Secretary II, School of Entertainment & Design Technology (SEDT)

Job description

Job Title: Secretary II, School of Entertainment & Design Technology (SEDT)
Location: North Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 1001029
Job Details

Job Family

STAFF- Support Non-Exempt (SNE)

Grade

9

Salary

$14.79- $18.49

Department

School of Entertainment & Design Technology (SEDT)

Reports To

Department Chairperson

Closing Date

Open Until Filled

FLSA Status

Non-Exempt

First Review Date

February 19, 2021

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Provides administrative support to a School Director, Associate Dean, College-wide Director, and/or an Assistant Vice Provost.

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• Compiles and processes information for analysis as requested
• Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor
• Answers telephone, screens callers, relays messages, and greets visitors
• Maintains calendar, correspondence, and supplies
• Opens, sorts, and screens mail and prepares outgoing mail
• Maintains time and attendance records as assigned
• Prepares or acts as back-up preparer for on-line payroll as needed
• Establishes and maintains filing system for the designated area
• Prepares correspondence, proposals, and reports
• Interviews, assigns, trains and supervises student assistants assigned to the Department
• Assists with record keeping and monitoring of departmental expenditures to include department requisitions, charge card purchases and blanket orders
• Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text data and graphics
• Handles highly confidential information
• Performs other duties as assigned

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• Associates degree and two (2) years of successful secretarial/clerical experience in an office setting; or three (3) years of advanced clerical work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of experience and training
• Ability to type 40 wpm
• All degrees must be from a regionally accreditted institution.
• Knowledge of College policies and procedures
• Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator)
• Knowledge of office practices and procedures
• Ability to pass an MDC Assessment Exam
• Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, students and customers
• Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manual
• Ability to write routine reports and correspondence
• Ability to make arithmetical calculations such as addition, subtraction, multiplication and division
• Ability to speak effectively before groups of customers or employees of organizations
• Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff
• Ability to work a flexible schedule that may include evening and weekend assignments

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