PCard Administrator and Data Analyst

Location
Main Campus (Gainesville, FL)
Posted
Feb 13, 2021
Administrative Jobs
Technology, Analysts & Programming
Employment Type
Full Time
Institution Type
Four-Year Institution

Job no: 515754
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Executive/Director/Management
Department:21030000 - CFO-PURCHASING SERVICES

Classification Title:

MGR, Administrative Services

Job Description:

This exciting position in Procurement Services sees all the PCard purchases across campus and administers the directives and procedures for over 5000 PCards with over $80 million in annual spend. In addition to managing the PCard program, the position also assists analyzing campus-wide spend data, valued at over $500 million annually.

The Manager, Administrative Services position - with a working title of PCard Administrator and Data Analyst functions as part of the Procurement Services Management Team, backing up other leadership team members. The position is responsible primarily for the PCard program and 4 member team. Responsibilities include: development and communication of PCard training, website and policy, review and approval of PCard applications, ensuring timely approval of PCard transactions, transaction over-rides, auditing of PCard transactions for compliance/appropriate use, disciplinary actions for mis-use, payment to the bank, reconciliation of Bank payments, documentation of all PCard processes (ensuring there are written procedures), responding to all audits and overall compliance with UF policies (PCard, Procurement and UF). Additional responsibilities include departmental site visits to educate about PCard, presentations regarding PCard (within UF and representing UF at outside events), responding to email and phone calls, troubleshooting transaction and accounting challenges including departmental reconciliation and commitment control. The position uses UF financial systems: myUFL and myUF Marketplace (PeopleSoft and Jaggaer) including PCard, purchase orders, vouchers and commitment control. Additionally, the position utilizes Works, the bank provided software managing PCards and Intellilink, the Visa-provided audit tool.

In addition to PCard responsibilities, the position works with UF purchase data which includes PCard, purchase orders and accounts payable (voucher/invoices) using myUFL and Jaggaer’s Spend Analytics tool. The position generates spend reports and assist with responses to data-related public records requests.

Expected Salary:

$59,000 - $67,000 annually; commensurate with experience.

Minimum Requirements:

Bachelor's degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:

Strong skills in management, data, accounting, auditing and communication. Ability to query, organize and review data.

Ability to analyze and create easily understood reports of complex data.

Special Instructions to Applicants:

In order to be considered, applicants must upload a resume, cover letter, and list of professional references

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:

No

Advertised: 12 Feb 2021 Eastern Standard Time
Applications close: 28 Feb 2021 Eastern Standard Time

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