I-9 Specialist
- Employer
- University of North Carolina at Chapel Hill
- Location
- Chapel Hill, NC
View more
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Permanent Staff (SHRA)
Is this an internal only recruitment?:No
Position Title:Human Resources Specialist - Journey
Working Title:I-9 Specialist
Position Number:20014737
Vacancy ID:P012370
Budgeted Hiring Range:$46,500-$54,000
Pay Band Information:To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
Salary Grade Equivalent:GN09
Full-time/Part-time Permanent/Time-Limited:Full-Time Permanent
Hours per week:40
Work Schedule:Monday – Friday, 8:00am – 5:00pm with occasional overtime as needed
Department Name and Number:HR - Employment and Staffing-260105
Date First Posted:02/12/2021
Closing Date:02/22/2021
Position Location:Chapel Hill, NC
Position Posting Category:Human Resources
Department Description:The Office of Human Resources (OHR) and Equal Opportunity and Compliance Office (EOC) all report to the Vice Chancellor of Human Resources & Equal Opportunity. The purpose of OHR is to provide the University with a full range of human resources services in support of the University’s teaching, research, and public service mission. This includes compensation, classification, benefits, recruitment and staffing, employee relations and dispute resolution, employee recognition, communications and talent development, HR records and information systems, employee communications and business analysis.
This position is located within the OHR in the Employment and Staffing (E&S) area, specifically the I-9 unit. E&S is responsible for providing a range of services to the University community including: recruitment of EHRA Non-Faculty and SHRA positions, temporary employment and staffing services, employment eligibility verification and compliance (e.g. criminal conviction checks, credential checks, I-9/E-Verify, etc.), onboarding of new employees, administration of SHRA layoff policies, transition services for separating employees, and collaborating with the University’s Equal Opportunity and Compliance Office (EOC) on SHRA and EHRA Non-Faculty equal employment opportunity monitoring and compliance.
Equal Opportunity Employer:The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.
Position Description:The I-9 Specialist works in the Employment & Staffing unit in the University’s Office of Human Resources and has a primary focus on ensuring compliance with Form I-9 and E-Verify regulations. This position works in the I-9 Unit, a team composed of three specialists and a supervisor. All members of this team act as subject matter experts in the areas of Form I-9 and E-Verify employment eligibility verification and related federal compliance requirements and initiatives, as well as the University’s electronic I-9 compliance and E-Verify software, LawLogix Guardian. These positions are responsible for auditing approximately 10,000 Forms I-9 every year that are completed by either campus I-9 preparers or internal team members.
This position is responsible for reviewing and ensuring information housed within LawLogix is accurate. Position’s role includes analyzing Forms I-9 for proper completion and compliance with federal and state laws/regulations and remediating any issues discovered, submitting information through E-Verify and ensuring timely resolution of all cases, including those that may result in a Tentative Non-Confirmation (TNC). This may include the Specialist working with the I-9 preparer or employee to verify information, consulting with government officials, and providing consultation to campus partners. This position is responsible for evaluating work authorization expiration dates and determining employment eligibility. Performing this task requires the Specialist to leverage knowledge of immigration practices and reverification procedures for special circumstances such as Employment Authorization Document (EAD) automatic extensions, STEM Optional Practical Training (OPT) extensions, or H-1B visa extensions. Position’s role includes researching and interpreting complex and often conflicting regulations and policies, and coordinating with a variety of internal and external stakeholders. Position’s role includes participating in New Employee Orientation (NEO) and completing Forms I-9 for new permanent SHRA, EHRA-Non Faculty, and some Faculty hires. This position is responsible for managing the remote hire process as related to Form I-9 completion. Work includes independently researching and selecting remote agents, auditing remote Forms I-9 and providing technical assistance to the remote agents as needed. Position has the responsibility of conducting classroom style, virtual, and ad hoc training related to I-9 compliance and the LawLogix system, as well as providing guidance and ongoing consultation to campus I-9 preparers to ensure they are knowledgeable of, and comply with I-9 requirements.
In addition, this position serves on a variety of project teams tasked with improving the University’s I-9 compliance initiatives; this may include training and resource development or assisting with auditing and data correction or reporting. In all functions, the consequence of error is significant and the Specialist must perform duties accurately.
Minimum Education and Experience Requirements:Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Essential Skills, Knowledge and Abilities:Knowledge of Form I-9 and E-Verify laws, regulations, and best practices.
• Understanding of processes and requirements related to work authorization and Form I-9 completion for aliens who are authorized to work in the US based on a variety of immigration statuses.
• Previous experience completing Forms I-9 and E-Verify.
• Experience handling confidential material in a professional manner.
• Ability to quickly master a wide range of University and State policies and practices, as well as DHS, USCIS, DOJ/IER and SSA regulations and requirements.
• Familiarity with anti-discrimination statutes, rules and regulations related to the I-9 process.
• Strong customer service skills with the ability to handle difficult situations in a professional manner.
• Ability to communicate effectively with a diverse customer base, government officials, and staff, faculty, and administrators at varying levels of the organization.
•Ability to effectively respond to customer inquiries using a variety of mediums.
• Must be able to express oneself clearly and concisely.
• Ability to prioritize and meet stringent deadlines without compromising accuracy of work.
• Ability to work both independently and as part of a team.
• Technical aptitude and ability to learn a variety of software applications and electronic tools and processes quickly.
Previous experience auditing Forms I-9.
• Previous experience remediating Form I-9 errors.
• Prior experience in a high volume, detail driven environment.
• Prior experience compiling and reporting metrics, specifically those related to HR.
• Prior experience making presentations to small and large groups, and prior experience developing and facilitating training.
• Prior experience in a large, complex higher education or public sector setting.
