Clinical Research Coordinator II, Center for Translational Transplant Medicine

Job description

Clinical Research Coordinator II, Center for Translational Transplant Medicine Georgetown University Medical Center

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Clinical Research Coordinator II, Center for Translational Transplant Medicine - Georgetown University Medical Center

The Clinical Research Coordinator II (CRCII) acts as primary coordinator on multiple high-complexity clinical research studies, under the oversight of the Principal Investigator (PI). They are responsible for the implementation of their assigned portfolio of studies - for example, Institutional Review Board (IRB) submissions, data abstraction/entry/management, participant screening and enrollment, assuring participant movement through the research protocols compliantly, timely communication and reporting to the sponsors/Contract Research Organizations (CROs) and study associated IRBs (local or central). Given required work experience, this is an intermediate level position in the Clinical Research Coordinator family.

Reporting to the Research Director, and conducting the studies under direct oversight of the Principal Investigators (PIs), the CRCII has duties that include but are not limited to:

Study Management

  • Provides primary and back-up support to manage multiple industry-sponsored and/or non-industry sponsored studies conducted at GUMC.
  • Assures participants are managed compliantly through the protocol and visits occur within specified windows.
  • Schedules study visits, including ancillary departments as needed.
  • Assures the back-up coordinator is well-versed and trained on the Protocol in the event the primary coordinator is unavailable.
  • Identifies adverse events and serious adverse events, and works with the PI to assess severity and relatedness, reporting the events appropriately and efficiently to sponsor and the IRB.
  • Assures source documentation is attributable, legible, contemporaneous, original, and accurate.
  • Maintains a master regulatory file including required regulatory documents - e.g., FDA Form 1572, IRB correspondence, and originally-signed informed consent forms.
  • Coordinates and leads on-site or remote study monitoring visits, and supports the PI in the event of an FDA inspection.
  • Assures OnCore is updated per institutional policy, and that internal GUMC/ departmental invoicing practices are current.
  • Attends internal orientation to study budget meetings and quarterly budget reviews as scheduled.
  • Liaises with sponsor regarding site management, including data management and query resolution in a timely matter.
  • Maintains consistent and clear communication with Principal Investigators and sponsors/CROs.

Study Enrollment
  • Identifies and screens potential research participants to determine initial eligibility and interest in participation, while maintaining privacy protections.
  • Vets eligibility with the PI or Sub-Investigator prior to enrollment.
  • Consents participants according to MGUH policy as well protocol guidelines.
  • Schedules screening tests/procedures and study visits per the protocol and MGUH practices.

Study Initiation
  • Leads the site selection process through feasibility review to site initiation visit.
  • Completes the initial IRB submission (in conjunction with the regulatory coordinator, as applicable) of the protocol, informed consent form (ICF), HIPAA documents, and other study-related materials.
  • Works with necessary GUMC departments and systems (GUPass) as needed to assure the contract/budget is routed and executed with input into the MCA and budget with the PI, under direct supervision of the Director.
  • Coordinates study start-up with needed GUMC ancillary departments, such as the Clinical Research Unit, Lab, and Radiology.
  • Assures appropriate training occurs and is documented of all study personnel, including attendance of sponsor-required meetings, e.g., Investigator Meetings.
  • Develops study job aides, checklists and source documents as needed to assure protocol compliance.

Study Closeout
  • Verifies all participant visits are complete and that all associated safety reporting has been done, including adverse event reporting.
  • Assures data entry and query resolution is complete, and that source documentation is current.
  • Assures OnCore is current and all study invoicing is complete and verifies financial closure with the Director.
  • Conducts the sponsor closeout visit and completes regulatory closeout, including IRB closure, drug/device/supply/equipment return, and records retention per institutional policy.

  • Acts as mentor to new research staff on research process and regulation.
  • Participates in and/or leads regular research quality management activities to ensure research studies are in compliance with federal regulations, International Conference on Harmonization (ICH) Good Clinical Practice (GCP) Guideline, and institutional policies.
  • Complies with all GUMC and clinical trial management policies, assuring compliance with Medicare clinical trials billing procedure.
  • Assures sponsor and institutional training is current - including CITI, COI, IATA, University Lab and Biological Safety training, and MedStar required mandatories - and that EHS work status is updated annually
  • Attends a minimum of 6 GUMC research meetings each year.
  • Abides by departmental SOPs and procedures, including effort reporting.
  • Rotates in the CTTM research call schedule to support 24 hours a day/7 days a week coverage of clinical trials and biorepository work.
  • Under direction of the Director, assures adequate training has occurred and is documented to staff the call rotation.

  • Bachelor's degree in a scientific or related field
  • At least 3 years CRCI or equivalent clinical research experience. (An equivalent combination of education and experience may be substituted)
  • Working knowledge of the federal regulations and federal agencies, including the Food and Drug Administration (FDA) and the Office for Human Research Protections (OHRP), and a familiarity with the International Conference on Harmonization (ICH) Good Clinical Practice (GCP) Guideline.
  • Strong organizational, critical thinking, and problem-solving skills
  • Working knowledge of clinical trials contracting and budgeting, including understanding of Medicare Coverage Analysis (MCA) and clinical trials billing compliance - both industry and non-industry.
  • Excellent demonstrated interpersonal, verbal, and written communication skills
  • Strong proficiency in Microsoft, Google, data capture systems, electronic medical records, and other computer applications.

  • Experience with OnCore, a Clinical Trial Management System
  • Certified clinical research certification (SoCRA or ACRP) or must obtain within one year of eligibility

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.


Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at or view the online interactive benefits guide for more information.

To apply, visit

Copyright ©2017 Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 2/17/2021
Application Due: 2/17/2033
Work Type: Full Time