Assistant Director of First Year Programming

Job description

Job location: Claremont

Employment Type: Full-time
Posted data: 2021-02-16
Req: REQ-2856
Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.


Claremont, CA

Job Posting Title:

Assistant Director of First Year Programming

Job Details and Requirement:

*** Please note a cover letter and resume must be attached with your application for consideration. ***


This position is responsible for engaging with all first-year students at Claremont McKenna College (CMC), introducing them to the resources within Career Services and across the whole campus, coaching them on a successful transition to college, and guiding them in their self-assessment and early career exploration activities. Core elements of the Assistant Director role include: new student welcome and orientation; personal and professional coaching and guidance, through career related activities, group and one-on-one coaching; leading the Job Shadow program targeted at early experiential learning; supporting students in their exploration and funding of their first-year summer experience; regular student outreach; and collaboration with multiple other departments on campus. The Assistant Director reports to the Director of Student Opportunities.

This role is housed within the Career Services team in the Soll Center for Student Opportunity, which is located in a renovated, open-concept space in the center of the campus. Charged with seeing the campus through the eyes of the student, the Soll Center for Student Opportunity assists students in exploring, cultivating and translating their skills, interests and talents into real-world opportunities.



1. New Student Welcome and Orientation

  • Plan and implement a first-year open house to welcome incoming students.
  • Participate in orientation activities for new students and families.

  • In coordination with the Director for Scholar Communities, participate in workshops with the Scholar Community students.

2. Coaching and Advising

  • Provide coaching to students on the CMC Career Services organization and interest cluster model, CMC technology platforms (Handshake, VMock, LinkedIn, and various internal databases), and Career Services resources and services.

  • Deliver individual workshops and a workshop summer series on practicing essential skills (e.g., resume and cover letters, LinkedIn profile, elevator pitch, informational interviewing, goal setting, interest cluster exploration, and internship search).

3. Job Shadow Program

  • Lead the hybrid job shadow program, virtually and in-person (when possible).

  • Identify CMC alumni and parents to invite as job shadow hosts and work with selected hosts to develop a schedule of planned job shadow events.

  • Market the program to all first-year students and other students who might benefit from the experience and deliver professional etiquette training workshops.

  • Respond to queries and co-ordinate all aspects of the Job Shadow program.

4. Sponsored Internships & Experiences

  • Assist first-year students in finding summer internship and experience opportunities via individual coaching and group workshops.

  • In coordination with the Assistant Director of Sponsored Internships & Experiences (SIE), advise first-year students, including Scholar Community students, on how summer experiential funding can be applied.

  • Research internship opportunities targeted at first-year students and market to students.

5. Student Outreach

  • Connect with 100% of the first-year cohort via individual appointments and group workshops.

  • Communicate regularly with first-year students via Outlook to keep students informed of upcoming events and opportunities.

  • Create a monthly newsletter to share events and messaging with first-year students.

  • Provide metrics and other data to support department-wide reporting activities.

6. Collaborate with other Departments

  • Create partnerships with key campus partners (including the offices of Dean of Students, CARE (Civility, Access, Resources, and Expression), Athletics, Admissions, Financial Aid, and the Registrar).

  • Collaborate and create co-curricular programming with campus partners to enhance the first-year experience.

  • Serve as an ambassador for and representative of Career Services at events hosted by other departments.

  • Respond to internal and external inquiries regarding first-year programming and activities.

7. Other duties as assigned

  • May supervise student employees.

The successful candidate will also be able to perform the following essential functions:

  • Regular attendance.

  • Take and follow directions.

  • Approach work proactively.

  • Work cooperatively with others.

  • Receive and respond appropriately to constructive criticism.

  • Display a positive attitude.

  • Balance multiple tasks and priorities.

  • Performs other essential duties and tasks specific to the position.



A bachelor’s degree is required, preferably from a Liberal Arts or similar Academic Institution, or equivalent combination of education and experience is required. A master’s degree is preferred.


A minimum of 2-3 years of proven work experience, preferably from a Liberal Arts institution working with first-year students. The ideal candidate will have a background working in Career Services, Academic Advising, Student Affairs, or Admissions. Experience or extensive training in coaching, academic advisement, or first-year support services.


A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

The position requires:

  • Warmth, empathy, patience, discretion, good judgment, and ability to relate to first generation and a diverse student body.

  • Proven ability to provide coaching, academic advisement, and first-year support services.

  • Strong listening, problem-solving, and collaboration skills.

  • Demonstrated effective, accurate and clear communication with excellent verbal, written, interpersonal, reading, and phone skills.

  • Excellent customer service, respect for the abilities and accomplishments of elite liberal arts students, while retaining the ability to pushback when necessary.

  • Demonstrated ability to work with diverse groups and constituents including students, alumni, faculty, administrators, parents and employers.

  • Exceptional organizational and time management skills to complete work with accuracy and a keen attention to detail; proven ability to prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College’s strategic vision and the department’s annual goals.

  • Proficiency in Microsoft Office software (Word, Excel, Outlook, and PowerPoint).

Preferred experience:

  • Proficiency in Handshake.

  • Appreciation of a liberal arts education and campus.


HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday – Friday. Holiday, weekend and evening work hours will be required. Travel may be required. Regular hours may vary due to needs of the College. This is a 12-month position. The position will begin remote and transition to in-person as soon as the campus reopens.


This is an exempt position.

This is a regular, full-time position.

This is a benefits-eligible position.

Supervisor – AB1825: Yes

Mandatory Reporter – CA Penal Code: Yes

The person holding this position is considered a mandated reported under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Claremont McKenna College policies, procedures.

Responsible Employee – Title IX: Yes

Campus Security Authority – The Clery Act: Yes

A CSA is a key partner in helping the College comply with the requirements of the federal Clery Act, the goal of which is to provide information about safety and crimes on campus. Because crimes are often reported to employees who are not law enforcement or campus safety officers, the Clery Act obligates the College to identify who on our campus is likely to receive such reports and inform them of this role and responsibility and train them on what to do with that information. As a result of this designation, upon hire, and periodically thereafter, you are required to take the Clery Act training course. Such online course will be assigned to you and will need to be completed within the first six months of your employment.

Required On-site or Remote Personnel

During an emergency, required on-site or remote Personnel provide services that relate directly to the health, safety, and welfare of the College, ensure continuity of key operations, and maintain and protect College properties.

On-site Personnel are expected to come to work in emergency situations unless they are specifically excused by their departments. On-site Personnel are required to report to Campus to perform required function.

Remote personnel can continue operations without physically reporting to campus.

Is this position:

On-Site No

Remote Yes

IPEDS Category Job Code: 21-0000 Community and Social Service Occupations

PHYSICAL REQUIREMENTS: Sedentary (up to 10 lbs.)

SUPERVISORY RESPONSIBILITY: May supervise student employees.

GROOMING AND APPEARANCE: The Claremont Colleges seek to maintain a neat and professional image at all times.

BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. Duties and responsibilities can change and develop over time, accordingly the College reviews job description on a periodic basis and may make changes of business necessity.

AT-WILL EMPLOYMENT: Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or [email protected] for assistance.




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Job No:
Posted: 2/18/2021
Application Due: 4/19/2021
Work Type: Full Time