• Experience with electronic I-9 systems with strong preference for previous LawLogix experience.
• Prior HRIS experience with strong preference for PeopleSoft and/or Cornerstone (learning management or applicant tracking system)
• Prior experience serving on project teams as a contributor and/or lead.
N/A
Special Physical and Mental Requirements:N/A
Position/Schedule Requirements:Overtime occasionally
Stimulus/ARRA Funded:No
Organization
The nation’s first public university is at the heart of what’s next, preparing a diverse student body to become creators, explorers, innovators and leaders in North Carolina and throughout the world. Carolina’s nationally recognized, innovative teaching, campus-wide spirit of inquiry and dedication to public service continue the legacy that began in 1795 when the University first opened its doors to students.
Here, in one of America's most beautiful college settings, we offer exceptional careers in richly diverse fields. Come explore what UNC-Chapel Hill has to offer you.
Undergraduate Enrollment: 19,117
Graduate/Professional Enrollment: 10,894
Total Student Enrollment: 30,011
Founded: 1789, as the first state university in the United States
Type of Institution: Public, four-year
Undergraduate Admission: 15,961
Graduate/Professional Enrollment: 10,039
Total Student Enrollment: 26,000
Faculty: 3,000
Percentage of faculty who hold Ph.D.s or the highest degrees in their field: 94 percent
Faculty/student ratio: 1/14
Location: UNC is located in the heart of Chapel Hill, the best college town in America! It's a friendly town of about 40,000 in the geographical center of North Carolina. Chapel Hill is at the western point of the Research Triangle, an area of about one million people, comprised of Chapel Hill, the cities of Durham and Raleigh, and the Research Triangle Park, home of many corporate offices and scientific research centers. Carolina is about 30 miles from the state capital, Raleigh, and 20 minutes from Raleigh-Durham International Airport.
Chapel Hill's main street, Franklin Street, borders the campus and offers shops, coffee houses, cafés, movie theaters and houses of worship. The town has a historic district, museum, library, parks, malls, and many recreational facilities.
Origins of Carolina's students: 82 percent of UNC's freshmen are from North Carolina and 18 percent are from out-of-state. Our students come from 42 different states and our international students represent 37 countries.
Size of freshman class: Approximately 3,400
Class size: Barely five percent of undergraduate classes contain more than 100 students; two-thirds of undergraduate classes have fewer than 30 students. Forty-one percent have fewer than 20 students, including First Year Seminars, in which first-year students work closely with professors.
Sports and athletic programs: UNC is an NCAA Division I school with 28 varsity teams. Carolina is the proud home of the Dean Smith Center, Kenan Stadium, Carmichael Auditorium, Koury Natatorium, and many other fine athletic facilities. Students join more than 60 intramural and club sports, which include baseball, bowling, crew, golf, lacrosse, rock climbing, rugby, tae kwon do, and ultimate frisbee. The Student Recreation Center offers weight training, aerobics, stair machines, and all the equipment you would expect to find at a great health club! Carolina offers a newly renovated outdoor pool and indoor pools, a golf course, tennis courts, and the longest zipline in America!
Number of residence halls: Incoming undergraduates will live in one of Carolina's 29 residence halls, which are wired for Internet access and cable television. housing.unc.edu
Scholarships and financial aid: About 40 percent of UNC-Chapel Hill students receive scholarships and/or some form of financial aid. studentaid.unc.edu
Special research institutes: Institute for Research in Social Science, Institute of Outdoor Drama, Morehead Planetarium, Kenan Institute of Private Enterprise, Institute of Government, Institute of African American Research.
Career services: On-campus counseling, job fairs, résumé writing service, internships, placement services. www.unc.edu/depts/career
Technological facilities: Students find multiple uses for Carolina's state-of-the-art technological resources. They can access Carolina's computer services through Academic Technology and Networks, which manages academic computing, e-mail, microcomputing labs, interactive media presentation, video and classroom support, and a help desk. The MetaLab oversees the development of SunSITE, one of the world's busiest digital library and electronic publishing projects.
Students may open e-mail accounts, and many use campus computer resources to construct personal Web pages. Students in residence halls have hardwired network connections to the Internet and cable television in their rooms. At the ATN Training center, students may take classes on software packages and utilities. Computer labs are available for student use all over campus.
Carolina Computing Initiative: Beginning with the freshman class of 2000, undergraduates must purchase laptop computers. The University has arranged for IBM to offer computers at excellent prices. Students, faculty, and staff will enjoy cost savings, higher quality compatible equipment, and better technical support through CCI. www.unc.edu/cci
The Study Abroad program allows students to live and learn in Europe, the Middle East, Asia and the Pacific Rim, Africa, and the Americas. www.unc.edu/depts/abroad
The Honors Program offers special seminars, research programs, and the chance to design your own independent studies. www.unc.edu/depts/honors
Carolina students spend time in public service through student organizations, the Campus Y, the Carolina Center for Public Service, and courses that incorporate community service.
UNC's chapter of Phi Beta Kappa, a national collegiate honor society, is the oldest in North Carolina, dating from 1904. There are many other honorary societies at Carolina.
UNC offers ROTC programs in all branches of national military service.
Through the First Year Seminars program, first year students will understand what it means to study at a premier research university. They will learn from faculty members and share in their research in seminars of no more than 20 students.
Life outside the classroom: More than 370 clubs, teams, and student organizations offer something for everyone! You can choose from among musical and dramatic performing groups, publications, ethnic and religious clubs, the Campus Y and other service organizations, fraternities and sororities, and pre- professional organizations. Whatever your interests, you will find others at Carolina who share them! www.unc.edu/depts/union/student/listintr.htm
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert