Administrative Specialist

Job description

Administrative Specialist
University of California Los Angeles

Requisition Number: 32899
Salary: $20.89 - $41.37 hourly

Position Description:
Under the supervision of the Senior Operations Manager, at the National Center for Research on Evaluation, Standards, and Student Testing (CRESST), housed within UCLA's School of Education and Information Studies (SE&IS) assist in overseeing the financial activities of federal, state and private contracts and grants. Assist in producing monthly financial reports to deliver coherent and concise financial data to CRESST PIs and Project Directors. Provide administrative and analytical support to the Center's Senior Associate and Associate Directors. Provide administrative support for the Center in all research and professional activities as well as providing support to 12 Project Directors (Co-PIs) and Senior Researchers with multiple extramurally funded projects. Assist in the preparation of contract and grant proposals (e.g. budgets and budget justifications) and coordinate submission to various funding agencies. Under the supervision of the Sr. Operations Manager, process all Center facilities requests and phone line orders, and maintain the Center's floor plans and directories. Create and record data files to assist in analysis of survey data for various projects. Analyze reports, papers and other deliverables for the Center efficiently and accurately to meet deadlines. Review and reconcile Hold and Incomplete (H & I) invoices/orders using BruinBuy. Provide copy/edit support to the Business Office and Center research projects. Coordinate meetings, training sessions, interviews, and other Center activities in a timely and efficient manner. Manage the Center's security system by coordinating and maintaining staff's building access.

For full application instructions and position description, please visit:

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy,

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Job No:
Posted: 2/11/2021
Application Due: 2/11/2033
Work Type: Full Time