SCIENTIFIC PROGRAM MANAGER I
School of Medicine:
Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.
Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
Occupational Summary The Duke Human Vaccine Institute is a large interdisciplinary organization with a goal to develop vaccines and therapeutics for HIV and other emerging infections. The Program Manager will be responsible for working with the DHVI leadership in the coordination, evaluation, and scientific management of post award activities for contracts and serve as a resource for DHVI investigators with management of pre-award activities related to the submission of contracts and post award management of research programs within the DHVI. Work Performed
- Assist with drafting project proposals, including operational requirements, budgets and project timelines. Make operational and project decisions that have a significant impact on the successful achievement of project strategies and objectives related to contract programs and other research based projects.
- Develop and define project goals and monitor and evaluate project effectiveness using qualitative and quantitative tools. Recommend and implement modifications to improve effectiveness and meet project milestones.Collaborate with statistical team and project manager to develop study and analysis plan for data.Assist with collecting, assembling, and summarizing scientific and clinical data in reports/presentations. Plan, coordinate, and administer activities of assigned projects to include developing and implementing procedures, processes, and systems; train employees in methods and procedures to ensure project continuity and completeness. Develop project management plans using Gantt charts.Manage external quality assurance program and maintain liaison with participating sites, sites interested in receiving/sending viral isolates and/or source materials, funding agency, and other external organizations. Assist with logistics of shipping quality control material or specimen transfers i.e. MTA, import permits, etc.Coordinate with regulatory/compliance offices, departments at Duke/DHVI, and external organizations as appropriate to ensure cooperative efforts, positive progress, and project success. Plan, lead, and facilitate regular cross-functional project team meetings. Develop detailed task lists and work effort assessment and short and long-term resource allocation plans based on input from all key players and team members.Assist in developing communication plans with the project team. Proactively assess and analyze with the team, any risks and issues that may compromise project results and develop plans to remove or mitigate them. Monitor schedules and risk management plans and provide warnings of serious deviations or variations that may compromise project results.Proactively identify changes in work scope and ensure appropriate planning measures are taken with internal and external clients to reassess, renegotiate and amend scope of work responsibilities, proposals, contracts, and budgets.Ensure required project data and information is regularly communicated to the project teams; generate and issue regular internal and external project reports.Perform any other assignments deemed necessary by the Principal Investigator or Program Management Leadership.Coordinate conference calls and meetings with project sponsors and collaborators. Take and distribute detailed minutes from calls and meetings for review and modify minutes based on comments.
Education/Training: Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program. Post-graduate degree is strongly desired but not required. A background in virology is strongly desired. Additional training in Project Management or related training is desired
Experience: Three years of experience in project/program management with increasing scope and independence in a healthcare, medical, or research environment
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