Business Officer (Journey)

Job description

Requisition Number:

S2121

Position Number:

002578

Position Classification Title:

Business Officer

Functional Title:

Business Officer (Journey)

Position Type:

Staff

University Information:

UNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master’s and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on Facebook, Twitter, and Instagram.

Primary Purpose of the Organizational Unit:

The College of Arts & Sciences is the largest academic unit of the University of North Carolina at Greensboro. The Office of the Dean of the College of Arts & Sciences provides overall leadership and coordination for UNCG’s largest academic unit, comprising 26 departments, programs, and centers. The College supports faculty research, scholarship, and creative work in a wide range of disciplines, and offers doctoral, Master’s, and undergraduate degrees in addition to providing the great majority of general education courses for all UNCG undergraduates. The College of Arts & Sciences is comprised of over 450 faculty and 64 staff members. The College contributes to the university’s mission by producing more than 50% of student credit hours each semester, providing the majority of general education courses, having the highest proportion of undergraduate majors and graduate students, and encouraging research, service, and teaching excellence among its faculty. Dean’s Office staff members must provide administrative guidance to all of the unit’s departments, programs, and centers. Due to the large number of faculty and staff under its purview, the College Dean’s Office deals with considerably more volume and complexity in its administrative tasks than the Dean’s staff in the professional schools. The College also maintains strong working relationships with the professional schools and is in constant communication with administrative units on campus, especially the Division of Academic Affairs.

Position Summary:

The Business Officer manages EHRA faculty, EHRA non-faculty, and SHRA budget and positions for a set group of departments and programs within the College of Arts & Sciences. Management of these funds requires the ability to correctly assess many situations and issues and to make high level decisions on how to best handle each situation and maintain up-to-date knowledge of current policies and procedures set forth by Faculty Personnel Services and Human Resources. The employee in this position also serves as the lead coordinator on a number of special projects throughout the year, such as the annual raise package, budget reductions, faculty retention efforts, distribution of endowment earnings, and tenure-track position searches. For departments assigned, this position must maintain accurate data related to TSR allocations and balances, faculty salary caps, contract letters for non-tenure-track faculty, and ensure that budget and salary data is consistent across multiple sources (Banner and internal budget ledgers).

Departments assigned to this position will be Arts & Sciences Dean’s Office, African American and African Diaspora Studies, Anthropology, Biology, BLS, CASA, Chemistry, Classical Studies, Media Studies, Psychology, and Women’s, Gender, and Sexuality Studies, representing approximately 163 full-time faculty.

Minimum Qualifications:

BACHELOR’S DEGREE IN BUSINESS ADMINISTRATION, PUBLIC ADMINISTRATION, OR RELATED BUSINESS AREA; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.

Preferred Qualifications:

Experience in Banner HR and Finance; higher education; Microsoft Office, specifically Excel; knowledge of accounting principles; detail-oriented.

Alternate Option:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to Applicants:

Applicants must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail for your qualifications to be considered.

Applicants are required to upload the following documents with their electronic application:

  • Resume
  • Cover Letter
  • List of References

Applicants are required to upload a list of references of at least three (3) professional references that includes:

  • Name
  • Company Name
  • Type of reference (Professional, Supervisor, Colleague, Academic or Personal). One (1) of those references will need to be a current or previous supervisor.
  • Email Address
  • Contact Phone Number

Applications are not successfully submitted until an online confirmation number has been received at the end of the application process.

Recruitment Range:

$60,604 - $63,970

Org #-Department:

Dean's Office - AS - 12201

Work Hours of Position:

8 A.M. - 5 P.M., Monday - Friday

Number of Months per Year:

12

Job Family:

Administrative & Managerial

Career Banded Title:

Business Officer

Open Date:

02/16/2021

Close Date:

03/02/2021

FTE :

1.000

FLSA:

Exempt

Salary Grade Equivalency:

73

Key Responsibility:

SHRA Personnel

Essential Tasks:

  • Oversee and approve, with signature authority, SHRA personnel actions for staff in the departments and programs that are assigned to this position.
  • Maintain accurate accounting and history of those positions and any salary, personnel, or budget changes on internal ledgers.
  • Serve as liaison between HR and departments for matters related to SHRA personnel processing.
  • Advise Department Heads, Business Officers, Administrative Staff, Faculty and Principal Investigators concerning essential hiring documentation — Banner HR, Banner Finance, EHRA & SHRA Payroll issues, Funding, Contracted Personal Services, CP-30 Dual Employment. This requires thorough knowledge of state and university SHRA fiscal policies and procedures.

Key Responsibility:

Business Administration, Budget and Financial Management

Essential Tasks:

  • Serve as the lead contact for special projects (such as salary increase package, budget reductions, TSR/reappointments) and as a liaison between the Dean/Assistant Dean, departments, and other administrative offices (Provost, HR, etc.) for those projects.
  • Manage the permanent and temporary transfers to realign the continuation budget of $2.1 million and recognize additions due to enrollment change, budget of subtractions due to permanent budget cuts or permanent flexes.
  • Coordinate with the Business Services Coordinator to incorporate commitments involving personnel funds into the appropriate EHRA or SHRA budget books.
  • Research and analysis for annual budget package forwarded to Provost.
  • Assist staff in other areas of College or University when called upon by the Assistant Dean or Dean.
  • Advise Business Officers, Department Heads, and other administrative staff on allowable and restricted use of fund budgets if called upon.

