Administrative Assistant - Global Grounds

Job description

Job location: Charlottesville, VA

Employment Type: Full-time
Posted data: 2021-02-11
Req: R0021789

The University of Virginia seeks a highly qualified Administrative Coordinator to support the Vice Provost for Global Affairs. The Administrative Coordinator will support the Vice Provost and global affairs across grounds, which includes providing high-level administrative and curricular support to Global Grounds' faculty, staff, students, and programs. The VPGA and global affairs promotes research excellence, fosters learning, and builds community at UVa. Global Grounds promotes international collaboration among faculty, staff, students, and colleagues outside the University, and creates opportunities and structures for interdisciplinary workshops, seminars, and meetings to advance global relationships here and abroad.

The incumbent will support the Vice Provost for Global Affairs (VPGA) and Global Grounds with project planning and management, coordination and execution of events, travel logistics and general administrative and fiscal responsibilities. In support of the Global Studies Program and major, the incumbent will interact with students, maintain curricular and student records in the student information system, process student applications, develop and maintain databases, etc. The incumbent coordinates planning for UVA hosted conferences and events including international logistics and reimbursements. Financial responsibilities for the VPGA and affiliated centers and units may include reconciliations, cost transfers, and processing payment vouchers.

A High School Diploma and at least four years of experience in an administrative support position is required. A Bachelor's and/or High School Diploma with some college course work is preferred. Incumbents must demonstrate professionalism, including verbal and written communication skills which include excellent writing and editing skills, specifically grammar, punctuation, and spelling. Must be self-directed, proactive and organized, comfortable working independently with little oversight. Must have high attention to detail and accuracy, ability to create and streamline procedures, and maintain an office environment that supports a decentralized structure, including electronic files and records. Experience with Microsoft Office is required, specifically Word, Excel, and Access. Expertise with UVa administrative systems such as Chrome River, SIS, UBI, etc. is preferred as is administrative support at an executive level, including multiple units/stakeholders.

This position will remain open until filled. This is a Non-Exempt level, benefited position. Anticipated hiring range: $19.00-$25.00 per hour commensurate on education and experience. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Ashley Cochran at

How to Apply:

Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box.

Process for External Applicants: Please apply through Workday, and search for R0021789. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for R0021789. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.




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Job No:
Posted: 2/13/2021
Application Due: 5/14/2021
Work Type: Full Time