Sr Manager, Finance & Administration
Princeton University is planning to launch a new collaborative initiative in the area of cancer biology in Spring 2021. The University seeks a Senior Manager of Finance and Administration to facilitate the launch of the research center, building the academic unit’s administration, including establishing the financial structure, overseeing space renovations, determining the staff structure and hiring the administrative staff, managing collaborative funding, and engaging with leading scholars and physicians at other universities who may participate as collaborators. Successful candidates will be professionals experienced in the research environment with the skills to manage the administration and operations of the Center.
The Senior Manager of Finance & Administration works closely with the Center Director to execute policy and strategic direction for the center’s operation and participates in short and long-‐term planning for operations and activities. While the Director establishes the academic and intellectual direction of the Center, the Sr. Manager provides support for the Director’s vision. The Director and the Sr. Manager will collaborate on strategic planning for the department, and the manager is responsible for ensuring that the faculty and staff in the Center have the necessary assistance to carry out their academic, research and administrative duties. The Sr. Manager represents the Center and the Director, serving as a liaison internally and also externally, with partner institutions and funding agencies. This position requires familiarity with the challenges and opportunities of a major scientific research enterprise as well as significant experience in financial management, grant management and personnel management. The Sr. Manager reports directly to the Director, with a secondary reporting relationship to the Associate Dean for Academic Affairs in the office of the Dean of the Faculty.Responsibilities
Strategic Planning: In collaboration with the Director, lead annual strategic planning and capacity-building efforts in support of the Center’s vision for current and future years.
- Collaborate with University stakeholders to understand and establish the foundation for program growth.
- Initiate, plan, execute, project manage, and support pilot initiatives in support of the strategic plan.
- Ensure resources are aligned to achieve the strategic vision.
Academic Management: Coordinates recruitment and hiring of faculty (for joint appointments with affiliated academic departments)
Talent management: Together with the Director, develop staffing plan for Center.
- Hire, train, supervise, develop, motivate, delegate, and communicate effectively with an initial team of staff.
- Establish and lead a collaborative team environment focused on delivering the Director’s vision and goals. Establish and communicate priorities.
Donor relations and communications: Facilitate communications and collaborate with faculty, central administration, advancement, donors, alumni, students and staff.
- Support Advancement initiatives by providing insight into current funds’ uses and future plans.
- Draft annual reports.
Financial Management: Establish account structures. Develop operating budget.
- Provide oversight of program’s budget and accounting for restricted and grant funds;
- Support budget/grant manager in implementing and reconciling the annual operating budget; responsible for careful and appropriate management of the program’s funds.
- Assure fiscal management is per appropriate federal, state, foundation, and University guidelines. Oversee faculty research accounts.
Facilities Management: Oversee space and laboratory renovations. Together with the Director/Chair and Office of Capital Projects, set the parameters and scope of the overall project
- Serve as liaison between faculty and the Office of Capital Projects, architects and engineers during project conception and implementation
- Attend design and planning meetings
- Provide input and feedback on general design
- Help coordinate logistics and communication
- Identify temporary space solutions for those affected by a renovation,
- arrange access to building/wings, alerting building residents about schedules, noise, etc)
- Bachelor’s degree in business or science (or related field) is required; advanced degree is preferred.
- Experience in supervision and development of administrative or research staff in a University or Research Institute setting.
- 7- 10 years of prior management experience is required.
- Excellent communication and diplomatic skills, ability to work independently, strong organizational skills, consensus building, discretion and multi-tasking are essential.
- Familiarity with university administrative functions is desirable.
- Advanced computer skills (Access, Word, Excel, etc.) are required.
- Occasional travel, including meetings outside of Princeton, is required.
- Familiarity with university systems at Princeton (PeopleSoft Financials, COEUS, information warehouse, Labor Accounting, CIS, etc.) is preferred.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAWStandard Weekly Hours36.25Eligible for OvertimeNoBenefits EligibleYesEssential Services Personnel (see policy for detail)NoPhysical Capacity Exam RequiredNoValid Driver’s License RequiredNo#LI-JE1