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Accounting Associate

Job description

Job Description
The University of Maryland, Baltimore has an immediate opening for two (2) Accounting Associates to join the Office of the Controller Disbursements team. Under general supervision, these positions will be responsible for functions in invoice processing, document management, mail distribution, customer service, and other accounting clerical duties as directed. Processing a high volume of invoices in a fast-paced environment is an important part of these positions.  
Both positions are non-exempt, regular and offer a generous benefits package that starts with 11 vacation days, 14 floating and observed holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
Primary Duties:

1.    Process purchase order and non-purchase order invoices.  
2.    Scan documentation into document management system.
3.    Prepare daily invoice batches.
4.    Distribute mail.
5.    Investigate inquiries received from university departments such as invoice approval or payment status.
6.    Review supplier/vendor information in the university and state accounting systems.
7.    Support accountants and university leadership in reviewing general ledger activity.
8.    Assist with periodic system testing and updates as needed.
9.    Prepares a variety of reports using manual and automated systems and equipment, personal computers and related software.
10.    Perform other duties as assigned.

Education: High school diploma or GED.
Experience: Four years accounting clerical experience. Customer service experience and/or cash handling and payment processing experience.
Required Knowledge/Skills/Abilities:
Proficiency with Microsoft Word, Excel and Outlook. Thorough knowledge of bookkeeping principles, mathematical methods and techniques and accounting standards. Skill in performing mathematical computations; in using analytical techniques to reconcile financial data; in reviewing and processing financial documents; in operating calculators, personal computers and related software. The ability to exercise attention to detail in the area of monetary transactions. Ability to understand and explain items within an accounting system. Ability to communicate effectively, to prepare written records and reports; to work independently with little supervision; to supervise and train others in assigned accounting clerical work; to establish and maintain effective work relationships; to operate manual and automated office equipment. Must have the ability to understand the various privacy laws and audit requirements placed on the daily function of the position.
Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
If accommodations are needed at any stage in the recruitment process, contact Staffing & Career Services at [email protected]

Equal Opportunity/Affirmative Action Employer. Minorities, women, protected veterans and individuals with disabilities are encouraged to apply.

Job: Reg or CII Non-Exempt Staff
Shift: Day Job
Organization: Financial Services
Job Posting: Feb 11, 2021
Unposting Date: Feb 25, 2021, 10:59:00 PM




Diversity Profile: University


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Job No:
Posted: 2/13/2021
Application Due: 2/27/2021
Work Type: Full Time