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Assistant Director of Scholarship Management & Reporting

Employer
Spelman College
Location
Atlanta, GA

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Job Title:

Assistant Director of Scholarship Management & Reporting

Job Summary:

The Assistant Director of Scholarship Management & Reporting reports directly to the Assistant Vice President for Development Operations and is responsible for timely and accurate management of the scholarship program. The Assistant Director of Scholarship Management and Reporting has oversight of the IA scholarship initiation process and the responsibility to share criteria with Financial Aid and financial information with Business and Finance as required to execute their given responsibilities. The Assistant Director manages reporting to and stewardship of scholarship donors including Impact Reports, Endowment Reports, the Annual Scholarship Luncheon and Student Donor Appreciation correspondence. Additionally, the Assistant Director of Scholarship Management & Reporting ensures fundraisers are kept abreast of funding opportunities resulting from contact with scholarship supporters. The Assistant Director works in tandem with the IA staff to ensure the efficient and seamless management of all supporting scholarship establishment and documentation.

Essential Duties and Responsibilities:

•Manages and records all documentation for establishing, executing and adapting scholarships working closely with IA fundraisers.
•Engages scholarship donors through collateral materials that may include Impact Reports, Endowment Reports and Student Donor Appreciation correspondence. And, works with Advancement Services to populate and maintain fundraising database with information on scholarship donors and contacts.
•Automates and streamlines the scholarship tracking system; populate, track, and maintain scholarship database and manages/updates the scholarship management software/system for the College. And, partners with fundraisers to ensure gift agreements are developed, routed and executed properly and in a timely fashion.
•Monitors IA Scholarship Holding Account to confirm scholarship funding and ensures the timely establishment of scholarship accounts and reconciles annual and endowed scholarship fund balances with appropriate Finance departments.
•Works with the Financial Aid office to ensure awarding of IA scholarship accounts as per agreements and criteria, including notifying the appropriate offices when funds are available for awarding.
•Leads the programming and production of the Annual Scholarship Thank You Luncheon.

Donor Recognition
•Ensures adherence to IA stewardship schedule and assists the Stewardship Coordinator in building the yearly stewardship plan for the Division.
•Establishes and implements short-term and long-term scholarship goals and objectives, and establish record keeping to valuate the impact of the program.
•Works collaboratively with the Events Staff and the Stewardship Coordinator on initiatives to ensure that events for donors and prospects (including, but not limited to, scholarship donors and prospects) – including the Scholarship Luncheon, the Donor Appreciation Reception, and other stewardship initiatives and recognition events are planned and executed efficiently.
•Designs personalized correspondence (letters, reports, etc.) to communicate with and inform scholarship donors on a scheduled as well as ad hoc basis.
•Provides excellent customer service addressing donor and potential donor concerns related to existing scholarships and/or guidelines and procedures for establishing new scholarship funds.

Required Qualifications:

Bachelor’s degree and three to five years of related and progressive work experience is required. This position requires the ability to bring creative ideas to the donor relations/stewardship programs. A strong customer service focus, excellent written, verbal and time management skills are essential. Professional demeanor with the ability to interface with internal and external donors and potential donors with diplomacy and tact is essential. Independent judgment is necessary to plan, prioritize and organize a diversified workload with attention to detail. Work requires fact-finding and compilation skills plus ability to multi-task.
Excellent oral communication skills are required when presenting information and responding to questions from donors, potential donors, and the general public in one-on-one or group situations. Incumbent must be able to write business correspondence, compose memos, letters, and e-mails. Also, must be able to read, analyze and interpret documents such as professional journals, financial reports, and grant proposals.

To perform this job successfully, an individual must have a high level of mastery using Microsoft Office Suite (Word, Excel, and PowerPoint). In addition to producing correspondence, memos, and e-mails duties may involve assignments that require creating spreadsheets, PowerPoint presentations, use of Outlook, Banner Financial Module and Internet navigation.

Preferred Qualifications:

None

Certifications, Licenses, Restrictions :

Valid Drivers license

Physical Demands:

While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms. The employee is occasionally required to: stand, stoop or kneel and lift and/or move up to 15 pounds with assistance. Specific vision abilities required by this job include the ability to adjust focus.

Shift:

Days

% Travel Required:

1% - 25%

Full Time/Part Time:

Full-time

FLSA:

Exempt

Number of Vacancies:

1

Posting Number:

SC0276P

Posting Open Date:

02/16/2021

Open Until Filled:

No

EEO Statement:

Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.

Organization

Working at Spelman College

Spelman College is a prestigious, highly selective historically Black college that prepares women to change the world. Spelman’s holistic liberal arts education empowers women to excel intellectually, think creatively, serve wholeheartedly, act globally, and lead boldly. Located in Atlanta, Spelman College’s multifaceted, person-centered learning community creates lasting bonds of sisterhood and support. Providing an educational experience unlike any other, Spelman embraces a long-standing and life-changing commitment to academic rigor, career development, community involvement, and positive social impact.

Spelman is part of the Atlanta University Center, the largest consortium of historically Black institutions of higher learning in the world. Its partner institutions include Clark Atlanta University, Morehouse College and Morehouse School of Medicine. Spelman shares cross-registration with its undergraduate partners. The AUC institutions also share the newly renovated Robert W. Woodruff Library.

A historic campus of 32 acres, dating back to 1883, Spelman is five minutes west of downtown Atlanta. There are 25 buildings on the lush, well-manicured campus, including a new, silver LEED- certified green residence hall, The Suites, and The Camille O. Hanks Cosby Academic Center, which houses the Spelman College Museum of Fine Art and the state-of-the-art College Archives.

As a result of its dedicated faculty and staff, Spelman College has gained an excellent national reputation and high rankings in the media’s annual college guides. The College ranks among the top 70 Best Liberal Arts Colleges, consistently ranks as a top producer of Fulbright Fellows and Teach For America candidates, and has the distinction of being the leading producer of Black females who go on to earn doctoral degrees in science and engineering.

Spelman College is also home to SpelBots, the first all-women, African-American robotics team to take part in the international RoboCup competition in 2005, long considered the Olympics of Robotics and artificial intelligence. In addition, the Women’s Research and Resource Center, the WISDOM Center and Center for Leadership and Civic Engagement, as well as the College’s departments of art and drama and dance, are among the many esteemed programs that showcase the College’s strengths in the humanities, arts and service leadership.

Dedicated, talented, and well-qualified faculty members are a hallmark of Spelman College. Home to 183 full-time faculty members, Spelman boasts an 11:1 student/faculty ratio, providing students with greater opportunities to engage with professors across disciplines. The William and Camille Cosby Endowed Professorship Program, for example, supports professorships in the fine arts, humanities and the social sciences. It is a multidisciplinary initiative designed to enhance the intellectual, cultural and creative life of Spelman College and its surrounding community. Previous Cosby Chairs include former Atlanta mayor Shirley Franklin; award-winning author and poet Pearl Cleage, C’71; the Rev. Renita Weems; distinguished scholar and economist William Darity, Ph.D.; and Bernice Johnson Reagon, C'70, an internationally known producer, composer and recording artist, and founder of the Grammy Award-nominated a cappella ensemble Sweet Honey and the Rock.

Spelman faculty have a significant impact on the College’s mission to educate students to lead and serve their communities and the world. To this end, Spelman’s iconic representative is the Millenial professor. The College is strengthening its Faculty Development Program to be comprehensive – recruiting and retaining talented individuals who pursue creative, rigorous scholarship and course development within their disciplines and in multidisciplinary ventures. These professors will also lead the way in internationalizing the curriculum.

As part of the College’s strategic plan for 2015, Spelman’s agenda is to strengthen the academic core of the institution. Constituents such as students, faculty, staff, administrators, alumnae, trustees and community partners participate by taking specific actions called GOALS. Spelman’s faculty goals are: global engagement; ongoing professional development; advising students to prepare not only for careers but for lives of success, leadership, and service; leadership through participation in shared governance; and service learning integrated across the curriculum.

The Spelman MILE – My Integrated Learning Experience – forms the foundation of Spelman College’s strategic plan. Symbolizing a transformational journey of learning, the Spelman MILE will ensure key competencies – such as critical thinking, effective communication, quantitative reasoning, and digital literacy – that Millenial students need for personal success. Student GOALS include: global engagement, including at least one meaningful international travel experience; opportunities for undergraduate research and career-related internships; alumnae connections to strengthen our sisterly bonds early on; leadership development focused on individual potential and best practices; and service learning that pairs hands-on community engagement with coursework shared governance.

Each year, the College hosts Research Day in April, as well as Faculty Research Day in October. Both events are designed to showcase excellence in student and faculty research across academic disciplines.

For more information about Spelman, visit http://www.spelman.edu/.

Company info
Website
Telephone
4042705100
Location
350 Spelman Lane SW
Atlanta
GA
30314
United States

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