Key Responsibility:

EHRA Personnel Management

Essential Tasks:

For departments assigned:

  • Maintain responsibility for the personnel budget books. Accuracy in these books is extremely important as they are used for a multitude of decision-making and reporting processes in the College and Provost’s office, and are used to feed into other tools used by the Assistant Dean and Dean. Mid-year, the Assistant Dean will initiate the process of “rolling the books” to the next fiscal year, and this position will need to ensure that any changes on positions are accurately reflected in the next fiscal year’s books.
  • Manage annual/spring TSR allocations for each department and make changes/updates as necessary based on changes in course offerings or faculty assignments. TSR is managed through lapsed salary on select positions. Coordination with the other Business Office will be necessary to ensure that all TSR needs in the College are met within the larger pool of available funding.
  • Manage the oversight and approval with signature authority of all EHRA personnel actions. This will involve working with departments to ensure that submissions are correct with accurate information before moving forward in the approval process.
  • Manage the establishment and funding of EHRA faculty and non-faculty positions by working with appropriate external units as well as department administrators and staff.
  • Responsible for position management, which may require the moving of positions across departments, adjusting budget and salary on temporary uses of positions.
  • Advise Department Heads, Business Officers, Administrative Staff, and Faculty concerning hiring documentation, academic rank, and salary guideline issues. Must have thorough knowledge of state and federal personnel policies and procedures and must be able to apply them accurately.
  • Provide assistance and guidance to pre-award and post-award administrators as needed. Requires thorough knowledge of grant budgeting and accounting policies and procedures.
  • Coordinate the hiring process among the departments, the Dean’s Office, the Provost’s Office, Budgets, and Human Resources. There can be many complications involved with hiring new EHRA employees. This position must understand the hiring process from the perspective of each office involved in the hire, and be able to advise employees from any of these offices on the most efficient way to prepare paperwork for all offices concerned.
  • Analyze and interpret monthly labor reports for all EHRA faculty and staff. Balance these reports to the EHRA books, realign budgets as necessary. Analysis of these reports is one of the ways payroll errors can be discovered and then corrected.

For all departments:

  • Plan and prepare all documentation, communication to Department Heads, and analysis required by Provost’s Office to implement the annual EHRA salary increase. The salary increase process requires a large amount of preparatory work and careful analysis as well as accurate reporting. Ensure that all salary increase recommendations are made within the guidelines provided by The System Office.
  • Coordinate with Business Officer and Business Services Coordinator as needed to prepare personnel information, documentation, and data for special College-related projects as needed.

Key Responsibility:

Data Management & Analysis

Essential Tasks:

For assigned departments:

  • Maintain and update internal ledgers for departments and programs assigned to record all personnel actions and budget changes made during each fiscal year;
  • Regularly review internal ledgers against the BBA (budget balance available) to ensure consistency and accuracy;
  • Maintain salary cap information for all faculty/non-faculty; and
  • Annually review the BD-119 report.

For all departments:

  • Maintain the CAS Faculty List report to provide updated information on all full-time positions (tenure-track and non-tenure-track);
  • Regularly update the EHRA summary (based on information from departmental personnel budget books);
  • When special projects occur such as salary increase package, budget increases, or budget reductions, work with the other Business Officer and Business Services Coordinator to ensure that personnel budget books are up-to-date and use those ledgers to prepare departmental data to be used by the Dean and Assistant Dean in making financial decisions;
  • Maintain a record of commitments involving personnel (postdocs for startup or research support for department heads), in coordination with the Business Services Coordinator’s duties related to commitments; and
  • Familiarity with entirety of personnel budget books beyond assigned departments so that other ad hoc reports can be generated for the Dean and Assistant Dean.

Competency:

Business Administration

Competency Description:

Ability to independently manage a variety of business functions with dynamic funding sources and/or a variety of functional activities, programs, and/or services. Ability to interpret and/or modify policies and procedures to facilitate and ensure the application of sound business practices. May require the ability to integrate policies and procedures with work units external to the organization. Ability to interpret, modify, and monitor internal policies. Ability to participate and assist in the long and short-term strategic goals and planning. May require the ability to participate in planning for future growth.

Competency Level:

Journey

Competency:

Financial Management

Competency Description:

Ability to conduct financial management responsibilities in a multifaceted (e.g., multiple programs, departments, etc.) organization primarily funded by a broad range of (multidimensional) funding sources that may include an income generation component. Comprehensive knowledge of accounting and budgeting practices and ability to submit operating budgets and prepare project/capital expense requests. Ability to provide expertise on financial matters. Ability to establish long-range financial objectives to meet strategic goals of a multifaceted organization. Ability to oversee a dynamic budgetary planning and forecasting process.

Competency Level:

Advanced

Competency:

Information Analysis and Decision-Making

Competency Description:

Ability to assess and resolve unprecedented problems that require research and review of policy and procedures. Ability to resolve problems or compliance issues. Ability to analyze moderately complex business operations and financial statements. Ability to make recommendations for approval.

Competency Level:

Journey

Competency:

Communication

Competency Description:

Ability to develop and edit written documents and/or reports with comprehensive and interpretative information that usually spans across functional areas. Ability to provide documentation to explain and support conclusions. Ability to communicate comprehensive and interpretative information that spans across functional areas. Ability to respond to nonroutine inquiries.

Competency Level:

Journey

Physical Effort:

Reading - F, Writing - F, Hearing - F, Talking - F

Work Environment:

Inside - C

 

 

 

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Job No:
Posted: 2/17/2021
Application Due: 3/2/2021
Work Type: Full Time
Salary: