Accounting Assistant II
- Employer
- University of Arizona
- Location
- Tucson, AZ
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
req4237
Department:Campus Recreation
Department Website Link:rec.arizona.edu
Location:Main Campus
Address:Tucson, AZ USA
Position Highlights:Performs a variety of clerical accounting and bookkeeping duties requiring a working knowledge of accounting practices and procedures. Accuracy and attention to detail are required. Incumbent work within established procedures but with relative independence in carrying out duties. Some tasks may require fundamental applications of accounting theories and principles. Incumbents report frequently to Campus Recreation leadership on the status and outcomes of assigned functions. Advice and leadership are available from the Accountant Assistant III for complex or questionable matters or those requiring authorization. Detailed instructions are provided for difficult or unusual assignments.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities:- Prepares and verifies amounts and codes for various standard accounting entries, data input or other forms; encodes and obtains necessary approvals for processing including but not limited to: prepares cash deposits, process refunds, process fee waivers.
- Initiates KFS eDocs: Purchase Requisitions, Payment Requests, Disbursement Vouchers, General Error Corrections, Internal Billings, Vendor Creation, Pre-Encumbrances, Salary Expense Transfers, Transfers of Funds, Cash Receipts, Electronic Payment Claims, Distributions of Income and Expense, and other UAccess Financials financial transactions including UA Foundation.
- Reconciles financial accounts, to ensure compliance with University policies and procedures.
Reconciles department records with university accounting systems, makes necessary corrections including but not limited to:
- Bursar Account Charge reconciliation between UAccess and RecTrac.
- Distribution of revenue (Bursar, bank deposits, payment card) to sub-accounts and object codes.
- Online sales reconciliation between UAccess and RecTrac.
- Reviews computer reports to identify and trace sources of error and makes necessary corrections; performs research to locate accounting or computer input errors.
- Reviews and updates RecTrac member records to reflect payments including Bursar Account charges and internal billings.
- Reconciliation of payroll expenditure listings.
- Reconciliation of P Card transactions.
- Reconciliation of Voyager fuel purchases.
- Reconciliation of UA Internal Billing Unit charges such as Facilities Management and Motor Pool.
- Reconciliation of payroll deductions.
- Contacts various department personnel to resolve discrepancies or problems; answers inquiries regarding work being performed.
- Contacts customers, other campus units, and department staff as necessary to obtain information and assistance.
- Responds to requests for information or assistance as required.
- Work is performed under general supervision except for new assignments
- Perform other duties as assigned to meet the needs of the department.
- High school diploma or equivalent, or equivalent learning attained through experience required.
- Minimum of 3 years of relevant experience required.
- Associate's degree in accounting.
- Working experience with UA Student and Financial systems, Financial Aid, or Bursar.
- Familiarity with procedures and processing of departmental financial transactions.
- Experience in a customer service environment with an emphasis in analysis and resolving customer problems.
Non-Exempt
Full Time/Part Time:Full Time
Number of Hours Worked per Week:40
Job FTE:1.0
Work Calendar:Fiscal
Job Category:Finance
Benefits Eligible:Yes - Full Benefits
Rate of Pay:$14.38 - $15.81
Compensation Type:hourly rate
Grade:4
Career Stream and Level:OC2
Job Family:Accounting
Job Function:Finance
Type of criminal background check required::Fingerprint criminal background check (security sensitive due to title or department)
Number of Vacancies:1
Target Hire Date:3/22/2021
Expected End Date:Contact Information for Candidates:
Brooke Trentlage
Human Resources Representative
btrentlage@arizona.edu
2/11/2021
Open Until Filled:Yes
Documents Needed to Apply:Resume and Cover Letter
Special Instructions to Applicant:Diversity Statement:
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Organization
As Arizona’s First University, founded in 1885, the University of Arizona now serves nearly 46,000 students, from undergraduates to doctoral candidates. A public land grant university, we work together to expand human potential, explore new horizons, and enrich life for all.
We constantly strive to be a best-in-class place to learn, research, and work. We educate innovative, adaptive learners and problem solvers who are prepared to lead meaningful lives and improve society in the Fourth Industrial Revolution Economy. Our Strategic Plan details how we intend to drive social, cultural, and economic impact, in Arizona and across the world.
