AOI Program Coordinator - 15532-1A

Job description

Updated: Feb 26, 2021
Location: UC Irvine Campus
Job Type:

Job Opening ID: 15532

Reports To: Administrative Manager III

Working Title: AOI Program Coordinator

Department: Physical Sciences Deans Office

Bargaining Unit: 99

FLSA: Exempt

Payroll Job Code: 007377

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: M-F, 8-5

Employee Class: Career

Position Summary:

The UCI School of Physical Sciences delivers scientific breakthroughs that reshape our understanding of the physical world and provide solutions to the most profound problems of our age. The school does this by asking hard questions, by setting visionary goals, and by fostering research in an inclusive, interdisciplinary culture that is open to broad ideas. Our students thrive in a diverse environment of inclusive excellence and emerge from our programs ready to transform the world. Equipped with a premier education, technical acumen, and an ethos of creative thinking, our graduates go on to unearth new knowledge and help build a future for the broader good. Our alumni are heading top companies around the world, developing new drugs and therapies, and finding solutions for a clean-energy economy. They work in national and global agencies to influence policy and you’ll find them in classrooms around the globe teaching the next generation of leaders.

The Program Coordinator of the Physical Sciences Office of Access, Outreach, and Inclusion (AOI) coordinates school-wide outreach and diversity programming and training efforts. Works with the Dean, Associate Dean of Graduate Studies, Equity, and Inclusion, faculty, and staff to coordinate and administer programs and initiatives to advance access, outreach, inclusion, retention and recruitment efforts with the goal of increasing diversity amongst all levels of employees in the School of Physical Sciences (SoPS) and in the fields of the Physical Sciences (Chemistry, Earth System Science, Mathematics, and Physics & Astronomy). Monitors and coordinates, recommends and/or develops outreach activities, and promotes student retention. Prepares and presents annual reports, provides analysis and recommendation for policy implementation within the Schools’ programs and practices to foster inclusion for students, alumni, visitors, and others. Provides input on applicable proposals for funding and evaluates the success of program activities. The Program Coordinator reports to the Assistant Dean in the School of Physical Sciences and will work closely with key faculty and staff. Uses skills as a seasoned and experienced administrative operations professional to manage, plan, and administer the operations of the Physical Sciences Office of Access, Outreach, and Inclusion. Perform short- and long-term planning for the organization. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

Compensation Range:

$62,400.00 - $113,300.00

Department Website:


Bachelor’s Degree or equivalent education and experience

Bachelor's degree in related area and / or equivalent experience / training.

Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Ability to use discretion and maintain confidentiality. Strong skills in short-term planning, analysis, problem-solving, and customer service. Knowledge and experience in analyzing problems and identifying solutions for problem-solving; skills and experience in developing and administering programs.


Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Solid knowledge of common University-specific computer application programs. Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees. Knowledge of methodologies used to enhance student achievement. Knowledge of current and theoretical models, that influence the application and delivery of academic services and trends and issues facing low-income and first-generation college, underrepresented, disadvantaged, physically challenged, and under prepared students in higher education.

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.




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Job No:
Posted: 2/18/2021
Application Due: 4/19/2021
Work Type: Full Time