Assistant Director of External Relations

Job description

Job location: Claremont

Employment Type: Full-time
Posted data: 2021-02-16
Req: REQ-2869
Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.


Claremont, CA

Job Posting Title:

Assistant Director of External Relations

Job Details and Requirement:

**Please note submission of a cover letter and resume are required for consideration.**


Reporting to the Associate Director of External Relations, this position will be primarily focused on providing individual career coaching for students within the Robert Day Scholars Program. The Assistant Director will work collaboratively toward developing strong campus & external relationships designed to drive networking and placement opportunities for students in the Robert Day Scholars Program.




  • Through demonstrating a strong understanding of the skill set requirements of employers, provide one-on-one career counseling to Robert Day Scholars to help them explore options, learn and utilize career development resources, interview effectively, and understand the process of finding employment;

  • Assist in student recruiting preparation including: resume and cover letter, review LinkedIn & Handshake profile management, and setup of student career tracking documents;

  • Work collaboratively in executing the external relations strategy to develop internship and full-time opportunities for students through relationship development with Robert Day Scholar alumni, CMC alumni, CMC parents and friends of the College;

  • Process regular requests from alumni and employers; which will include preparing student recruiting materials, facilitating student introductions and providing updates on current recruiting landscapes across a variety of industries;

  • Work collaboratively to organize and execute networking trips which will include organizing company visits, alumni receptions and individual recruiting activities for Scholars;

  • Actively contribute to the CMC on-campus recruiting program to include full-time and internship job postings, career fairs, information sessions and other on-campus engagement; maintain ongoing relationships with current recruiters and firms; broaden the recruitment program effectively connecting parents and alumni within networks to leverage relationships;

  • Deliver professional development workshops as requested to contribute to the personal & professional development of the Robert Day Scholars Program;

  • Organize and coordinate special projects, events, and other duties as required;

  • Performs other essential duties and tasks specific to the position.


  • Work with the Director of the Robert Day Scholars Program to facilitate and manage Scholar access to experiential learning.

  • Provide guidance to students on budget planning and development.

  • Review student proposals and budgets, track annual spending, and processing necessary paperwork to award funding;

  • Maintain tracking database of all student experiential funding activity; Analyze expenditures and purchases to ensure appropriateness, and provide guidance and direction to students on appropriate stewardship, as necessary;

  • In conjunction with the Director of the Robert Day Scholars Program; process all student requests for summer funding to support their summer internship experience;

  • Provide guidance to Program Administrative Assistant in processing funding checks.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The successful candidate will also be able to perform the following essential functions:

  • Take and follow directions.

  • Work cooperatively with others.

  • Receive and respond appropriately to constructive criticism.

  • Display a positive attitude.

  • Balance multiple tasks and priorities.

  • Performs other essential duties and tasks specific to the position.



Bachelor’s degree in Business or a related field or equivalent combination of education and experience is required.

Graduate degree in Business or other business-related field is preferred.


A minimum of three years of related experience including experience in constituency development, recruiting and/or student counseling is required.

Experience in working with post-secondary, high-achieving student population, is preferred.


A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required.

A valid driver’s license is required to drive College-owned vehicles and the ability to be insured under the College’s authorized driver’s policy.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

  • Demonstrated ability in working with students and building cohorts;

  • Demonstrated ability in counseling high achieving students in developing and meeting their career goals; preferably within the financial services, consulting and/or technology industries;

  • Demonstrated ability in building and maintaining professional networks, across industries, and engaging them in an efficient and meaningful manner;

  • Demonstrated ability to work with diverse groups of people, including students, alumni, faculty, administrators, parents, employers, trustees and other important school stakeholders;

  • Excellent writing, communication, research and formal/information presentation skills;

  • Ability to work independently and take ownership over projects in an organized and positive fashion;

  • Ability to excel in a fast-paced, results-oriented environment;

  • Ability to travel up to 25% of the time, both domestically and internationally, is required.


HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday – Friday. Holiday, weekend and evening work hours will be required. Domestic and international ravel will be required up to 25% of the time. Regular hours may vary due to needs of the College or division. This is a 12-month position.


This is a regular, full-time, exempt position.

This is a benefits-eligible position.

Supervisor – AB1825: No

Mandatory Reporter – CA Penal Code: No

Responsible Employee – Title IX: Yes

Campus Security Authority – The Clery Act: Yes

Essential Personnel: Yes

During an emergency, Essential Personnel provide services that relate directly to the health, safety, and welfare of the College, ensure continuity of key operations, and maintain and protect College properties. Essential Personnel are expected to come to work in emergency situations unless they are specifically excused by their departments. On-site essential personnel are required to report to Campus to preform essential function. Remote essential personnel can continue operations without physically reporting to campus.

If yes, is this position:

On-Site Essential No

Remote Essential Yes

IPEDS Category Job Code: 21-0000 Community and Social Service Occupations

PHYSICAL REQUIREMENTS: Light (up to 20 lbs.)


GROOMING AND APPEARANCE: The Claremont Colleges seek to maintain a neat and professional image at all times.

BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. Duties and responsibilities can change and develop over time, accordingly the College reviews job description on a periodic basis and may make changes of business necessity.

AT-WILL EMPLOYMENT: Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or [email protected] for assistance.




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Job No:
Posted: 2/18/2021
Application Due: 4/19/2021
Work Type: Full Time