Business Operations Specialist
- Employer
- University of Maryland Baltimore
- Location
- Baltimore, Maryland
- Salary
- Commensurate with education and experience
View more
- Administrative Jobs
- Institutional & Business Affairs, Other Institutional & Business Affairs Jobs
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The University of Maryland, Baltimore (UMB), School of Medicine, Department of Medicine is currently recruiting for a Business Operations Specialist for two of its Divisions: (1) Gastroenterology & Hepatology and (2) Rheumatology & Clinical Immunology.
The Business Operations Specialist will provide financial, administrative, and research support for faculty and fellows, as well as serve as a divisional liaison with the Department of Medicine, UMB Central offices, and external Sponsoring agencies and vendors.
UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
Essential Functions:
Coordinates the creation, maintenance, and reconciliation of accounts (sponsored and non-sponsored); responsible for maintaining good financial data files
Oversees procurement activities for both divisions related to their clinical practices, research portfolios, and fellowship programs.
Assists in preparing applications or renewals for grants, contracts, and clinical trials.
Assists with preparing budget amendments and maintains records of salary and FTE encumbrances.
Assists investigators in administering grants and contracts in accordance with University policies and sponsor’s requirements regarding records, reports, controls, and conditions regarding the expenditure of funds.
Authorizes and monitors the payment of invoices; resolves discrepancies with vendors or service providers.
Manages two P-card accounts, including purchases, monthly reconciliations, and enforces compliance with relevant UMB policy.
Monitors coordinates division maintenance and service contracts on equipment, instruments, and facilities and works with Department and UMB Central Finance teams
Prepares activity, financial, and annual reports or analyses (sponsored and non-sponsored).
Works closely with the Division Administrator, Fellowship Coordinators, and research staff
May be asked to produce and analyze sections of special projects or participate in additional divisional and administrative services, as needed.
Performs other duties as assigned.
Qualifications Education: Bachelor's degree in business, accounting, or a related field. Master’s degree preferred.
Experience: Three (3) years of business related experience to position required, with at least one (1) year experience in at least two of the following: human resources, payroll, finance, facility, or research administration. Prior experience with sponsored project or grants preferred.
Other: May consider a combination of directly related experience and education. Preferred Knowledge, Skills and Abilities:
Strong background with Quantum Financials/Analytics, eUMB, travel, reimbursements, foundation requests, clinical billing, and P-Card use preferred.
Robust skills in relevant PC applications (e.g. MS Office applications, such as Excel, PowerPoint; teleconferencing software, such as Zoom and Cisco WebEx).
Skill in using finance- and research administration-related programs and databases such as Quantum, Kuali Research, UMBiz, and budget reporting applications
Ability to work independently under minimal supervision.
Skill in exercising initiative, resourcefulness, and sound judgement with an ability to solve problems and make decisions.
Ability to multitask and prioritize by ongoing, and new projects, necessary to implementing a specific organizational program.
Skill in communicating efficiently and effectively both orally and in writing with a variety of people internal and external to the organization.
Persistent in continuously seeking to improve the quality of services and processes.
Skill in evaluating budgetary requests, relevance to research project goals, and concurrence with grant standards and regulations.
Skill in applying basic analytical skills to review expenditures and revenues, prepare projections, and reconcile accounts.
Skill in organizing and executing multiple assignments under specific time constraints.
Ability to understand and interpret University policies and procedures in the areas of finance, human resources, payroll, purchasing, and sponsored programs.
Ability to prepare and present budgetary, accounting, and other reports and schedules.
Ability to communicate effectively orally and in writing.
Ability to operate office equipment, computers, and related software.
Ability to handle sensitive and confidential matters with discretion and tact.
Hiring Range: Commensurate with education and experience
If accommodations are needed for a disability, please contact Staffing & Career Services at 410-706-2606, Monday – Friday, 8:30am – 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy.
Organization
Welcome to the Baltimore campus of the University of Maryland, founded in 1807 along a ridge in what was then called Baltimore Town. Today, this 61-acre research and technology complex encompasses 65 buildings in West Baltimore near the Inner Harbor.
The University is Maryland's only public academic health, human services, and law center. Seven professional and graduate schools train the majority of the state's physicians, nurses, dentists, lawyers, social workers, and pharmacists.
Under the leadership of President Jay A. Perman, MD, the University is a leading partner in the redevelopment of the west side of Baltimore. The University of Maryland BioPark, which opened in October 2005, promotes collaborative research opportunities and bioscience innovation.
Sponsored research totaled $567.1 million in Fiscal Year 2010. With 6,349 students and 6,717 faculty members and staff, the University is an economic engine that returns more than $15 in economic activity for every $1 of state general funds appropriation. The University community gives more than 2 million hours a year in service to the public.
Mission
The University of Maryland, Baltimore (UMB) is the State¹s public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.
Campus Data
Go to the Office of Institutional Research and Accountability for complete campus facts.
Equal Opportunity
The University of Maryland is an Equal Opportunity/Affirmative Action employer and educational institution and does not discriminate on the basis of race, color, religion, age, ancestry, national origin, gender, sexual orientation, physical or mental disability, marital status or veteran's status to recruit, hire, compensate, train and promote employees and applicants for employment in all job levels with regard to their qualifications and without consideration to the aforementioned categories. Exceptions to this policy will be made only as allowed by law for example, due to bona fide occupational qualifications or lack of reasonable accommodations for disabilities.
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