Grants Manager, Dispossessions in the Americas Mellon Project

Job description

Job location: McNeil Building - 4th Floor

Employment Type: Full-time
Posted data: 2021-02-23
Req: JR00029404
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Grants Manager, Dispossessions in the Americas Mellon Project

Job Profile Title

Grants Manager A

Job Description Summary

The primary purpose of this role is to support the research activities of the Mellon "Dispossessions in the Americas" Research Team. Under limited supervision, this position will manage the sponsored Grant Funds from pre-award through post-award, while working with Principal Investigators on other Grant Funds proposal development, budget development and related pre-award and post-award requirements. This position is a 3 year term appointment.

Job Description

The Grants Manager will consult with research faculty in the preparation of sponsored projects budgets, narratives, and proposals; will review proposals for compliance with sponsors and University policies, including the Institutional Review Board, and will ensure Regulatory Affairs requirements are satisfied and that Conflict of Interest statements are submitted when required. Under limited supervision, the successful candidate will manage the sponsored Grant Funds from pre-award through post-award, while working with Principal Investigators (PIs) on proposal development, budget development, and related pre-award and post-award requirements for a diverse sponsor portfolio. The individual will also manage the post-award processes including full accounting services, which include but are not limited to, onboarding and institutional requirements for subcontractors, vendors, and consultants; monitoring and reviewing of all charges; reconciliation of accounts and budgets; processing payroll; preparation of monthly financial reports for Principal Investigators. The individual will prepare the financial reports to sponsors and will collaborate with Principal Investigators on the writing of on-going and final reports of activities.

The Grants Manager will also provide administrative and accounting support of grant funded conferences and events, whether these take place in virtual or presential formats. This individual will communicate with conference and event participants and provide all the logistical support that may be necessary for conference sites, venues, as well as participants’ travel, accommodations, honoraria, etc. Because this individual will be communicating with collaborators throughout the Americas, fluency in Spanish (both written and oral) is strongly preferred.

This is a 3 year term appointment.


Required qualifications include: a Bachelor’s degree and 3 to 5 years of experience, or equivalent combination of education and experience, excellent communication and organizational skills. Oral and written fluency in Spanish strongly preferred. Experience working with international vendors, transactions, foreign accounts, and currency denominations are a plus. The successful job candidate will also have the ability to meet deadlines and work collaboratively with teams of students, faculty, researchers, staff, and collaborators throughout the Americas. A major in the Social Sciences, Humanities, Native American and Indigenous Studies and/or Latin American Studies and experience with international scholars and accounting are a plus.

Working Conditions
Office, library, computer room

Physical Effort
Typically sitting at a desk or table

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$50,684.00 - $91,232.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




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Job No:
Posted: 2/18/2021
Application Due: 4/19/2021
Work Type: Full Time