Shelving Associate I, Repository Coordinator

Job description

Posting Number:


Working Title:

Shelving Associate I, Repository Coordinator


Libraries-Access Services

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

The UGA Libraries is located on the University of Georgia’s main campus in Athens, Georgia. Its facilities include the Main Library, Science Library, Zell B. Miller Learning Center, Map and Government Information Library, Richard B. Russell Special Collections Libraries, Health Science Carnegie Library, and Repository, which receive more than three million visits per year and provide a vast array of electronic and print resources. They offer extensive hours, including 24/7 operation at the Miller Learning Center. The UGA Libraries offer distinctive, nationally significant special collections, including the Hargrett Rare Book and Manuscript Library, Richard B. Russell Library for Political Research and Studies, and Walter J. Brown Media Archive and Peabody Awards Collection. Information about the UGA Libraries: Information about Athens:

College/Unit/Department website:

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

M – F; 8 hrs/day; some evening and weekend work may be needed.

Advertised Salary:

Minimum $26,669

Posting Date:


Open until filled:


Proposed Starting Date:


Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Library Technical Paraprofessional/Professional



Job Family:




Minimum Qualifications:

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications:

Two years of college education AND one year related library experience; OR three years library, archives, information center or related work experience; OR any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities have been achieved.

Position Summary:

The Shelving Associate is responsible to the Stack Manager for assisting with the general operations of the Main Shelving Unit and acts as the day-to-day coordinator of operations related to the Library’s remote storage facility (Repository). In addition, the Shelving Associate helps with the training and supervision of a large work force of part-time students, and shelvers, shelf-reads and shifts library material as needed in both the Main Library and Repository. Work is performed under general supervision and is subject to periodic review primarily through observation of results and problems identified. Some night and weekend work.

Knowledge, Skills, Abilities and/or Competencies:

Ability to perform routine tasks accurately and quickly with close attention to detail.
Experience in organizing and prioritizing work activities.
Experience planning and implementing project-based tasks.
Experience supervising the work of at least one other person.
Ability to establish and maintain effective working relationships.
Effective oral and written communication skills.
Valid Georgia driver’s license.

Physical Demands:

Perform vigorous physical activity such as standing for long periods of time, stooping, pushing, climbing ladders, and picking up boxes (weighing approximately 20 lbs. each) of library materials.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


*Handles Repository requests from the Main and Science Libraries and other UGA Libraries’ locations by retrieving, processing, and delivering requested materials to the required locations, driving a Libraries’ vehicle; processing and scanning/digitizing requests at the Repository.

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*Provides a knowledgeable and well-trained student assistant workforce by orienting student assistants to the Repository and Main Library and by training them in the use of the Library of Congress Classification System.

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*Processes and routes newly received and returning materials to Repository stacks by sorting, shelving and shifting books as needed.

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Ensures University Records Center receives mail in a timely manner by driving a Libraries’ vehicle to provide daily pick-up and delivery service; picks up and delivers other Libraries’ materials to the Repository, ensures repository vehicles are properly cleaned, serviced, and fueled, and maintains a clean driving record while driving Libraries’ vehicles.

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Keeps Stacks Manager and other appropriate personnel informed of Repository-related issues by communicating important issues and concerns in a timely manner and also by submitting daily and monthly Repository statistical reports.

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Completes assigned projects and assists in other areas of the Department in order to facilitate workflows by offering services to other staff when appropriate and with the permission of the immediate supervisor.

Maintains the smooth operations of the Main Shelving Unit in the absence of the Stack Manager together with departmental staff, by making assignments for the student assistants, walking the floors to monitor productivity, solving problems or referring problems to the Stacks Manager.

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Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE (the Libraries’ listserv) and other communication tools, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues.

Maintains flexibility and awareness of changes and needs in the department and Libraries by assuming similar duties and responsibilities as assigned.

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Job No:
Posted: 2/16/2021
Application Due: 5/17/2021
Work Type: Full Time