Res/Fellowship Prog Assistant

Main Campus (Gainesville, FL)
Feb 18, 2021
Position Type
Employment Type
Full Time
Institution Type
Four-Year Institution

Job no: 515833
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Research/Scientific/Grants
Department:29120000 - MD-PSYCHIATRY

Classification Title:

Resident/Fellowship Program Assistant

Job Description:

MedConsult Service (DCF Contract). Answers phones, schedules appointments, processes pre-consents (faxed paperwork), data entry, runs reports, submits monthly paperwork, and manages contract (i.e., creates line item budget, schedules and participates in monthly conference calls, etc.)

DCAP Administrative Support- Answers phone calls, receives visitors, prepares and reproduces documents (such as residency training materials), sorts, screens, distributes and forwards mail and other forms of communication (such as emails and pages), systematically files administrative records (both paper and electronic), maintains office supply inventories and equipment, processes and submits leave, travel requisitions, and other administrative forms in a timely fashion, maintaining the organization and appearance of DCAP administrative offices and common areas, and provides any other administrative support to DCAP personnel that is generally associated with regular secretarial duties. Involves helping the Training Director coordinate administrative training of the Child and Adolescent Psychiatry fellowship and recruitment of new fellows.

Special project assignments. Provides support services, such as making arrangements for events, scheduling activities and facilities (training seminars and resident candidate visits), transcribing medical reports. Assists with various Child Psychiatry Division contract work. Department of Juvenile Justice Consult Line, Alachua County Juvenile Detention Center, Marion Regional Juvenile Detention Center, Meridian Counseling and Wellness Center, Youth Services, Children’s Home Society).

Assist Child and Adolescent Psychiatry Program Director and Assistant Program Director: Assists Program Director and Assistant Program Director of the Child and Adolescent Psychiatry Fellowship Program with the following duties: Corresponds with American Association of Directors of Psychiatric Residency Training, Association of American Medical Colleges (ERAS, GME Track), American Board of Medical Specialties, American Board of Psychiatry and Neurology Inc, American Medical Association, Accreditation Council for Graduate Medical Education, Precert, GME, Florida Board of Medicine, and others; Maintains New Innovations Residency Management Suite (which has significantly increased in complexity and requirement over the last couple of years); coordinates fellow credentialing; coordinates the child fellow call schedule, coordinates resident rotations for other pediatric subspecialists rotating with child psychiatry; coordinates all graduation duties, coordinates all recruitment; provides orientation; coordinates administrative and educational training of the Child and Adolescent Psychiatry fellowship duties and requirements.

Medical Psychology Faculty and Postdoctoral Psychology Administrative Support: provides administrative support, and coordination of leave/travel. Administrative support duties include scanning, copying, faxing, correlating credentialing, and coordinating meetings/lunches/educational materials.

Expected Salary:

$18.63 - $24.18 per hour

Minimum Requirements:

Two year college degree and one year of relevant experience, or combination of education and relevant experience.

Preferred Qualifications:

- Knowledge of general office procedures
- Knowledge of medical and scientific terminology

- Excellent interpersonal skills
- Excellent communication skills
- Excellent organizations skills
- Proficiency using Microsoft Office, PowerPoint, and other standard computer software

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume and list of 3 references with contact information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:


Advertised: 17 Feb 2021 Eastern Standard Time
Applications close: 24 Feb 2021 Eastern Standard Time

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