Facilities Project Manager

Job description

Job location: Van Pelt Library


Employment Type: Full-time
Posted data: 2021-02-11
Req: JR00028539
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Facilities Project Manager

Job Profile Title

Manager B

Job Description Summary

Reporting to the Director of Facilities Management, the Facilities Project Manager is responsible for helping the Penn Libraries leverage their physical framework by creating and maintaining environments where collaboration is fostered, teaching and learning facilitated and creativity inspired. The Facilities Project Manager, under the supervision of the Director of Facilities Management, will collaborate with others across the Penn Libraries to develop, inform and coordinate initiatives associated with facilities management and designing the adaptive reuse of existing library spaces to enable collaboration, facilitate innovative forms of research, teaching and learning and effectively integrate new technologies. This position indirectly and in a supporting role to the Director of Facilities Management oversees the security and safety of Library patrons, staff, collections, and exhibits, as well as ensuring the building is clean and functional; is responsible for all aspects of the Libraries physical plant, both at the Van Pelt-Dietrich Library Center (380,000 sq. ft.), the departmental libraries, as well as the Libraries off-site high-density storage facility (51,000 sq. ft) located in West Deptford, New Jersey.

Job Description

The Facilities Project Manager will take on the management of key library projects with a formal, disciplined approach that utilizes new and emerging toolkits designed to clearly define goals, effectively communicate progress and deliver every project on time, within budget and within scope. The Facilities Project Manager will be responsible for projects that range from the selection of replacement furniture for Offices, to being part of the Libraries' team for larger projects working with external consultants managed by FRES. The emphasis will be on student focused spaces such as Seminar Rooms, Group Study Rooms and Lounge areas as well as Staff Offices and workspaces.

The Facilities Project Manager will be instrumental in successfully executing multiple projects, maintaining interior design standards, budgets and records, keeping drawings up to date for all of the Penn Libraries, and reporting to team leadership.

• Manage a wide range of project types annually.

• Oversee installations and completion of furniture, finishes, punch list and project close out

• Develop and maintain project budgets, project timelines and files.

• Provide monthly status reporting on project portfolio and occasional ad-hoc reports

• Partner with key internal and external stakeholders to ensure projects are completed on time and within client expectations and within budget.

Duties

Reporting to the Director of Facilities Management, the Facilities Project Manager is responsible for helping the Penn Libraries leverage their physical framework by creating and maintaining environments where collaboration is fostered, teaching and learning facilitated and creativity inspired. The Facilities Project Manager, under the supervision of the Director of Facilities Management, will collaborate with others across the Penn Libraries to develop, inform and coordinate initiatives associated with facilities management and designing the adaptive reuse of existing library spaces to enable collaboration, facilitate innovative forms of research, teaching and learning and effectively integrate new technologies. This position indirectly and in a supporting role to the Director of Facilities Management oversees the security and safety of Library patrons, staff, collections, and exhibits, as well as ensuring the building is clean and functional; is responsible for all aspects of the Libraries physical plant, both at the Van Pelt-Dietrich Library Center (380,000 sq. ft.), the departmental libraries, as well as the Libraries off-site high-density storage facility (51,000 sq. ft) located in West Deptford, New Jersey.

The Facilities Project Manager will take on the management of key library projects with a formal, disciplined approach that utilizes new and emerging toolkits designed to clearly define goals, effectively communicate progress and deliver every project on time, within budget and within scope. The Facilities Project Manager will be responsible for projects that range from the selection of replacement furniture for Offices, to being part of the Libraries' team for larger projects working with external consultants managed by FRES. The emphasis will be on student focused spaces such as Seminar Rooms, Group Study Rooms and Lounge areas as well as Staff Offices and workspaces.

The Facilities Project Manager will be instrumental in successfully executing multiple projects, maintaining interior design standards, budgets and records, keeping drawings up to date for all of the Penn Libraries, and reporting to team leadership.

• Manage a wide range of project types annually.

• Oversee installations and completion of furniture, finishes, punch list and project close out

• Develop and maintain project budgets, project timelines and files.

• Provide monthly status reporting on project portfolio and occasional ad-hoc reports

• Partner with key internal and external stakeholders to ensure projects are completed on time and within client expectations and within budget._____________________________________

QUALIFICATIONS:

A Bachelor's Degree is required and 2 years to 3 years of experience or equivalent combination of education and experience is required, along with the following:

  • Ability to multi-task and prioritize
  • Highly developed problem solving and organizational skills
  • Ability to communicate effectively across a wide range of constituencies
  • Experience working with and knowledge of building systems and facilities project management
  • Strong commitment to a customer-service orientation
  • Ability to foster a cooperative work environment
  • Demonstrated understanding of coordination and integration of building services with space planning needs.
  • Demonstrated ability to conceptualize and resolve complex spatial and architectural design issues.
  • Basic knowledge of Building Life Safety Codes, ADA and LEED guidelines.
  • Excellent oral and written communication skills, specifically with senior administration, end users, consultants and contractors.
  • Creative, self-motivated designer with good technical skills.
  • Proficiency in AutoCAD and all Adobe Creative Suite programs, Sketch-Up, MS Applications (Excel, Word, Outlook and PowerPoint)

*** REQUIRED*** Please submit a resume and cover letter as one attachment when applying.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

University Library

Pay Range

$42,953.00 - $77,315.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

 

 

 

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Job No:
Posted: 2/12/2021
Application Due: 5/13/2021
Work Type: Full Time
Salary: