Administrative Coordinator, Natural Sciences and Mathematics

Job description



Administrative Coordinator, Natural Sciences and Mathematics

Dominican is located in Marin County, whose affluent and progressive reputation is juxtaposed with a reality of extreme economic and racial disparity. While the campus is situated in a privileged neighborhood, our institution has deep ties in surrounding neighborhoods where resources and representation for minoritized people are exceedingly disproportionate. Dominican is committed to improving our internal policies and practices related to equity and inclusion; it is also demonstrably engaged in collaborating with local, long-term community partners to improve equity and inclusion in Marin.

Our student body is remarkably diverse and we strive to see that diversity reflected in our faculty and staff. We seek candidates from all backgrounds who, through their research, teaching, work ethic, and service, will meaningfully contribute to a diverse, equitable, and inclusive campus and county.

Resume/CV and cover letter are required and must be attached in attachment section of the application process (Step 2). Refer to the posting instructions for any additional materials that may be required.

Refer to the Dominican Employment Page here for adjunct opportunities and application instructions.

Title: Administrative Coordinator

Department: Natural Sciences and Mathematics

Division: School of Health and Natural Sciences

Reports to: Chair of Natural Sciences and Mathematics

Supervises: N/A

Status: Full-time; Non-exempt

Position Summary

The Administrative Coordinator oversees the administrative work and overall progress of the Department of Natural Sciences and Mathematics (NSM). The Coordinator assists the Chair in directing, advising and assisting department faculty, staff and students by coordinating tasks in order to reach departmental goals. These tasks include, but are not limited to:

Responsibilities

Supporting the Chair

  • Coordinate and manage projects and proposals assigned by the Chair requiring gathering information, establishing timelines, organizing meetings/events, preparing summary reports and making recommendations to achieve departmental objectives
  • Help create and coordinate the department strategic plan, self study, course/faculty evaluations, and program assessment
  • Handle administrative projects for the Chair; including meetings, events, website creation and maintenance
  • Meet as needed with the Chair to discuss issues or problems within the department and create and implement solutions
  • Supervise the Chair's calendar; including meetings with on-campus personnel, visiting members of the business community, and students; arrange all details for meetings that require room and equipment reservations, food service, and the preparation, presentation or disseminations of materials
  • Assist in managing faculty/staff searches


Supporting the Faculty/Students/Staff
  • Coordinate and manage student curricular and extra-curricular programs and projects; gathering information, establishing timelines, organizing meetings/events, communicating with students, preparing summary reports and making recommendations to achieve departmental objectives
  • Impart information to new faculty, staff and students; collect emergency contact info
  • Hire, train, supervise and evaluate work-study and/or other temporary staff


Supporting the Department
  • Analyze, trouble-shoot, and facilitate the resolution of any areas having to do with department business, including those that may require the immediate attention of the Chair, staff, faculty, or students
  • Help coordinate the implementation of new programs and classes
  • Create class academic schedules with the Chair, Lab Manager, and Scheduling Committee and update the university catalog
  • Organize agendas for department meetings, provide written summaries to participants, and take minutes as needed
  • Create and edit departmental brochures and newsletters
  • Maintain all department files and student records
  • Coordinate Science Center room usage both internally and externally
  • Communicate regularly with other departments on campus regarding projects and upcoming events to ensure things run smoothly and a common goal is met


Coordinate Events
  • Assist the Chair in planning and coordinating all events and activities for the department, including lectures, seminars, workshops, retreats, conferences, studies, student trips, program events, faculty and student orientations, student awards and year-end celebrations


General Administrative Duties
  • Support the Chair in creating and upholding all departmental policies and procedures
  • Facilitate all administrative purchases
  • Monitor, track and reconcile departmental budget; income and expenditures
  • Maintain and update the NSM website
  • Archive departmental press and publications
  • Act as Science Center Building Emergency Roll Taker; observe safety and security procedures; determine appropriate action beyond guidelines; report potentially unsafe conditions; use equipment and materials properly


The Administrative Coordinator may be required to work evenings and weekends during special events and peak periods.

Required Qualifications
  • Bachelor's degree from four-year college or university; or equivalent combination of education and experience
  • Minimum of 3 years administrative experience
  • Microsoft Office Suite
  • Gmail, Google Calendar, Google Docs
  • Web editing
  • Additional Preferred: Moodle, Social Media, Online Surveys
  • Excellent communication skills; both verbal and written
  • Highly organized with an acute attention to detail
  • Adept at working with others and managing both people and tasks simultaneously
  • Organizing own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with a minimum of direction
  • Competence and understanding of budgets and other financials
  • Ability to analyze and resolve office administrative and procedural problems
  • Takes initiative and uses independent judgement within established policy and procedural guidelines


Additional Position Information
  • Priority will be given to applications submitted by March 9, 2021; however additional applications may be considered until the position is filled
  • Must be willing to consent to a background check


Dominican University of California is an independent, international, learner-centered university, offering both undergraduate and graduate programs. Dominican has a 1:10 teacher-to-student ratio, an average class size of 16, with a small-town feeling in a park- like campus. We blend interdisciplinary core courses, real-world studies, and small classes with close and supportive academic advising and mentoring.

Application Procedures


Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.



Application Procedures
  • Link to apply: https://dominican.wd1.myworkdayjobs.com/careers
  • A cover letter is required.
  • Compile resume/CV and cover letter in one pdf document and upload in the Resume/CV section.
  • For further questions on the application process, please contact [email protected]

    Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.





    Copyright ©2017 Jobelephant.com Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency

    jeid-7f28b39bc413584990215262edec85f0

     

  •  

     

    Diversity Profile: University

     

    AAUP COMPENSATION SURVEY DATA

    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 2/12/2021
    Application Due: 2/12/2033
    Work Type: Full Time
    Salary: