I-9 Specialist

Job description

Position Type:

Permanent Staff (SHRA)

Is this an internal only recruitment?:


Position Title:

Human Resources Specialist - Journey

Working Title:

I-9 Specialist

Position Number:


Vacancy ID:


Budgeted Hiring Range:


Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade Equivalent:


Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:


Work Schedule:

Monday – Friday, 8:00am – 5:00pm with occasional overtime as needed

Department Name and Number:

HR - Employment and Staffing-260105

Date First Posted:


Closing Date:


Position Location:

Chapel Hill, NC

Position Posting Category:

Human Resources

Department Description:

The Office of Human Resources (OHR) and Equal Opportunity and Compliance Office (EOC) all report to the Vice Chancellor of Human Resources & Equal Opportunity. The purpose of OHR is to provide the University with a full range of human resources services in support of the University’s teaching, research, and public service mission. This includes compensation, classification, benefits, recruitment and staffing, employee relations and dispute resolution, employee recognition, communications and talent development, HR records and information systems, employee communications and business analysis.

This position is located within the OHR in the Employment and Staffing (E&S) area, specifically the I-9 unit. E&S is responsible for providing a range of services to the University community including: recruitment of EHRA Non-Faculty and SHRA positions, temporary employment and staffing services, employment eligibility verification and compliance (e.g. criminal conviction checks, credential checks, I-9/E-Verify, etc.), onboarding of new employees, administration of SHRA layoff policies, transition services for separating employees, and collaborating with the University’s Equal Opportunity and Compliance Office (EOC) on SHRA and EHRA Non-Faculty equal employment opportunity monitoring and compliance.

Equal Opportunity Employer:

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description:

The I-9 Specialist works in the Employment & Staffing unit in the University’s Office of Human Resources and has a primary focus on ensuring compliance with Form I-9 and E-Verify regulations. This position works in the I-9 Unit, a team composed of three specialists and a supervisor. All members of this team act as subject matter experts in the areas of Form I-9 and E-Verify employment eligibility verification and related federal compliance requirements and initiatives, as well as the University’s electronic I-9 compliance and E-Verify software, LawLogix Guardian. These positions are responsible for auditing approximately 10,000 Forms I-9 every year that are completed by either campus I-9 preparers or internal team members.

This position is responsible for reviewing and ensuring information housed within LawLogix is accurate. Position’s role includes analyzing Forms I-9 for proper completion and compliance with federal and state laws/regulations and remediating any issues discovered, submitting information through E-Verify and ensuring timely resolution of all cases, including those that may result in a Tentative Non-Confirmation (TNC). This may include the Specialist working with the I-9 preparer or employee to verify information, consulting with government officials, and providing consultation to campus partners. This position is responsible for evaluating work authorization expiration dates and determining employment eligibility. Performing this task requires the Specialist to leverage knowledge of immigration practices and reverification procedures for special circumstances such as Employment Authorization Document (EAD) automatic extensions, STEM Optional Practical Training (OPT) extensions, or H-1B visa extensions. Position’s role includes researching and interpreting complex and often conflicting regulations and policies, and coordinating with a variety of internal and external stakeholders. Position’s role includes participating in New Employee Orientation (NEO) and completing Forms I-9 for new permanent SHRA, EHRA-Non Faculty, and some Faculty hires. This position is responsible for managing the remote hire process as related to Form I-9 completion. Work includes independently researching and selecting remote agents, auditing remote Forms I-9 and providing technical assistance to the remote agents as needed. Position has the responsibility of conducting classroom style, virtual, and ad hoc training related to I-9 compliance and the LawLogix system, as well as providing guidance and ongoing consultation to campus I-9 preparers to ensure they are knowledgeable of, and comply with I-9 requirements.

In addition, this position serves on a variety of project teams tasked with improving the University’s I-9 compliance initiatives; this may include training and resource development or assisting with auditing and data correction or reporting. In all functions, the consequence of error is significant and the Specialist must perform duties accurately.

Minimum Education and Experience Requirements:

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities:

Knowledge of Form I-9 and E-Verify laws, regulations, and best practices.
• Understanding of processes and requirements related to work authorization and Form I-9 completion for aliens who are authorized to work in the US based on a variety of immigration statuses.
• Previous experience completing Forms I-9 and E-Verify.
• Experience handling confidential material in a professional manner.
• Ability to quickly master a wide range of University and State policies and practices, as well as DHS, USCIS, DOJ/IER and SSA regulations and requirements.
• Familiarity with anti-discrimination statutes, rules and regulations related to the I-9 process.
• Strong customer service skills with the ability to handle difficult situations in a professional manner.
• Ability to communicate effectively with a diverse customer base, government officials, and staff, faculty, and administrators at varying levels of the organization.
•Ability to effectively respond to customer inquiries using a variety of mediums.
• Must be able to express oneself clearly and concisely.
• Ability to prioritize and meet stringent deadlines without compromising accuracy of work.
• Ability to work both independently and as part of a team.
• Technical aptitude and ability to learn a variety of software applications and electronic tools and processes quickly.

Preferred Qualifications:

Previous experience auditing Forms I-9.
• Previous experience remediating Form I-9 errors.
• Prior experience in a high volume, detail driven environment.
• Prior experience compiling and reporting metrics, specifically those related to HR.
• Prior experience making presentations to small and large groups, and prior experience developing and facilitating training.
• Prior experience in a large, complex higher education or public sector setting.
• Experience with electronic I-9 systems with strong preference for previous LawLogix experience.
• Prior HRIS experience with strong preference for PeopleSoft and/or Cornerstone (learning management or applicant tracking system)
• Prior experience serving on project teams as a contributor and/or lead.

Required Licenses/Certifications:


Special Physical and Mental Requirements:


Position/Schedule Requirements:

Overtime occasionally

Stimulus/ARRA Funded:





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Job No:
Posted: 2/14/2021
Application Due: 2/25/2021
Work Type: Full Time