Administrative Assistant, Temporary

Job description



Administrative Assistant, Temporary

Job ID: 224029
Location: Kennesaw, Georgia
Full/Part Time: Full-Time
Regular/Temporary: Temporary

Job Summary
Performs administrative, clerical and office support responsibilities. Supports assigned leaders, departments and/or units.

Responsibilities
1.Performs standard administrative duties in support of the assigned department, division, unitand/or location

2.Serves as an administrative resource for all faculty, staff and guests visiting assigneddepartment, division, unit and/or location and provides assistance as needed

3.Creates, prepares and proofreads emails, memos, correspondence, reports, and otherdocuments or communications as requested

4.Responsible for answering office phone providing information and/or transferring/redirectingcalls to the appropriate contact

5.Assists with coordinating and scheduling departmental meetings and events, as directed;secures space, equipment, food, and assists with the event as needed

6.Manages all incoming and outgoing mail including UPS, FedEx and DHL domestic andinternational shipping needs for the office

7.Monitors and assesses office equipment, stationery and supply needs and orders items asneeded, including seeking proper authorization for items requiring prior approval

8.Assists with records management including filing, correspondence, analyzing data, tracking andarchiving files

Required Qualifications
MINIMUM EDUCATION REQUIRED:
High School diploma or equivalent

MINIMUM EXPERIENCE REQUIRED:
One (1) year of related administrative, office or clerical experience

Preferred Qualifications

  • Undergraduate degree preferred
  • Experience providing administrative support for large teams
  • Previous experience in higher education

Knowledge, Skills, & Abilities
  • Able to utilize standard office equipment and multi-line telephone system

  • Able to deal with multiple tasks or projects at one time meeting assigned deadlines

  • Excellent interpersonal, initiative, teamwork, problem solving, independent judgment,organization, communication (verbal and written), time management, project management andpresentation skills

  • Proficient with computer applications and programs associated with the position (i.e. MicrosoftOffice suite)

  • Strong attention to detail and follow up skills

  • Strong customer service skills and phone and e-mail etiquette

    Equal Employment Opportunity
    Kennesaw State University is an Equal Employment Opportunity/Affirmative Action Employer. It is the policy of Kennesaw State University to recruit, hire, train, promote and educate persons without regard to age, color, disability, ethnicity, gender, national origin race religion, sexual orientation, or status as a protected Veteran. Kennesaw State University is a participant in the Employment Eligibility Verification Program (E-Verify) effective October 15, 2007. Participant ID: 61415

    Other Information
    This is not a supervisory position.
    This position does not have any financial responsibilities.
    No, this position will not be required to drive.
    This role is not considered a position of trust.
    This position does not require a purchasing card (P-Card).
    This position will not travel
    This position does not require security clearance.

    Background Check
    Standard Enhanced


    To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=224029&PostingSeq=1







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    Job No:
    Posted: 2/12/2021
    Application Due: 2/12/2033
    Work Type: Full Time
    Salary: