Fiscal Technician II

Job description

Clemson University



Job ID:105489

Location:Clemson University

Full/Part Time:Full-Time

Regular/Temporary:Regular

JOB SUMMARY:

Clemson University's Industrial Engineering Department is looking for a Fiscal Technician II to fulfill the following duties:

• The Fiscal Technician conducts fiscal duties on behalf of the department including serving as primary purchasing agent and processes payroll.
• Operates under the guidance of the Office Manager and/or Department Chair and/or Department Accountant.
• Performs additional duties as assigned.

JOB DUTIES:

50% - Essential - Financial Support
Pays all recurring and individual bills on behalf of the department ensuring compliance with State and Clemson University guidelines. Creates requisitions through buyWays, including direct purchases, payment request forms, procurement certifications, and sole sources. Release requisitions created by other staff/faculty members. Completes faculty, staff, student, and non-employee reimbursements (general and travel). Completes all deposits for the department. Serves as primary point of contact for department and vendors for items related to provided financial services.

25% - Essential - Payroll and Student Hiring
Enters, processes, manages payroll for departmental faculty, staff and students. Maintains detailed documentation and takes appropriate action as required. Processes all student hire paperwork for the department, maintains appropriate documentation, and follows up on appropriate actions.

20% - Essential - Pcard Liaison, Web Invoicing, IDO Processing
Departmental pcard liaison. Communicate with staff and faculty to obtain necessary backup ahead of University deadlines. Compile and upload receipts from departmental card holders. Allocate charges to appropriate account and project codes. Reconcile monthly statement for each card. Assist employees with application process. Compile and upload backup for all grant (fund 20) purchases. Tracks and completes web invoices for external billing and IDOs for internal billing mechanisms for the department. May confer with internal and external customers for data confirmation.

5% - Essential - Department Support
Maintain supplies for the department. Provide assistance as needed with departmental functions and events, assists with gathering data for presentations, meetings and other inquiries. Support department with room reservations, mail distribution and other administrative duties as assigned. Ensure all members of department are notified of procurement changes/updates.

JOB DUTIES:

50% - Essential - Financial Support
Pays all recurring and individual bills on behalf of the department ensuring compliance with State and Clemson University guidelines. Creates requisitions through buyWays, including direct purchases, payment request forms, procurement certifications, and sole sources. Release requisitions created by other staff/faculty members. Completes faculty, staff, student, and non-employee reimbursements (general and travel). Completes all deposits for the department. Serves as primary point of contact for department and vendors for items related to provided financial services.

25% - Essential - Payroll and Student Hiring
Enters, processes, manages payroll for departmental faculty, staff and students. Maintains detailed documentation and takes appropriate action as required. Processes all student hire paperwork for the department, maintains appropriate documentation, and follows up on appropriate actions.

20% - Essential - Pcard Liaison, Web Invoicing, IDO Processing
Departmental pcard liaison. Communicate with staff and faculty to obtain necessary backup ahead of University deadlines. Compile and upload receipts from departmental card holders. Allocate charges to appropriate account and project codes. Reconcile monthly statement for each card. Assist employees with application process. Compile and upload backup for all grant (fund 20) purchases. Tracks and completes web invoices for external billing and IDOs for internal billing mechanisms for the department. May confer with internal and external customers for data confirmation.

5% - Essential - Department Support
Maintain supplies for the department. Provide assistance as needed with departmental functions and events, assists with gathering data for presentations, meetings and other inquiries. Support department with room reservations, mail distribution and other administrative duties as assigned. Ensure all members of department are notified of procurement changes/updates.

MINIMUM REQUIREMENTS:

Education High School Diploma or Equivalent

Work Experience 6+ Months in Entry-Level Accounting / Bookkeeping Preferred

PREFERRED REQUIREMENTS:

Education Bachelor's Degree may be substituted for required experience.

Work Experience 2+ Years Accounting and/or Bookkeeping Experience

RESPONSIBILITIES:

JOB KNOWLEDGE
Firm Job Knowledge - Firm working knowledge of concepts, practices and procedures and ability to use in varied situations

SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS:

Education Bachelor's Degree may be substituted for required experience.

Work Experience 2+ Years Accounting and/or Bookkeeping Experience

WORKING CONDITIONS:

No Work Conditions

WORK SCHEDULE:

Standard Hrs: 37.5; Band: 04 ($ 27,527.00 - $ 35,000.00)

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

March 8, 2021

CLOSING STATEMENT:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information. Clemson University is building a culturally diverse faculty and staff committed to working in a multicultural environment and encourages applications from minorities and women.

PI130294213

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