Administrative Support Assistant II

Main Campus (Gainesville, FL)
Feb 18, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Job no: 515822
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Office/Clerical, Veteran's Preference Eligible
Department:23010200 - CJC-GRADUATE STUDIES / RESEARC

Classification Title:

Administrative Support AST II

Job Description:

Come join the team running one of the top communication graduate programs and research centers in the world. The University of Florida College of Journalism and Communications (CJC) is dedicated to excellence in its graduate programs and research centers that are situated in an ideal setting within a top-6 ranked public research university.

Proud of its award-winning student body and faculty, the CJC Division of Graduate Studies and Research (GSRD) boasts the diversity made possible by one of the largest enrollments in the country. More than 200 students engage in graduate and advanced studies, joining more than 2,400 undergraduates. More than 50 graduate faculty members in the college teach, conduct research, and provide service.

The STEM Translational Communication Center strives to improve human health and environmental quality by making scientific research more accessible, understandable, and usable. STCC creates strategic partnerships among university researchers, community members, the healthcare industry, and the environmental sector around evidence-based communication.

The College of Journalism and Communications faculty, staff and students are diverse, different and real, and they are looking for YOU! We seek candidates who are committed to providing a welcoming and inclusive environment for individuals of all races, genders, nationalities, religions, sexual orientations, identities and abilities.

About the Job

Administrative support for Graduate Studies and Research Division (GSRD), Stem Translational Communication Center (STCC) and STCC Director, anticipating needs and proactively proceeding with minimal direction and strict confidentiality. Attend meetings and produce and distribute agendas, minutes and related materials. Proofread and edit correspondence and other documents. Responsible for preparing presentations, including posters and multimedia applications, for the Associate Dean and the STCC Director. Create quarterly newsletters. Manage listservs, websites, and social media accounts. Oversee operation of photocopy machines and other equipment as required.

Assist with calendar management for Associate Dean, GSRD and STCC/STCC Director. Organize and maintain filing system, shared drive access, record keeping. Maintain a master calendar of all award processes and key dates and send deadline reminders. Assist with the SONA account (online scheduling software used by researchers to recruit participants and manage studies with student participants).

International Scholars:
Manage CJC aspects of Exchange Visitor program (International Research Scholars, Student Interns, and Cooperative Agreements). Process DS-2019 applications for our International Research Scholars. Work on international Fulbright applications, and international Student Intern applications. Welcome scholars on their arrival day and assist with check-in process at International Center. Follow up throughout their program and exit process at the end of their program. Ensure programs are closed at the International Center and our College.

Manage expense reports. Receiving and processing award receipts and process expense reports for prompt and appropriate payment or reimbursement. Assist with Human Subject Payment (HSP) requests. Oversee budget, including invoicing clients, managing purchases, and dispersing seed grant funds.

Supervise student assistant(s) with SONA, HSPs and other administrative tasks. Representing both GSRD and STCC, interact with faculty, staff, students, and visitors in a sensitive and professional manner and handle a variety of situations readily.

About the College of Journalism and Communications

The College of Journalism and Communications is accredited by the Accrediting Council on Education in Journalism and Mass Communications (ACEJMC) and is home to four departments – Advertising, Journalism, Public Relations, and Telecommunication. The college provides hands-on learning immersion experiences through the Innovation News Center, The Agency, Frank gatherings, the Division of Multimedia Properties, the Summer Media Institute, undergraduate research, various extracurricular groups and activities, etc. To learn more:

About the University of Florida

The University of Florida is a member of the Association of American Universities, is categorized in the Carnegie Commission's top tier of research universities, and is ranked #6 among public universities by U.S. News and World Report. UF has a student body of over 55,000 who come from all 50 states in the United States and more than 100 countries. The university and greater Gainesville communities enjoy a diversity of cultural events, restaurants, year-round recreational activities, and social opportunities.

About Gainesville

Gainesville has been described as one of America’s best college towns and a hotspot for talented workers. Money magazine, Frommer’s and Forbes are just a few of the magazines that have named Gainesville the top city in the nation for livability. The city boasts a revitalized downtown whose culturally enriched environment rivals those found in much larger cities. Orlando, Jacksonville, St. Augustine, and Tampa are all within a two-hour drive.

Expected Salary:

$19.15 - $25.38 per hour

Minimum Requirements:

High school diploma or equivalent and four years of relevant experience.

Preferred Qualifications:

Strong interpersonal skills and a demonstrated ability to work collaboratively and effectively across divisions and in a culturally diverse environment.

Excellent verbal and written communication skills.

Excellent skills in organizing and presenting information for reports and presentations using appropriate computer programs such as Microsoft Outlook, Word, Excel, PowerPoint, and Adobe applications.

Special Instructions to Applicants:

Must include resume and cover letter.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required:


Advertised: 17 Feb 2021 Eastern Standard Time
Applications close: 25 Feb 2021 Eastern Standard Time

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