Financial Associate 3 - Family And Consumer Sciences

Knoxville, TN
Feb 17, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Financial Associate 3 - Family And Consumer Sciences

Regular Full-time, Pay Range MR06

The Financial Associate III performs accounting and financial controls by maintaining financial and inventory records, budget analysis and management of expenditures and account payables for the grants led by the Human Development team in the Extension Family and Consumer Sciences Department. This position is responsible for IRIS entry of effort certification data, pay funding change eforms for departmental members on FCS departmental grants, entering invoices and grant-related travel. Provides information and interprets general UT policies and procedures for grant-related personnel. This position provides assistance to the department Business Manager for duties that include but are not limited to deposits, time and contract entry in IRIS, as well as review of proposals in eVisions.


This position will be responsible for ensuring compliance with grant- and UT-specific spending policies and procedures. The Financial Associate III will track overall grant-related expenditures and sub-awards. The position will actively manage, invoice, and pay sub-contracts related to specific grant awards. Additional responsibilities include creating budgetary forecasts, grant and contract reporting, budget preparation, cashiering, or payroll. Advises on budgetary and financial activities. Posts to journals, ledgers, or unit records using standardized routines or system-wide electronic system. Will be responsible for creating process and procedures relative to grant spending, reporting, invoicing, and contract maintenance.


This is a grant-funded position dependent upon continued award funding.



  • Composes internal financial reports, performs budget analysis/forecasting and performs accounting activities for accurate view of financial status. Routinely interprets fiscal policy and procedures making judgments, decisions and recommending solutions. Decides which standard reports to generate.
  • Distributes, verified and assigns G/L codes on procurement card statements for the program.
  • Submits invoices, internal transfers and miscellaneous reimbursements in IRIS for payment.
  • Invoice and pay sub-contractors in accordance with signed agreements
  • Collaborate with grant officers and fiscal teams from other universities and government organizations
  • Monitors and verifies expenditures and verify/reconcile monthly financial ledgers.
  • Create and submit budget revisions internally and externally
  • Advise on the affordability of special projects per financial projections
  • Advises faculty and staff regarding fiscal policies and procedures.
  • Assists principle investigators with budget preparation and required proposal forms for outgoing grants and contracts.
  • Enters and checks travel for the grant-related personnel ensuring compliance with policies.
  • Executes IRIS submission of non-competitive justifications, requisitions and framework orders.
  • Distributes, collects, verifies and enters Effort Certification in IRIS for department.
  • Executes other IRIS transactions which include creation and change of asset data in IRIS, submission of pay funding changes, and cash deposits.
  • Maintains records of grant/contract equipment purchases and/or surplus equipment, distribute appropriate equipment tags, completes/verified FCS equipment inventory yearly report, review and completion of Facility Space management report.

Minimum/Required Qualifications (include education, experience, skills & abilities, licenses & certifications):           


    High School Diploma or GED

    Five years' experience in an accounting environment

    Interpersonal and organizational skills, knowledge of standard accounting principlesAbility to work in a deadline-oriented environmentAbility to accurately key/enter dataKnowledge of Microsoft Office productsGood customer service skills and ability to work with a variety of people

Preferred/Desired Qualifications:                                                                                                                                                                                                                                       


    Associate’s degree with emphasis in accounting or closely related fieldBachelor’s degree

  • Knowledge of the IRIS (SAP) System
  • Knowledge of UT fiscal policies and procedures                                                                                                                               
UT Extension provides a gateway to the Univeristy of Tennessee as the outreach unit of the Institute of Agriculture. With an office in every Tennessee county, UT Extension delivers educational programs and research-based information to citizens throughout the state. In cooperation with Tennessee State University, UT Extension works with farmers, families, youth and communitites, to improve lives by addressing problems and issues at the local, state and natio

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-Knoxville
Organization: Family And Consumer Sciences
Schedule: Full-time
Job Posting: Feb 16, 2021, 10:52:14 AM

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