VENDOR REGISTRATION SPECIALIST, ACCOUNTS PAYABLE
Coordinate and update all aspects of vendor master data, including regulatory requirements. Perform a variety of complex accounting tasks involved in maintaining [sensitive] data related to vendor set-up that includes name, address, TIN’s, SSN’s, and taxable reporting data. Interactions with vendors and Duke departments are required.
Assist customers, including internal Duke departments, with a variety of inquiries, vendor master data, disputed items, or other questions requiring timely and appropriate resolution.
Utilize SAP software system and Apex Analytics software to update and manage vendor master data.
Conduct regulatory compliance requirements, including sanction checks, debarment, etc.
Review IRS Forms W-8 and W-9 to ensure vendors are established appropriately and to ensure regulatory compliance.
Execute special reports for other teams in Accounts Payable and for Duke departments for use in analyzing vendor master data, sanction check and debarred vendors.
Participate in calendar year-end tasks to ensure accuracy of vendor data required for year-end tax reporting requirements.
Participate in departmental or customer meetings as needed.
Monitor, manage, and resolve assigned invoice status codes in [SAP] Norikkon.
Manage returned checks including research for reason of returned payment, obtaining and verifying the correct address and ensuring the payment is mailed with updated data.
Maintain interface with departmental and University personnel to obtain and provide information to verify or support financial records and ensure compliance with established university policies and procedures; prepare correspondence and answer inquiries regarding vendor information as required.
Perform other duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Strong organizational, analytical and problem-solving skills.
Basic knowledge of computers.
Excellent interpersonal skills – ability to work well with others.
Strong communication and customer service skills.
Proficiency with Microsoft Suite, including extensive experience with Excel.
Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.
Work generally requires four years of clerical or research experience to acquire strong skills in administrative or project research responsibilities as well as accepted office management, communications and research practices. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.