Library Specialist - U.S. Federal Government Documents Receiving and Maintenance
Library Specialist - U.S. Federal Government Documents Receiving and Maintenance🔍University Libraries, Stanford, California, United States📁Library📅Feb 11, 2021 Post Date📅88449 Requisition #This is a 3-year fixed term position.Library Specialist - U.S. Federal Government Documents Receiving and Maintenance SpecialistStanford Libraries is looking for a full-time (100%) Government Documents Receiving and Maintenance Specialist to join our Acquisitions team. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives and collaborate with colleagues across the organization. About Stanford Libraries: Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace, and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries. About the Acquisitions Department:The Acquisitions Department manages the procurement of materials purchased for the world-renowned collections of Stanford Libraries. Our department is comprised of several units, each responsible for a specific function of the acquisitions process. The Government Documents Unit is a group of three highly skilled Library Specialists, each with expertise in their own government collection. About the Position: The U.S. Federal Government Documents Receiving and Maintenance Specialist’s primary responsibility involves the technical processing of document publications in various formats, including print and digital content. The Specialist monitors publications to quickly accession born digital content into the Stanford Digital Repository and aid discovery and access with metadata maintenance and copy cataloging. In compliance with Federal Depository Library Program (FDLP,) the incumbent will analyze and evaluate rules, guidelines, and precedents, using initiative to apply them to specific instances, solve problems pertaining to government publications, and serve as a liaison/contact for questions related to the FDLP and SUL’s Federal Government Documents collection. Core Duties:
- Investigates and resolves complex depository receipt problems. Communicates with government agencies and vendors for problem resolution.Performs the receiving and processing of government publications acquired through the FDLP in various formats in accordance with depository guidelines using the SuDoc classification system. Serves as primary contact for SUL staff, including the applicable bibliographer, for questions related to both the FDLP and British government documents collections.Interprets and complies with Federal Depository regulations as they apply to technical processing. Keeps abreast of current developments with new online services and resources including internet sites produced and maintained by government agencies.Maintains Marcive and GPO profile for U.S. Federal depository documents. Maintains British government documents profile.Reconciles records both manually and online for title changes or new titles. Works closely with the Metadata Unit to recatalog and reclassify materials as needed to conform to new cataloging guidelines and GPO SuDoc changes.Maintains accurate bibliographic and holdings records for government documents using local processing systems.Assists in loading born digital government document publications into the local digital repository. Assists with special projects that evaluate and verify electronic journal coverage information.Performs other duties as assigned according to operational need.
- Two-year college degree plus one or more years of experience in an academic library, or equivalent combination of education and relevant experience
- Demonstrated interpersonal and organizational skillsAbility to communicate library policyAbility to apply judgment in choosing procedures and evaluating alternativesKnowledge of Library of Congress call number systemDemonstrates experience in using judgment and initiative to analyze and recommend new proceduresDemonstrated computer literacy with communication software such as emailDemonstrated ability to perform detailed tasks accurately and efficiently
- Knowledge of the U.S. Federal depository library programs including materials in multiple formats.One to three years’ experience with government documents.Four-year college degree or equivalent desiredReading knowledge of at least one foreign language strongly preferredAbility to learn library operational skills desiredExperience working in an academic library desiredExperience creating bibliographic recordsExperience using an integrated library system (such as SirisDynix Symphony)Demonstrated ability to apply a wide and diverse knowledge base of acquisitions policies, evaluate alternatives, and choose effective, timely solutions, in situations not thoroughly documented by procedures
- Ability to push a cart weighing up to 650 lbs. that requires an initial push force up to 70 lbs.Ability to work in an environment that is dusty and or moldyAbility to lift books that are up to 10 poundsAbility to kneel and reachMust be able to stand for many hours
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.
- Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
- Schedule: Full-time
- Job Code: 1733
- Employee Status: Fixed-Term
- Grade: E
- Requisition ID: 88449