Senior Sourcing and Contract Coordinator (142360)

Job description


Senior Sourcing and Contract Coordinator

System Purchasing & Support Services

University of Illinois System - Urbana

The University System Office seeks a Senior Sourcing and Contract Coordinator to lead and participate in special projects/initiatives representing University of Illinois System offices and serve as a subject matter expert and mentor for other procurement professionals. This position also oversees complex contract negotiations, prepares complex procurement solicitations (RFP/IFB's) and contracts, and develops and delivers training and presentations regarding procurement and contracting topics. This position may also supervise staff in a specific functional area.

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit

Additional responsibilities include:


  1. Performs highly specialized and complex contract negotiations and coordination for professional services.
  2. Provides purchasing guidance and consultation to peers and System offices regarding complex procurement and contractual issues. Interprets and administers State and University procurement regulations and rules.
  3. Handles the procurement of complex projects and leads the evaluation of responses of major solicitations (RFP/IFB's).
  4. Serves as a liaison with University Counsel, Risk Management, contractors, department/units, and executive management for contract negotiations, agreements, and procurement activities.
  5. Analyzes current purchasing trends for University System offices to identify needs for annual contracts and/or pricing agreements.
  6. Determines availability of group purchasing contracts/awards for use by System offices. Participates in cooperative bidding process as requested.
  7. Directs efforts, project plans, and staffing resources in special projects related to System Purchasing's goals and initiatives.
  8. May supervise procurement staff engaged in contract administration or negotiation work and serves as a subject matter expert.
  9. May develop and deliver training and presentations on procurement and contracting topics to internal and external audiences.
  10. Assists the Director of System Purchasing & Support Services with the Contract Administration of new or assigned Strategic Procurements.
  11. Assures that necessary rules and regulations are employed in the contract process, and necessary legal requirements are incorporated into all agreements.
  12. Communicates award information to University System offices.
  13. Serves as a University contact for vendors regarding procurement policies and procedures and obtains information regarding products, prices and service proposals.
  14. Negotiates requests for change orders or amendments and prepares documents to implement contract revisions.


  1. Prepares complex reports, correspondence and documents as requested by senior management.
  2. Serves on University committees as needed and on the behalf of the Director of System Purchasing and Support Services.
  3. Performs other duties and responsibilities appropriate for a Senior Sourcing and Contract Coordinator.

Education and Experience


  1. Bachelor's degree in business administration, management or a field related to position.
  2. *Minimum of five years of professional-level accounting, managerial and/or business experience in procurement, contract negotiations, or similar work experience, including one year at an administrative level.
  3. Experience with Enterprise Resource Planning (ERP) system and/or e-procurement system.


  1. Master's degree in business administration, public administration or related field.

*Denotes specialty factor



  1. Completion of professional certification including Certified Professional Purchasing Buyer (CPPB), or Certified Public Purchasing Officer (CPPO), or similar designation.

Knowledge, Skills, and Abilities

  1. Considerable knowledge of contract development, negotiation principles and practices, legal aspects of contracts, and State laws and University procedures related to contracting and procurement, or similar complex rules and regulations.
  2. Significant knowledge and practical experience with contract specification writing.
  3. Demonstrated organizational and analytical skills with attention to detail.
  4. Ability to establish objectives, implement procedures, and develop methods to measure effectiveness of results obtained.
  5. Ability to effectively manage, motivate and develop staff.
  6. Proficiency with business, procurement or contract management applications.
  7. Knowledge about general office operations and procedures to effectively contribute toward the success of operations and services administered by the department and ensure the accuracy of information provided to offices/persons seeking assistance from this office.
  8. Knowledge about guidelines set forth in the following publications/resources: The General Rules Concerning University Organization and Procedure; Campus Administrative Manual? University of Illinois Statutes; Policy and Rules for Civil Service Staff; Civil Service Statute and Rules; and Handbook for Good Ethical Practice for Faculty and Staff at the University of Illinois.
  9. Knowledge about Banner to perform specialized data entry applications related to document production/processing.
  10. Excellent keyboarding, grammar, and proofreading skills, with strong emphasis on accuracy and applicable formats and criteria, to prepare and process correspondence, reports, and other documents that appropriately reflect University and department standards.
  11. Advanced computer skills using Microsoft Office suite (e.g. Word, Excel, PowerPoint...) as well as proficiency with an Internet browser (e.g. Microsoft Internet Explorer, Mozilla Firefox, or comparable browser).
  12. Excellent verbal and written communications skills to effectively interact with University and departmental officials/staff.
  13. Strong interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships.
  14. Proficiency with office equipment including calculators, photocopiers, printers, and digital senders.
  15. Ability to work independently and to exercise good judgment and discretion in the performance of all work assignments.
  16. Ability to multi-task and prioritize work accordingly to meet deadlines while staying on task with daily assignments.
  17. Strong organizational skills to maintain electronic and paper filing systems containing confidential information and records related to departmental operations.
  18. Knowledge and respect of policies and procedures outlined for the University of Illinois, OBFS, and department.

This is a full-time Civil Service Business/Administrative Associate position appointed on a 12 month service basis. The expected start date is as soon as possible after March 1, 2021. Salary is commensurate with experience.


Applications must be received by March 1, 2021. Apply for this position by going to If you have not applied before, you must create your candidate profile at If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application.

Step 2) Submit the Voluntary Self-Identification of Disability forms.

Step 3) Upload your cover letter, resume (months and years of employment must be included), academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for this position by going to Applications not submitted through this website will not be considered. For further information about this specific position, contact Melissa McMullen at [email protected] For questions about the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment

College Name or Administrative Unit:System Office Category:2-Administrative Title:Senior Sourcing and Contract Coordinator (142360) Open Date:02/12/2021 Close Date:03/01/2021 Organization Name:Sys Purchasing and Sup Srvc




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Job No:
Posted: 2/13/2021
Application Due: 3/1/2021
Work Type: Full Time