Administrative Specialist I

Job description

Posting Number:


Working Title:

Administrative Specialist I


Vet Med Pathology

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday through Friday – 8:00 am – 5:00 pm

Advertised Salary:

$33,000 - $39,000

Posting Date:


Open until filled:


Closing Date:


Proposed Starting Date:


Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Office/Clerical Lead





Minimum Qualifications:

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

This position provides administrative support to the Department of Veterinary Pathology.

Knowledge, Skills, Abilities and/or Competencies:

Familiar with computer and good working knowledge of use of Microsoft Windows based applications such as MS Word, Excel, PowerPoint, and Adobe Photoshop. Excellent oral and written communication skills. Excellent organizational and time management skills.

Physical Demands:

Pickup mail and packages in the mailroom and bring to the departmental office. Lift computers and move some equipment and furniture.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Manages the purchasing operations via purchasing card, UGA Mart (purchase orders), iLabs, etc.; processes payments/reimbursements (non-travel) to employees and outside vendors (including tracking of purchase orders and requests); Manages departmental income practices via deposits (wire transfer, Touchnet, etc.); manages outside invoices for subcontractors for grants for all of VPAT; manages and coordinates credit card payment for outside billing for VPAT projects (non Vet View billing), and assists with financial operations as required. Works with Business Manager and Office Manager to establish and revise work methods and procedures for the department

Percentage of time:



Administrative support of department including assists with admin calendar and department head schedule, assists with troubleshooting various areas of IT needs, as needed; assists faculty, students and laboratory personnel with general operations issues and develops high-level correspondence for Department Head’s signature; manages departmental Federal Work Study program; and supervises students in Federal Work Study program and/or student workers.

Percentage of time:



Project Management: Coordinates, provides administrative support to, and/or leads VPAT project teams. This requires interaction/coordination with a wide range of constituents at the department, college and university levels as well as with representatives outside of the university; serves as the department telephone services representative; Events/luncheons coordinator; Elements program liaison for faculty; Performs yearly departmental inventory and coordinates surplus.

Percentage of time:



Assists with the preparation of annual reports and other college reports and prepares evaluations for staff and faculty; Independently conducts surveys of external evaluators, collects data on departmental performance of departmental faculty, collates and summarizes this information; Collects and collates course/instructor evaluations.

Percentage of time:





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Job No:
Posted: 2/18/2021
Application Due: 3/2/2021
Work Type: Full Time