Academic Services Professional

Job description

University of Colorado | CU Anschutz Medical Campus

Department of Physical Medical and Rehabilitation, Physical Therapy Program

Academic Services Professional

Position #00781555 – Requisition #20186

* Applications are accepted electronically ONLY at *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Nature of Work:

The Department of Physical Medical and Rehabilitation, Physical Therapy Program is seeking applications for an Academic Services Professional. This full-time, University Staff (unclassified) position will provide administrative support, management of space and assets, and event coordination to the Physical Therapy Program, which provides programs of excellence in education, clinical care, research/scholarship, and community service to educate students to become doctors of physical therapy. There are three concurrent classes of students within the PT Program, which consists of approximately 65 students per class, 30 core faculty and staff, with additional affiliate faculty, student employees, approximately 200 outside contractors, and over 400 clinical affiliation sites. This position is responsible to provide administrative support to the program by managing space and assets, coordinating program events, and preparing data for report submission.

Examples of Work Performed:


Advise prospective students from their early schooling, through higher education, to the submittal of applications Communicate admissions criteria with prospective students and school advisorsPresent admissions information at recruitment events; provide tours of campusAnalyze prospective student preparedness and advise the Recruitment and Admissions Committee regarding the qualifications of candidatesInterface with digital admissions programs, including PTCAS, PTAdMIT, and CU-SISReview, assess, and process prospective student applicationsMaintain admissions data and run reportsEnsure accuracy of admissions requirements within digital catalogPlan and execute recruitment and admissions-related eventsEvents Coordinator and Program Support

Work with faculty and staff for all events and related needs, including but not limited to: interviews, orientation, oath ceremony, capstone, graduation, program celebrations, recognition program to acknowledge years of service, student fundraisers, various events
  • Liaise with internal and external individuals and groups; assist with logistics
  • Room scheduling for courses and eventsSet-up, courier items, create packets, order supplies, and clean after eventsManage outside courses by ensuring contract completion, room scheduling, liaise with housekeeping and securityReport Preparation

    Attend assessment committee meetings, take minutes, process alumni and employer surveysCollect data for reports by creating and managing surveys and compiling data. Reports include, but are not limited to: Annual Accreditation Report; Scholarship Applications and Data; ACAPT & RIPPT Data Entry; State of the SchoolEnsure faculty CVs are current on the program shared driveCourier documentsCreate ad hoc surveysAdministrative Support

    Manage Program Calendar: Manage scheduling of reports, events, and meeting logistics (scheduling, room reservations, remote meeting setup, notification of members, agenda distribution, catering, etc.)
    • Assist Program Administrator with projects, including scholarships and awards, student fundraisers, and establish processes that ensure departmental compliance
    Order general office suppliesCreate booklists for studentsWork with faculty and staff on special projectsProvide cross-coverage for administrative staff as neededRoom Schedules

    Create drafts of course schedules for three, concurrent cohorts of students. Coordinate with course coordinators to ensure there are not double-booked instructorsSchedule rooms for courses and ensure there are not double-booked roomsSchedule CAPE experiences for students by working with CAPE and the Program faculty liaisonSalary and Benefits:

    The salary range (or hiring range) for this position has been established at $39,834 to $50,669.  

    The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

    The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

    This position is not eligible for overtime compensation.

    Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.


    Total Compensation Calculator:

    Diversity and Equity:

    The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

    The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

    The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

    Minimum Qualifications:

    • A bachelor’s degree is required, preferably in a business-related field from an accredited institution.
    • 1 year of progressively responsible experience working in an academic environment.
    Substitution: A combination of education or related experience may be substituted for the bachelor’s degree on a year for year basis.

    Required: Applicants must meet minimum qualifications at the time of hire.

    Preferred Qualifications:

      Experience working in a higher education, healthcare or academic medical environmentExperience utilizing MS Excel or similar software to manage data and create reportsExperience with event coordination, from planning to clean-upExperience working with CU systems such as CU Marketplace and EMS Web
    Competencies/Knowledge, Skills, and Abilities:

      Make appropriate decisions about priorities and ability to work on multiple tasks simultaneouslySkilled in decision-making and problem resolutionDemonstrate accuracy in all details; is able to record and report effectivelyWell-organized, able to work independently and with teamsEffective communication skills to foster and maintain good working relationshipsProfessionally represent the PT ProgramOccasional travel to recruitment eventsTake responsibility for actionsSkilled in independent judgment and discretion and confidentiality
    • Available to serve as a resource so that needs of program constituents are met
    • Flexible to adapt to various situations and environments.Demonstrate commitment and leadership ability to advance diversity and inclusion

    Job Category: Academic Services
    Primary Location: Aurora
    Schedule: Full-time
    Posting Date: Feb 11, 2021
    Unposting Date: Feb 16, 2021, 11:59:00 PM




    Diversity Profile: University



    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 2/13/2021
    Application Due: 2/24/2021
    Work Type: Full Time