Grant Coordinator

Job description

Position Description

The Grants Coordinator is a key part of the Grants, Research & College Effectiveness Team, providing grant writing and grant award management services. The position requires strong collaboration and communication with internal and external partners to: match College needs with funding opportunities, portray NTC in an accurate and compelling way, ensure grant awards are in compliance with regulatory, funding agency, and NTC policy requirements, and manage and report on current grant projects. Responsibilities include developing and submitting proposals, implementing, managing, and reporting on grant projects, and researching prospective and established grant opportunities.

Duties & Responsibilities

  • Write high-quality grant proposals: Coordinate grant application team, collaborate with internal and external partners, lead development of project narrative, budget, objectives, activities, and evaluation, ensure application meets guidelines and rubric requirements, ensure final application meets NTC high quality expectations
  • Fully implement grants: Coordinate award announcement, co-facilitate grant project kick-off meetings, assist with budget set up, work with internal partners to ensure full and timely implementation
  • Effectively manage current grant projects: Facilitate monitoring meetings, ensure compliance of budgeted spending, ensure completion of all grant activities, monitor progress toward grant goals/objectives, request necessary grant revisions from funder, provide progress updates to leadership, develop and submit required reports
  • Adhere to appropriate timelines and processes in order to gain necessary approvals and submit proposals/applications in accordance with deadlines
  • Maintain currency of knowledge of prospective and existing grant funding policies, regulations, and procedures; monitor changes to regulations of state and federal agencies
  • Serve as liaison between NTC, granting agencies, and internal and external partners; develop and maintain positive and proactive relationships with partners
  • Provide support for faculty, staff and administrators in grant preparation, budgets, grant management, and reporting
  • Develop and maintain databases and systems for recording and tracking grant proposals, awards, and related information; create, distribute, and communicate reports, summaries, and analyses
  • Represent the College in external and internal community meetings
  • Support federal and state audits of government-funded grants and contract agreements
  • Identify and research prospective and established federal, state, and other public and private grant opportunities
  • Other duties as assigned.
  • Qualifications


  • Bachelor’s degree in communications, business, or project management or related field
  • Exceptional technical writing skills
  • Excellent oral and written communication skills, ability to facilitate group discussions, and ability to foster collaborations
  • Excellent technology skills and ability to learn and adapt to new technologies
  • Experience in data gathering and analysis, working with databases, spreadsheets, and word processing
  • Ability to successfully execute multiple, simultaneous projects on time with quality results
  • Ability to thrive in fast-paced environment and work collaboratively with others
  • Intellectual curiosity and ability to learn quickly, ask thoughtful questions, and synthesize information

  • Preferred:
  • Three years of professional experience in grant writing and grant management with a successful award record.
  • An understanding of regulatory, technical and financial requirements for grants
  • Familiarity with Wisconsin Technical College grants
  • Experience/expertise in utilizing project development tools such as compression planning, root cause analysis, fishbone diagrams, and affinity diagrams

  • Physical Demands

    Working Activity:
    6 to 8 hours: Grasping, performing repetitive movements, sitting, working indoors
    4 to 5 hours: None
    1 to 3 hours: Bending
    Less than 1 hour: Balancing, climbing, crawling, driving, kneeling, pulling, pushing, reaching, standing, twisting, walking, working at heights, working in temperature extremes, working outdoors

    Lifting and Carrying:
    Less than 10 pounds: 1-10 repetition(s) per hour
    10 to 20 pounds: Less than 1 repetition per hour
    20-50 pounds: Less than 1 repetition per hour
    50-100 pounds: Less than 1 repetition per hour
    More than 100 pounds with help: Less than 1 repetition per hour

    Additional Physical Requirements:
    Vision: Adequate with aid to read instructions, labels, documents, computer screens, and differentiate between colors.
    Hearing: Adequate with aid to understand oral requests, telephone conversation, and PA systems.

    Required Employee Program Safety Training:
    Emergency procedures and ergonomics (office/workplace).




    Diversity Profile: University



    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 2/12/2021
    Application Due: 2/25/2021
    Work Type: Full Time