Program Administrator, MS - Physician Assistant Studies (MSPAS) Program

Job description



Program Administrator, MS - Physician Assistant Studies (MSPAS) Program

Dominican is located in Marin County, whose affluent and progressive reputation is juxtaposed with a reality of extreme economic and racial disparity. While the campus is situated in a privileged neighborhood, our institution has deep ties in surrounding neighborhoods where resources and representation for minoritized people are exceedingly disproportionate. Dominican is committed to improving our internal policies and practices related to equity and inclusion; it is also demonstrably engaged in collaborating with local, long-term community partners to improve equity and inclusion in Marin.

Our student body is remarkably diverse and we strive to see that diversity reflected in our faculty and staff. We seek candidates from all backgrounds who, through their research, teaching, work ethic, and service, will meaningfully contribute to a diverse, equitable, and inclusive campus and county.

Resume/CV and cover letter are required and must be attached in attachment section of the application process (Step 2). Refer to the posting instructions for any additional materials that may be required.

Refer to the Dominican Employment Page here for adjunct opportunities and application instructions.

Title: Program Administrator

Department: MSPAS Program, School of Health and Natural Sciences

Division: Academic Affairs

Reports to: MSPAS Program Director

Supervises: N/A

Status: Exempt, Full-Time

Position Summary

The Program Administrator manages the operations for and assists with the development and implementation of policies and procedures for the Master of Science Physician Assistant Studies Program. The Administrator serves as the departmental liaison to other offices on campus and works collaboratively to ensure program success in initial establishment and ongoing development. The Administrator implements and assists with student recruitment and admissions, and student support activities. The Administrator provides information as requested to external reporting and accrediting agencies. Focus areas include administrative coordination and communication, assistance with program budget management, supervision of student workers, and faculty support. The Administrator also serves as primary administrative support for the Program Director.

Responsibilities

Administrative Coordination and Communication

  • Works collaboratively with other offices on campus as liaison for the PA program, including: Admissions, Registrar, Academic Affairs, Student Services, Financial Aid, Academic Affairs, Marketing and Public Relations, Facilities, Events Management, IT, and the Student Health Center.
  • Maintains Program Director's appointment and meeting schedule.
  • Assists the PD and faculty with accreditation activities during the ongoing evaluation of the program and in anticipation of an accreditation self-study and visit.
  • Organizes all documents necessary for the accreditation visit by accreditation standard and appendix in the accreditation SSR and application with direction of the PD.
  • Works with the Program Director to map out the schedule for the academic year and reserves rooms for classes, exams, committee meetings, and special events; proctors exams when requested.
  • Plans, directs, and manages all program-related special events, including Interview Days, Student Orientation, Graduation, Faculty/Staff workshops, and the White Coat Ceremony in concert with the PD.
  • Attends department meetings, prepares and distributes minutes on a timely basis as needed
  • Maintains program files, databases, Team Drives, and calendars.
  • Directs the on-boarding of students prior to matriculation and assists with the development and maintenance of student files throughout the students' enrollment in the program.
  • Works with Program Director to prepare all schedules, forms, and documentation for program Interview Days; corresponds with registered candidates prior to the event.
  • Manages all faculty, staff, student workers and student volunteers throughout program Interview Days; serves as point person for candidates and facilitates the set-up and delivery of refreshments and meals for all participants throughout the day.
  • Assists the Program Director in the development, editing, and maintenance of the MSPAS Student Handbook, the MSPAS Student Clinical Handbook, and the MSPAS Preceptor Handbook.
  • Formats, edits, and updates program forms, documents, and handbooks.
  • Communicates with marketing re: PA program webpage.
  • Monitors inventory of office supplies and equipment and places orders for such as needed; tracks all purchases.
  • Facilitates requests to university services (IT, Facilities, Events and Conference Services) when a concern arises regarding copier maintenance, housekeeping or office/classroom technology.
  • Responds to initial inquiries and requests relating to the program.
  • Assists students when seeking answers to questions regarding registration, financial aid, scheduling, textbooks, and university services,


Assistance with Program Budget Management
  • Works with the Program Director and the SHNS Director of Operations to maintain budget sheets and Baselines for current and future semesters.
  • Creates/maintains expense reports and completes PCard reconciliation; collects timesheets and submits Check Requests and Non-Contract Payroll Requests for faculty and staff.
  • Assists with processing faculty compensation requests relating departmental-related expenses.


Supervision of Student Workers
  • Works with Financial Aid to post positions and with Human Resources to track student hours and compensation.
  • Hires, on-boards, and supervises two student workers during weekly projects and program Interview Days.


Faculty Support
  • Facilitates guest lectures with Curriculum Coordinator, including processing Check Requests, coordinating IT support, and requesting parking reservations; creates and maintains a general database for all guest lecturers who deliver presentations; creates and maintains a Kaiser Permanente-dedicated database for all KP providers who appear as guest lecturers.
  • Facilitates communication between program faculty and staff and departments throughout campus; edits and composes, as needed, emails, course descriptions, admissions requirements, faculty biographies, and directives.


Other duties as assigned.

Required Qualifications
  • Bachelor's degree, three to five years related experience, or equivalent combination of education and experience
  • Excellent verbal and written communication skills
  • Proficient in Microsoft Office Suite, or relevant software
  • Commitment to excellence and high standards
  • Ability to use discretion and maintain confidentiality
  • Ability to work independently and solve problems with limited supervision on deadline
  • Strong interpersonal skills and professional demeanor
  • Ability to deal effectively with a diversity of individuals at all organizational levels
  • Good judgment with the ability to make timely and sound decisions
  • Acute attention to detail
  • Demonstrated ability to plan and organize projects
  • Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form
  • Ability to meet high demands with pressing deadlines with a calm and professional attitude


Preferred Qualifications
  • Experience supervising others
  • Experience working with volunteers
  • Experience planning and facilitating special events
  • Knowledge and/or work experience in a health care profession


Additional Position Information
  • Open Until Filled
  • Must be willing to consent to a background check


Dominican University of California is an independent, international, learner-centered university, offering both undergraduate and graduate programs. Dominican has a 1:10 teacher-to-student ratio, an average class size of 16, with a small-town feeling in a park- like campus. We blend interdisciplinary core courses, real-world studies, and small classes with close and supportive academic advising and mentoring.

Application Procedures


Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.



Application Procedures
  • Link to apply: https://dominican.wd1.myworkdayjobs.com/careers
  • A cover letter is required.
  • Compile resume/CV and cover letter in one pdf document and upload in the Resume/CV section.
  • For further questions on the application process, please contact [email protected]

    Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.





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    Job No:
    Posted: 2/12/2021
    Application Due: 2/12/2033
    Work Type: Full Time
    Salary: