Administrative Assistant to the VP of Enterprise Development & Regional Ventures

Position Summary:

Provide personal administrative support and assistance to Vice President for Enterprise Development and Regional Ventures and Executive Director of Regional Operations and Ventures and assist in financial reporting.

Reporting Relationships:

The primary initial reporting relationship is to the Vice President for Enterprise Development and Regional Ventures.Has frequent contact with staff and administrators.Has frequent contact with senior leaders in the university and outside constituencies.

Education Requirements:

Associate’s degree required.

Duties and Responsibilities:

Administrative (75%):

• Manage and maintain VP / Executive Director schedules, appointments and travel arrangements, meetings, and events

• Daily responsibility to receive and respond to incoming calls and communications

• Receive and interact with incoming visitors

• Interaction with senior leaders across the university, and outside vendors

• Prepare and edit correspondence, communications, presentations and other documents

• File and retrieve documents and reference materials

• Record, transcribe, and distribute minutes of meetings

• Review and update operating practices

• Supervise and train lower level staff as assigned

• Complete and process required human resource paper work

• Other duties as assigned

Financial and Administrative Reporting (25%):

Coordinate project-based work as assigned Assist all departments of the regions in the construction of the divisional budget and allocations for accomplishing divisional goals Process purchase requisitions, expense reports and approve timesheets Serve as the regional financial/operational liaison with other university financial/operational units Manage internal and external vendor contracts Conduct research, assemble, and analyze data to prepare reports and documents

Qualifications:

According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Experience:

• Minimum 3 years of experience with providing administrative support with a high degree of autonomy

• Direct experience with administrative management including general budget and project management

• Knowledge of standard office administrative practices and procedures

Required Skills:

• Advanced user of business software including all MS Office Suite products, including: Excel, Access queries, presentation, and graph development

• Good organizational and planning skills

• Experienced in information gathering and information monitoring, with attention to detail, confidentiality, and accuracy

• Proficient in problem analysis and problem solving

• High level of communication skills and confidentiality

Demonstrated initiative & flexibility

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

Indiana Wesleyan University is an Equal Opportunity Employer