, and scheduling travel

Job Description

Reporting to the Executive Assistant, the Administrative Assistant will provide support to the Office of the H. Carton Rogers III Vice Provost and Director of

Libraries. Primary responsibilities include serving as the primary receptionist and work closely with the Executive Assistant managing the Vice Provost's office, which involves coordinating schedules to ensure the office is staffed at all times, greeting guests and interacting with visitors, and maintaining the Director's schedule. This position is also responsible for providing administrative support to members of the Vice Provost's office, in the form of calendar management and arranging meetings, processing reimbursements, and scheduling travel. Working with the Vice Provost's office, this position handles confidential and highly sensitive information/issues and is to maintain the utmost discretion. Additional responsibilities include: taking minutes for various library meetings; assisting with mailings and office correspondence.


A High School Diploma or GED and 3 years to 5 years of experience, or equivalent combination of education and experience, are required; Bachelor's

Degree preferred. Familiarity with libraries, particularly research libraries is a big plus. Knowledge of Microsoft Word, Excel and their Google Drive counterparts required; knowledge of Outlook required; experience with Adobe Illustrator and InDesign preferred. Candidate must possess the ability to handle complex and highly confidential materials in a professional manner. Ability to demonstrate good judgment and communication skills, both written and oral, when working with senior staff, faculty and administration.

*** REQUIRED*** Please submit a resume and cover letter as one attachment when applying.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
University Library

Pay Range
$17.58 - $31.65

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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Job No:
Posted: 2/18/2021
Application Due: 2/18/2033
Work Type: Full Time