Assistant, Senior Administrative

Job description

Position Information
Location:
San Gabriel Campus
Hours:
Monday through Friday 40 hours a week some weekends
Salary:
Assistant 8.5/119 ($36,730.00 - $52,472.00)
FLSA Status:
Non-Exempt
Reports To:
Academic Dean
Criminal Background Check:
Pre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC's College Police department.
College Profile

Austin Community College is a public two-year institution that serves a diverse population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area. As a community college committed to our mission, we seek to recruit and retain a workforce that:

Reflects the diversity of our community

Values intellectual curiosity and innovative teaching

Is attracted by the college mission to promote equitable access to educational opportunities

Cares about student success and collaborates on strategies to facilitate success for under-represented populations

Welcomes difference and models respectful interaction with others

Engages with the community both within and outside of ACC

Our Mission

The Austin Community College District promotes student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training in its service area. For more information, see http://www.austincc.edu/about-acc/mission-statementCommitment to Equity and Inclusion

ACC is committed to the ongoing systemic changes needed to ensure the increased recruitment, inclusion, retention and completion of historically underserved and under-represented populations. Through continual strategic community engagement and professional development of administrators, faculty, staff and students, the college demonstrates its dedication to fostering a culture and climate for equitable outcomes. As an open access and low-cost institution, ACC is proud to serve a diverse student body. Dedicated faculty members are excellent professors who help students achieve their educational goals and are sensitive to the diverse cultures and socio-economic backgrounds of our students. In 2017 our faculty adopted a Statement of ACC Faculty Values. This Statement affirms that ACC's faculty members value collaboration, service, agency, scholarship, inclusion, and teaching, all of which attest to our commitment to equity, diversity, and inclusion at the heart of our mission.General Statement of Job

To provide advanced clerical and administrative support.Description of Duties and TasksEssential duties and responsibilities include the following. Other duties may be assigned.

Provides administrative support of a responsible and complex nature and assists multiple departments. Performs with autonomy and initiative.

Coordinates departmental activities.

Performs administrative duties in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule.

Gathers and compiles data, and produces specialized reports and documents. Maintains files, records, logs, and other tracking systems.

Responds to and/or directs inquiries in person or on the telephone. Accesses and works with other staff to resolve issues from students, employees, and the public.

Maintains schedules, calendars, and appointments, which may include meetings and events and the arrangements associated with such, including preparing agendas, minutes, equipment, location, information packets, and follow up action items.

Performs complex computer activities including word processing, data collection, analysis of information, scheduling processes, and creating visual and graphic presentations; may update websites or use social media.

Coordinates the purchases of equipment and supplies; processes requisitions, monitors multiple departments budgets, maintains asset inventories, and assists in preparing budgets for some departments.

Analyzes operating practices such as record keeping systems, forms control, personnel, and budgetary requirements to create new systems or procedures.

May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.

May coordinate and review work of office or department personnel.

May be assigned responsibility for special projects such as compiling special reports, scheduling rooms, compiling information, processing new hire paperwork, and creating presentation materials.

Additional Job Specific Duties

Other duties as assigned.KnowledgeMust possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Correct English usage, grammar, spelling, punctuation, and vocabulary. Principles and methods of budget preparation and expenditure control. Records retention, preservation, and recording. Office management processes and procedures.SkillsMust possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Maintaining an established work schedule. Some positions may be required to work evenings and/or weekends. Ability and willingness to create infrastructure and support projects. Responsible, self starter, needing little supervision. Effectively using interpersonal and communications skills. Effectively using organizational and planning skills, including the use of attention to detail and follow-through. Compiling and organizing complex material, and summarizing discussions and actions taken in report form. Reviewing and preparing narrative and statistical reports and records. Interpreting and applying rules, regulations, policies, and procedures. Maintaining confidentiality of work-related information and materials. Establishing and maintaining effective working relationships. Effective customer-orientation when working with a diverse population.Technology Skills

Use a variety of spreadsheet, word processing, database, and presentation software including Word, Excel, and Power Point. May use social media, work with desktop publishing, and update webpages. Use of Google Suite and AdobeRequired Work Experience

Three years related work experience.

Preferred Work Experience

Five or more years experience.
Experience working in higher education.Required Education

Associate degree.

Four years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position. Please note that the college reserves the right to amend these terms of substitution at any time.

Physical Requirements

Work is performed in a standard office or similar environment. Subject to standing, walking, sitting, bending, reaching, pushing, and pulling. Occasional lifting of objects up to 10 pounds.Safety

Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

ACC Benefits OverviewFull-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.

ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law.

DisclaimerThe above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.

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