Library Specialist - U.S. Federal Government Documents Receiving and Maintenance

Job description

Library Specialist - U.S. Federal Government Documents Receiving and Maintenance

Stanford University

Job Number:

This is a 3-year fixed term position.

Library Specialist - U.S. Federal Government Documents Receiving and Maintenance Specialist

Stanford Libraries is looking for a full-time (100%) Government Documents Receiving and Maintenance Specialist to join our Acquisitions team. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives and collaborate with colleagues across the organization.

About Stanford Libraries:

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace, and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

About the Acquisitions Department:

The Acquisitions Department manages the procurement of materials purchased for the world-renowned collections of Stanford Libraries. Our department is comprised of several units, each responsible for a specific function of the acquisitions process. The Government Documents Unit is a group of three highly skilled Library Specialists, each with expertise in their own government collection.

About the Position:

The U.S. Federal Government Documents Receiving and Maintenance Specialist's primary responsibility involves the technical processing of document publications in various formats, including print and digital content. The Specialist monitors publications to quickly accession born digital content into the Stanford Digital Repository and aid discovery and access with metadata maintenance and copy cataloging. In compliance with Federal Depository Library Program (FDLP,) the incumbent will analyze and evaluate rules, guidelines, and precedents, using initiative to apply them to specific instances, solve problems pertaining to government publications, and serve as a liaison/contact for questions related to the FDLP and SUL's Federal Government Documents collection.

Core Duties:

  • Investigates and resolves complex depository receipt problems. Communicates with government agencies and vendors for problem resolution.
  • Performs the receiving and processing of government publications acquired through the FDLP in various formats in accordance with depository guidelines using the SuDoc classification system.
  • Serves as primary contact for SUL staff, including the applicable bibliographer, for questions related to both the FDLP and British government documents collections.
  • Interprets and complies with Federal Depository regulations as they apply to technical processing. Keeps abreast of current developments with new online services and resources including internet sites produced and maintained by government agencies.
  • Maintains Marcive and GPO profile for U.S. Federal depository documents. Maintains British government documents profile.
  • Reconciles records both manually and online for title changes or new titles. Works closely with the Metadata Unit to recatalog and reclassify materials as needed to conform to new cataloging guidelines and GPO SuDoc changes.
  • Maintains accurate bibliographic and holdings records for government documents using local processing systems.
  • Assists in loading born digital government document publications into the local digital repository.
  • Assists with special projects that evaluate and verify electronic journal coverage information.
  • Performs other duties as assigned according to operational need.

Minimum Education and Experience Required:
  • Two-year college degree plus one or more years of experience in an academic library, or equivalent combination of education and relevant experience

Minimum Knowledge, Skills and Abilities Required:
  • Demonstrated interpersonal and organizational skills
  • Ability to communicate library policy
  • Ability to apply judgment in choosing procedures and evaluating alternatives
  • Knowledge of Library of Congress call number system
  • Demonstrates experience in using judgment and initiative to analyze and recommend new procedures
  • Demonstrated computer literacy with communication software such as email
  • Demonstrated ability to perform detailed tasks accurately and efficiently

Other Relevant Knowledge, Skills and Abilities May Include:
  • Knowledge of the U.S. Federal depository library programs including materials in multiple formats.
  • One to three years' experience with government documents.
  • Four-year college degree or equivalent desired
  • Reading knowledge of at least one foreign language strongly preferred
  • Ability to learn library operational skills desired
  • Experience working in an academic library desired
  • Experience creating bibliographic records
  • Experience using an integrated library system (such as SirisDynix Symphony)
  • Demonstrated ability to apply a wide and diverse knowledge base of acquisitions policies, evaluate alternatives, and choose effective, timely solutions, in situations not thoroughly documented by procedures

Physical Requirements:
  • Ability to push a cart weighing up to 650 lbs. that requires an initial push force up to 70 lbs.
  • Ability to work in an environment that is dusty and or moldy
  • Ability to lift books that are up to 10 pounds
  • Ability to kneel and reach
  • Must be able to stand for many hours

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Work Standards:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Standard Hours for this position: 40-hour workweek, start and end times to be agreed upon with supervisor.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
  • Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
Additional Information
  • Schedule: Full-time
  • Job Code: 1733
  • Employee Status: Fixed-Term
  • Grade: E
  • Requisition ID: 88449


Location: University Libraries, Stanford, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 2/12/2021
Application Due: 2/12/2033
Work Type: Full Time