As a Research I university and member of the Association of American Universities, the University of Arizona hosts two medical schools as well as the only veterinary college in Arizona. More than 16,500 faculty, staff, and graduate students produce over $687 million in research annually, ranking us among the top 20 public research universities in the nation.
Transdisciplinary research excellence – the true seamless integration across disciplinary university-community boundaries – is an undergirding philosophy deeply rooted in our history. Notably, our BIO5 Institute brings together scientists from agriculture, medicine, pharmacy, basic science, and engineering to treat disease, feed humanity, and preserve livable environments.
We strive for excellence in all our 200-plus undergraduate majors and 150 graduate programs. Our faculty are renowned for ground-breaking research in astronomy and planetary sciences; climate, environment, and solar energy; cancer and biotechnology; optical sciences; electrical and computer engineering; and management information systems. Research us yourself on our interactive FactBook.
As Arizona public employees, we enjoy comprehensive benefits. Among these are a choice of retirement plans, high-quality medical insurance subsidized at 85% of cost; and dental, vision, short- and long-term disability, and life insurance plans. An unusually generous qualified tuition reduction program is one of the benefits our employees, their spouses or domestic partners, and children value most.
Who We Are
Our core values proclaim who our Wildcat community is and what we stand for:
Integrity: Be honest, respectful, and just.
Compassion: Choose to care.
Exploration: Be insatiably curious.
Adaptation: Stay open-minded and eager for what’s next.
Inclusion: Harness the power of diversity.
Determination: Bear down! (Yes, there’s a story here.)
Where We Are
Our Main and Health Sciences campuses are located near downtown Tucson. In addition, we operate a College of Applied Science & Technology in southeastern Arizona, a Biomedical Campus in Phoenix, a Veterinary College north of Tucson, and extension offices in every Arizona county. Despite a metro population of 1 million people, Tucson retains the feel of a small town where everyone knows one another. Ringed by mountains, blessed with abundant sunshine, and recognized as a bicycle-friendly city, Tucson is ideal for outdoor exploration. The second largest city in Arizona also offers cultural, artistic, and social amenities to feed your insatiable curiosity. Emblematic of the desert Southwest, the Sonoran Desert is a region steeped in Native American and Latina/o culture.
Diversity Profile
Our Commitment to Inclusive Excellence
The University of Arizona sits on the homeland of the Tohono O’odham, the Desert People. In 1775, the Spanish Presidio San Agustín de Tucsón displaced the Native people from the floodplain of the Santa Cruz River. With Mexican Independence in 1821, Tucson became part of the Mexican state of Sonora, and might still be so but for the 1853 Gadsden Purchase.
The University of Arizona takes advantage of our unique location and history through initiatives from cross-border collaborative research in arid lands and water management to workshops for women entrepreneurs in Sonora.
The Native Peoples Technical Assistance Office serves as a liaison between Native nations and the research arm of the university, focused on building capacity and research support for tribal community development.
The university of Arizona is proud to be a federally designated Hispanic Serving Institution and one of 9 US institutions to receive the inaugural Seal of Excelencia for demonstrating positive Latina/o student outcomes. We rank No. 1 for the number of doctoral degrees awarded to Native American students, and No. 9 for the number awarded to Latina/o students.
Student success, particularly educational equity for historically underserved groups, is an institutional priority. We have more than 10,000 First Cats (first-generation college students). The Strategic Alternative Learning Techniques (SALT) Center is nationally recognized for its innovative and successful academic support programs for students with learning and attention challenges.
The University of Arizona has many student cultural clubs and organizations. View the list on the Equity, Inclusion, and Title IX website.
These are some of our cutting-edge centers and programs:
Arizona Hispanic Center of Excellence (AZ-HCOE) works to increase the number of Latina/o physicians, enhance health research serving Latinas/os, and improve the cultural competency of health care services in Latina/o communities.
Binational Migration Institute (BMI) is an association of US and Mexican scholars researching the consequences of immigration enforcement policies on Latina/o communities.
Institute for LGBT Studies develops curriculum, promotes research, and presents public programming addressing the histories, politics, and cultures of lesbian, gay, bisexual and transgender people.
Institute for the Study of Religion and Culture (ISRC) serves as a research and outreach center focused on the role of religion in international politics.
Native American Research and Training Center (NARTC) conducts health-related research and training projects to help improve quality of life for Native Americans.
Native Nations Institute (NNI) conducts policy analysis and research dedicated to building capable Native nations.
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