Disbursements Auditor

Main Campus (Gainesville, FL)
Feb 18, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Job no: 515815
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Advancement
Department:50010000 - AD-VP ADVANCEMENT

Classification Title:

Internal Auditor I

Job Description:

The incumbent will serve as the lead auditor and subject matter expert of audits in the UF Advancement Disbursements Office, review and analyze disbursements of donor and UF Advancement funds submitted for use, ensuring that all requests conform to all applicable requirements, policies and procedures. The incumbent will assist the Director of Disbursements & Fund Utilization in executing projects to expand the Department’s auditing capabilities; updating risk mitigation strategies; and maintaining Departmental dashboards.

Roles and Responsibilities:

Auditing and Compliance

  • Lead the Disbursements Department’s audit of Foundation funds to ensure expenditures are in-line with donor intent and compliant with UF and Foundation policies and procedures.

  • Keeps the Director informed of audit progress; works with Director to budget works hours spent on auditing.

  • Serve as the subject matter for internal and external questions pertaining to the post-audit disbursement letter process.

  • Assist the Director in maintaining the Disbursements Compliance Dashboard, and produce audit reports as requested from the Director.

  • Spearhead special auditing projects as requested from Colleges and Units across campus.


  • Manually process disbursement related transactions, including but not limited to: vouchers; travel reimbursements; manual payments; employee cell phone reimbursements; and Wells Fargo reconciliation reports.

  • Responsible for being a subject matter expert on all Disbursements policies, and must be able to communicate these policies to stakeholders.

  • Ensure all paid disbursements are uploaded and accurately maintained in the CDFS repository.

  • Assist with managing the e-mail correspondence between the Disbursements department and its stakeholders.

  • Perform cross-functional duties is a key success of the department and may occur from either planned or unplanned absences.

  • Ability to work on a team and share information with colleagues.

Project Execution

  • Assist the Director in executing projects that enhance the Disbursements Department’s productivity, including but not limited to: Disbursements Framework, risk compliance and mitigation; expanding the scope of audited transactions (payroll, state-matched funds); implementing the Disbursements request form.

  • Contribute to the education of stakeholders on Disbursements policies and procedures through webinars and guideline documentation; assist the Director in transitioning the Disbursements department from transactional and operationally focused to relationship and donor intent focused.

  • Onboard new employees to ensure their knowledge of disbursement policies and procedures.

Customer Service & Administrative

  • Disbursement employees are responsible for providing intentional and exceptional customer services.

  • Assist stakeholders in addressing or correcting deficiencies, per risk-based approach.

  • Maintain organized and timely responses between the department and University and UF Advancement employees.

Expected Salary:

Salary commensurate with education and experience.

Minimum Requirements:

Bachelor’s Degree in an appropriate area.

Preferred Qualifications:

The ideal candidate will possess:

  • Three years of general accounts transaction experience.

  • Excellent discernment in auditing and assessing financial transactions to ensure compliance against specified policies and procedures.

  • One to three years accounts payable experience.

  • Ability to organize and coordinate the departments daily, weekly, monthly work flow; be familiar with accounting data systems and auditing procedures; have a working knowledge of MS Office, PeopleSoft, Foundation Accounting System (FAS) and spreadsheets.

  • Excellent customer service skills, interpersonal communication skills and the ability to interact with diverse constituencies are essential.

  • Must be an outstanding communicator and possess excellent written and verbal communication skills; interpersonal skills; and the ability to work collegially and interact effectively with a diverse constituency.

  • An appreciation for and support of diversity in the workplace in all its forms; proven success working with stakeholders; project management skills; experience in a data-driven environment; organizational skills; and the ability to lead, influence and motivate others are required.

  • Competency in problem solving.

  • A working knowledge of UFA financial policies and procedures is preferred.

  • Accuracy, attention to detail and a customer service-oriented attitude are essential for success in this position.

  • Demonstrated proficiency in using PeopleSoft FAS Accounting & Accounts Payable/Reporting Programs.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and three references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:


Advertised: 17 Feb 2021 Eastern Standard Time
Applications close: 17 Mar 2021 Eastern Daylight Time

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