Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
The Office of Campus Research Development (OCRD) under the Office of Research at Duke University provides an array of research development services to help lead a campus-wide effort to raise the quality of submitted applications for funding opportunities from federal funding sources. OCRD works closely with the Office of Research Support (ORS) and other campus and university-wide units to provide proposal development support.
The Program Coordinator for OCRD will report to the Director of OCRD and will work with the Director and Senior Research Development Associate (Sr. RDA) to support proposal development campus-wide at Duke.
Program support (50%)
- Plan, implement, and coordinate systems designed to monitor the collection, storing, formatting, and dissemination of proposal documents as required to assist overall proposal development led by the Director or Sr. RDA.
- Maintain liaison with Principal Investigators (PIs) and their teams, grants managers and administrators, RDA liaisons of Campus schools and other units, and any other personnel helping PIs with proposal development. Establish a communication system to coordinate the various aspects of the proposal, particularly as it relates to the coordination and collection of proposal documents.
- Plan, coordinate, and administer activities of assigned proposal development projects to include developing and implementing procedures, processes, and systems to ensure proposal development process goes smoothly.
Event coordination (30%)
- Develop and coordinate the marketing of OCRD research programming (expect 3-4 events per semester). This will include conceptualizing and developing marketing fliers and outreach and dissemination of these marketing materials.
- Coordinate the logistics of research-related programming, including registration, set up zoom meeting (or room reservation, catering, setup, and take down when in-person meetings are allowed), and reminders and follow-up for events.
- Send follow-up evaluation and compile these evaluation reports.
Administrative support (20%)
- Manage and administer institutionally limited nominations (ILNs) for the university. This will include coordination with ORS and the foundations offices on campus (Office of Foundation Relations and Duke Giving).
- Manage and administer a website and funding opportunities disemmination related to the Duke-Oak Ridge National Laboratory (ORNL) Collaboration.
- Support tracking of OCRD’s services semi-annually and annually. This will include tracking office web analytics, analyzing OCRD services data (combination of web analytics and other means), and helping to prepare reports of these data.
- Upkeep of OCRD website.
- Upkeep of OCRD’s standard operating procedures (SOPs), including updating in-house checklists/quality control for a number of the proposal development and event planning functions.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Required Qualifications at this Level
Education/Training: Work requires communication and analytical skills normally acquired through completion of a bachelor’s degree program.
Experience: Work requires one year of experience in program/project management involving research administration or other academic activities where the necessary skills in planning, coordinating, and organizing activities and events would be required.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
- Knowledge of one or more federal funding agency proposal requirements.
- Project management skills to collect proposal documents (timeliness, excellent customer service, attention to detail, excellent organizational skills).
- Excellent written and verbal interpersonal and communication skills and be able to effectively interact with individuals at all levels in the organization.
- Balance the needs of multiple projects simultaneously in a fast-paced, deadline-driven environment where priorities change in response to external needs and opportunities.
- Work both independently and as part of a team.
- Skills using logic and reasoning to identify solutions and troubleshoot any potential problems during proposal development and management process.
- Knowledge of and expertise in using Microsoft Office suite (Word, Excel, PowerPoint)
- Desktop publishing skills desired (e.g., experience with Photoshop, Illustrator, InDesign) or willingness to learn.
- Experience working in Duke University systems (e.g., SPS, myRESEARCHPath).
- Knowledge of and expertise in developing and managing web content or willingness to learn.
- Experience in convening workshops, symposia, conferences, etc., in higher education, or willingness to learn.
The intent of this job description is to provide a representative of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.