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Program Coordinator, Projects for Peace

Employer: Middlebury Institute of International Studies at Monterey
Location: Middlebury, VT

Administrative Jobs: Academic Affairs, International Programs, Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming
Employment Type: Full Time
Institution Type: Four-Year Institution

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Job Details
Organization

Job Details

Posted with Limited Access:

Yes

Title:

Program Coordinator, Projects for Peace

Posting Number:

S01519

Full-Time/Part-Time:

Part-time

Typical Hours Per Week:

Regular, Temporary or Term:

Term

If temporary or term, enter anticipated end date:

03/30/2024

Benefits Eligible?:

Yes

Hourly/Salaried:

Hourly

Grade:

OP3

Hiring Minimum:

$16.00

Department:

Center for Community Engagement

Location:

Middlebury, VT Campus

Hire contingent upon successful completion of the following post-offer screening:

Criminal Background Check

Position Summary:

Offer is contingent upon successful completion of a criminal background check.

This posting is currently accepting internal applicants only. Internal applicants are active Middlebury College employees and their spouse or partner.

Reporting to the Projects for Peace Program Director, this position manages everyday operations by providing administrative and technical expertise. The coordinator will provide a high level of support to internal and external stakeholders while ensuring compliance with college administrative procedures. The coordinator is expected to manage multiple processes for the program and to serve as a key liaison between Middlebury College and partner institutions.

Projects for Peace (PfP) began as the vision of Kathryn W. Davis and is a grant program intended to instill or grow a lifelong passion for peace and service in young people. PfP is externally funded and administered by Middlebury College.

This position will be based at Middlebury College.

Essential Functions:

Overall operational management and implementation of the Projects for Peace program.

General Responsibilities:

Specifically, the Program Coordinator will:
Demonstrate commitment to and support of mission of international understanding through education;

Manage public-facing office functions including communication with numerous off-site constituents;

Proactive and effective communication and relationship management with partners including guidance and support to campus liaisons;

Manage budgets using current software programs. Track expenses, bi-monthly reconciliation of P-card transactions, and create and review monthly budget reports. Prepare vouchers, journal entries and purchase requisitions. Assist Program Director and Grants Office with annual budget reports;

Maintain ongoing communication with ITS and other departments as it relates to program software needs within the overall institutional system. During periods of upgrades, work with campus partners to ensure that historical data is preserved to maintain data integrity while assessing future needs and how our program fits within a new institutional system to determine developer needs and/or system add-ons;

Direct ongoing revisions to website and social media as well as overseeing revisions to and posting of annual fillable form;
Maintain databases related to programs and constituents;

Process grant applications submitted by over 90 partner schools in preparation for review by the Program Director;

Process distribution of 125 grant awards annually;

Ensure effective production of annual reports and other communication tools;

Disseminate, collect and progress reports from grantees;

Take initiative to review current and existing practices to streamline for efficiency and create new practices;

Take initiative to create and continually update a Standard Operating Procedure manual for the position where currently one does not exist;

Performs other duties as assigned.

Education:

Associates degree required, Bachelor’s degree preferred.

Knowledge, Skills and Abilities:

Excellent interpersonal, organization, collaboration and communication skills, as well as energy, initiative, high motivation, and ability to work independently. Ensure regular functioning of program administration while remaining flexible and open to the unpredictable. Values diverse and inclusive educational environments. Excellent writing and editing skills essential.

Must have high level knowledge of database management, reporting systems, and project management tools. Understanding of computer applications Microsoft Office Suite, Google Drive programs, and Adobe. Knowledge of basic web editing software (e.g. Drupal) or willingness to learn. Knowledge of using social media in workplace settings or willingness to learn.

Skills developing and managing program budgets.

Experience:

At least 3-5 years of related experience is required.

Physical Demands:

Must be able to carry out computer-based work for long periods of time. Some evening or weekend work required.

Open Until Filled:

Yes

Special Instructions to Applicants:

This posting is currently accepting internal applicants only. Internal applicants are active Middlebury College employees and their spouse or partner.

Offer is contingent upon successful completion of a criminal background check.

Organization

Working at Middlebury Institute of International Studies at Monterey

Middlebury Institute of International Studies at Monterey, a graduate school of Middlebury College, provides international professional education in areas of critical importance to a rapidly changing global community, including international policy and management, translation and interpretation, language teaching, sustainable development, and non-proliferation. We prepare students from all over the world to make a meaningful impact in their chosen fields through degree programs characterized by immersive and collaborative learning, and opportunities to acquire and apply practical professional skills. Our students are emerging leaders capable of bridging cultural, organizational, and language divides to produce sustainable, equitable solutions to a variety of global challenges.

In 2010, the Institute became a graduate school of Middlebury College. Middlebury is known worldwide for its leadership in undergraduate language instruction and international studies, and features both summer language immersion programs and Schools Abroad in 16 countries and 37 cities around the globe. Middlebury is also home to the oldest environmental studies program in the nation.

Monterey and Middlebury share much more than a common interest in cross-cultural communication and the environment, though—we share a commitment to making a difference in the world, and are building a truly global network of programs for future leaders in areas from translation and interpretation to environmental policy, economic development to language education, conflict resolution to sustainable business.

Middlebury Institute of International Studies at Monterey offers graduate programs that prepare innovative professionals to provide leadership in cross-cultural, multilingual environments. Practical skills, collaborative processes, and innovative approaches are defining features of a Monterey Institute education. The Institute’s unique "Monterey Way" learning model ensures that students are learning through firsthand experiences in more than one language. Middlebury Institute of International Studies at Monterey learners are problem solvers and process masters, building sustainable, equitable solutions for a global community through our interdisciplinary blend of business, policy, and language.

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