Job description

Posting Number:


Working Title:



VPR-SPA Pre-Award

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

The Office of Research encourages and supports innovative interdisciplinary research, scholarship and creative activities that contribute to the physical, emotional and economic well-being of the people of Georgia, the nation and the world. Through partnerships and collaborations, we seek to share knowledge, increase innovation and deliver the products of our research to the marketplace.

College/Unit/Department website:

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday – Friday, 8:00AM – 5:00 PM

Advertised Salary:


Posting Date:


Open until filled:


Proposed Starting Date:


Special Instructions to Applicants:

FLSA – Non exempt

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Grants & Contracts Paraprofessional/Professional

Job Family:

Business And Finance



Minimum Qualifications:

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

Sponsored Projects Administration, Pre-Award is the central pre-award or sponsored projects office at the University of Georgia. The office manages a portfolio of approximately 2,500 awards annually, totaling more than $200 million.
Work is considered highly professional and technical, involving the review and processing of research and other types of grant proposals, negotiation of awards and contracts, and a variety of post-award non-financial administrative duties (no-cost extensions, amendments, compliances, problem-solving, etc.) The successful candidate will join several other research administrators in SPA and maintain a caseload of proposals and awards spanning a group of departments, colleges, centers, or institutes at UGA. Highly professional customer service drives all activities in SPA. The employee will promote proposal application development and provide assistance to faculty, staff, and graduate students. The employee will independently negotiate awards and will possess signatory authority to bind the University to agreement terms and conditions.

Knowledge, Skills, Abilities and/or Competencies:

*Foundation level of knowledge of institutional policies and procedures pertaining to external funding and finance and administration.
*Awareness of the standard methods and procedures used in proposal preparation, coordination, submission, and implementation.
*Ability to establish and maintain effective working relationships with university personnel, state and federal agencies and private organizations on complex matters.
*Ability to participate in the evaluation and analysis of OSP policies and procedures and to assist in devising new institutional policies.
*Ability to communicate effectively, both orally and in writing, directly with PIs and other UGA personnel about a limited array of research administration topics.
*Work under varying levels of supervision in a deadline oriented environment.
*Strong commitment to excellent customer service and the ability to multitask and manage a caseload of approximately 225-250 proposals annually.

Physical Demands:

Sitting at desk and computer for long periods of time.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Reviews grant proposals prepared by faculty and approves same for submission to governmental or private agencies on behalf of UGA.

Percentage of time:



Manages awards from pre-award stages through to project close-out, although is not responsible for financial accounting.

Percentage of time:



Assures compliance with agency guidelines and all applicable federal, state, and university regulations, such as animal and human subject use, debarment and suspension, drug-free workplace. Ensures accuracy of proposal budget including indirect costs and subcontracts’ adherence to internal legal considerations.

Percentage of time:



Assists faculty and staff with proposal development and preparation by interpreting agency philosophy, policies, regulations and guidelines; interprets, clarifies, and documents diverse agency requirements, procedures, and policies.

Percentage of time:



Negotiates and authorizes agreements on behalf of UGA or its research foundation. May defer to Legal Affairs on some issues.

Percentage of time:



Serves as liaison between potential funding agencies and faculty regarding complex questions. Performs related work as assigned.

Percentage of time:





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 2/16/2021
Application Due: 5/17/2021
Work Type: Full Time