International Admissions & Office Coordinator

Job description

Posting Number:


Position Title:

International Admissions & Office Coordinator




Student Development


Support Staff

FLSA Classification:


Union/Non Union:


Full Time / Part Time? :

Full Time

Salary Range - Minimum:

$48,766 annually

Hours per week:


Temporary? :


Posting Date:


Closing Date:


Open Until Filled:


Special Instructions to Applicants:

Review of applications will begin in mid-January 2019

For full consideration, unofficial transcripts for the required degree (if applicable) must be attached and submitted at the time of application.

All offers of employment are contingent upon the following:

• Post-offer, satisfactory results of pre-employment background check
• Post-offer, satisfactory results of pre-employment Drug Screening for employees that are new to the College
• Post-offer, satisfactory results of pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Advertising Summary:

Would you like to work for one of the first choices of employment?

Do you want to be part of a strategic organization?

One that prides itself on educating our future workforce.

Tucked in the middle of a wildlife preserve, bridging the banks of a lake and surrounded by its own Arboretum, Joliet Junior College is an educational community that embraces diversity and promotes personal growth. Each year, more than 35,000 students find the diverse, comprehensive high quality educational experience they are looking for at JJC. We hope that you will take a few minutes to explore the job opportunities we have available and consider becoming a part of this experience.

The recruitment of qualified and diverse faculty and staff is the cornerstone of JJC’s commitment to an innovative, collaborative and inclusive educational community. At JJC, we respect the wealth of knowledge and experience each of our employees brings to the workplace. The college supports this commitment by providing full-time employees with a comprehensive benefits package for our full-time employees including:

Blue Cross Blue Shield of Illinois (employee & family)


Flexible Spending Account

403(b) and 457(b) option for pre-tax retirement savings

Joliet Junior College Tuition Assistance (employee & family)

Long Term Disability

Life Insurance & a comprehensive leave plan including:

•Federal holidays

Link to Human Resources website:

Job Details:

STATUS:Full time
DIVISION:Student Development
UNION:Support and Technical
REPORTS TO:Director of Admissions and Recruitment and Coordinator of International Student Services
PLACEMENT: Support Grade 8
MINIMUM PAY RATE:$48,766 annually

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

Position Summary :

A very busy, high traffic office. Provides supervision of the day-to-day operations of Admissions Office, most specifically scheduling, training and oversight of full- and part-time staff and student workers in Admissions office. Has a dual reporting role to the Director of Admissions and the Manager of International Student Services. Processes international students’ documentation according to federal regulations; maintains student records and files. Maintains an open and approachable manner and confidentiality. Functions as a back up to both the director and manager positions.

1.Provide pre-admission advising, outreach, and support to all prospective international students. Communicate admissions requirements to prospective international students and their sponsor(s) through individual appointments, phone calls, Skype, Zoom/Microsoft Teams, social media and/or e-mails. Follow up on leads collected electronically and by the Manager, International Student Services during recruitment trips.
2.Serve as a Designated School Official (DSO), interacting with SEVIS, SEVP, and related government agencies. Provide accurate record keeping/updates related to immigration matters. Collaborate with the Primary Designated School Official (PDSO) and other DSO, faculty, and staff as needed. Advise international students concerning USCIS regulations.
3.Certify international admission documents, including financial documents, test scores, and transcripts. With the assistance of the Manager, International Student Services, determine admission eligibility and prepare and authorize I-20 forms.
4.Assist the Manager, International Student Services with the planning and implementation of international student procedures. This includes assisting with the implementation of office processes, orientation presentations, and other activities related to international student assimilation.
5.Recruit international students within the United States, by coordinating high school visits to private high schools and boarding schools within the state of Illinois. Coordinate and assist with staffing virtual recruitment fairs. Some international recruitment travel may also be necessary, in the absence of the Manager, International Student Services or when the event warrants multiple admissions representatives to be present.
6.Assist the Admissions frontline staff in fielding questions about non-U.S. citizen residency and help applicants determine the proper type of application to complete. This may include advising prospective applicants in other statuses on whether or not to pursue an F-1 student visa. Ensure all other various non-resident alien student applications are processed accordingly within the college’s ERP (student database).
7.Perform other related duties as assigned.

1.Assist the director in planning, communicating, and implementing procedures for the admission of students to the college. Carry out established policies and procedures with admissions staff and other departments
2.Assist the Director in preparing the annual budget, monitor budget expenses and maintaining the office admissions calendar. Prepare payroll, ad-hoc reports, and departmental statistical reports,
3.Oversee, supervise and evaluate the full- and part-time clerical staff and student workers. Delegate work as necessary. Interview, hire, and supervise student workers. Assist the Director with interviewing and hiring of full and part-time clerical staff.
4.Assist Director with planning, development and implementation of departmental training processes pertaining to students, technology, etc.
5.Oversee campus tour scheduling, training of student guides and tracking of tour data.
6.Review admissions and international offices’ procedures and recommend changes as necessary.
7.Assist in processing of recalculations for residency, charge-backs, cooperative agreements, and in-district employment. Prepare cooperative agreement reports each semester and distribute to participating colleges. Serve on college committees; attend department meetings and training as assigned.
8.Perform other related duties as assigned.

Minimum Qualifications:

1.Bachelor’s degree.
2.Three (3) years of overall admissions and/or recruitment experience in higher education.
3.Knowledge of or Department of Homeland Security’s SEVIS database system, NAFSA Adviser’s Manual, and USCIS regulations for F-1 students.
4.Must qualify to carry the title of a DSO under federal guidelines.
5.Strong personal computer and technology skills and knowledge of Microsoft Office suite.
6.Ability to work with a diverse group of faculty, staff, students, public, and other community agencies.
7.Awareness of concerns of international students and cross-cultural sensitivity.
8.Effective interpersonal, communication, time and project management, and organizational skills.
9.Knowledge of student ERP systems, web-based software and social media platforms.

Preferred Qualifications:

1.Two (2) years of international admissions experience and five (5) years of overall admissions and/or recruitment experience in higher education.
2.Knowledge and/or experience with Ellucian Colleague and Workday software.
3.Previous experience as a DSO.

Physical Demands:

1.Normal office physical demands.
2.Ability to travel between campus locations and to and from community events.

Working Conditions:

1.Duties are performed indoors in the usual office environment.
2.Some weekend or early morning/late night hours may be required on occasion for events.

Compliance Announcement:


Joliet Junior College is committed to assisting members of the JJC community in providing for their own safety and security. The annual CLERY security compliance document along with the Fire Safety Report (FSR) and the Missing Person Policy (MPP) for students residing in “on campus” student housing is available at the JJC Police Department website :

If you would like to receive the ASR, FSR or MPP in booklet form, you may stop by the Campus Police Department located on Main Campus in G 1013 or call Campus Police at 815-280-2234. The website and booklet contain information regarding campus security and personal safety such as crime prevention and reporting, police law enforcement authority, disciplinary procedures and other related security policies. They also contain information about crime statistics for the three previous years for all JJC campuses, property owned and controlled by JJC District 525 and on public property immediately adjacent to JJC campuses.

This information is required by law and is made available by the Joliet Junior College Police Department.




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Job No:
Posted: 2/13/2021
Application Due: 3/1/2021
Work Type: Full Time