The Grants Coordinator is a key part of the Grants, Research & College Effectiveness Team, providing grant writing and grant award management services. The position requires strong collaboration and communication with internal and external partners to: match College needs with funding opportunities, portray NTC in an accurate and compelling way, ensure grant awards are in compliance with regulatory, funding agency, and NTC policy requirements, and manage and report on current grant projects. Responsibilities include developing and submitting proposals, implementing, managing, and reporting on grant projects, and researching prospective and established grant opportunities.Duties & ResponsibilitiesWrite high-quality grant proposals: Coordinate grant application team, collaborate with internal and external partners, lead development of project narrative, budget, objectives, activities, and evaluation, ensure application meets guidelines and rubric requirements, ensure final application meets NTC high quality expectationsFully implement grants: Coordinate award announcement, co-facilitate grant project kick-off meetings, assist with budget set up, work with internal partners to ensure full and timely implementationEffectively manage current grant projects: Facilitate monitoring meetings, ensure compliance of budgeted spending, ensure completion of all grant activities, monitor progress toward grant goals/objectives, request necessary grant revisions from funder, provide progress updates to leadership, develop and submit required reportsAdhere to appropriate timelines and processes in order to gain necessary approvals and submit proposals/applications in accordance with deadlines Maintain currency of knowledge of prospective and existing grant funding policies, regulations, and procedures; monitor changes to regulations of state and federal agenciesServe as liaison between NTC, granting agencies, and internal and external partners; develop and maintain positive and proactive relationships with partnersProvide support for faculty, staff and administrators in grant preparation, budgets, grant management, and reportingDevelop and maintain databases and systems for recording and tracking grant proposals, awards, and related information; create, distribute, and communicate reports, summaries, and analysesRepresent the College in external and internal community meetingsSupport federal and state audits of government-funded grants and contract agreementsIdentify and research prospective and established federal, state, and other public and private grant opportunitiesOther duties as assigned.
Required:Bachelor’s degree in communications, business, or project management or related fieldExceptional technical writing skillsExcellent oral and written communication skills, ability to facilitate group discussions, and ability to foster collaborationsExcellent technology skills and ability to learn and adapt to new technologiesExperience in data gathering and analysis, working with databases, spreadsheets, and word processingAbility to successfully execute multiple, simultaneous projects on time with quality resultsAbility to thrive in fast-paced environment and work collaboratively with othersIntellectual curiosity and ability to learn quickly, ask thoughtful questions, and synthesize informationPreferred:Three years of professional experience in grant writing and grant management with a successful award record.An understanding of regulatory, technical and financial requirements for grantsFamiliarity with Wisconsin Technical College grantsExperience/expertise in utilizing project development tools such as compression planning, root cause analysis, fishbone diagrams, and affinity diagrams
6 to 8 hours: Grasping, performing repetitive movements, sitting, working indoors
4 to 5 hours: None
1 to 3 hours: Bending
Less than 1 hour: Balancing, climbing, crawling, driving, kneeling, pulling, pushing, reaching, standing, twisting, walking, working at heights, working in temperature extremes, working outdoors
Lifting and Carrying:
Less than 10 pounds: 1-10 repetition(s) per hour
10 to 20 pounds: Less than 1 repetition per hour
20-50 pounds: Less than 1 repetition per hour
50-100 pounds: Less than 1 repetition per hour
More than 100 pounds with help: Less than 1 repetition per hour
Additional Physical Requirements:
Vision: Adequate with aid to read instructions, labels, documents, computer screens, and differentiate between colors.
Hearing: Adequate with aid to understand oral requests, telephone conversation, and PA systems.
Required Employee Program Safety Training:
Emergency procedures and ergonomics (office/workplace).
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