Administrative Assistant- CBIS

Location
Tuskegee, AL
Posted
Feb 10, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Posting Date: February 8, 2021 Posting End Date: April 8, 2021

Position: Administrative Assistant Location: College of Business and Information Science- Office of the Dean

Status: Full Time; Exempt

Special Qualifications

In keeping with the President’s commitment to Tuskegee University demonstrating “Excellence in Every Way”, the ideal Administrative Assistant will possess the willingness to use his or her expertise to assist in the University’s efforts to be a sustainable academic organization committed to excellence.

Essential Duties and Responsibilities

  • Develop appropriate systems and procedures to monitor and control workflow in and out of the Dean’ Office
  • Maintain office decorum appropriate for the Office of the Dean
  • Manage the Dean’s calendar, including scheduling meetings, conference calls, and other events, as well as assisting with the prioritization of related tasks
  • Examine incoming correspondence, assess action required, determine deadlines and follow-up action items; place/ screen phone calls
  • Maintain accurate filing systems and records to ensure information is readily accessible
  • Maintain accurate work records and prepare payroll for staff within the college; compile and record employee leave time
  • Prepare and organize materials in advance of meetings and appointments
  • Coordinate the preparation of the budget for the College of Business and Information Science
  • Assist in the management of the budget
  • Prepare annual contracts for faculty within the college
  • Prepare travel request and process reimbursements; book travel and lodging reservations as needed
  • Maintain inventory of supplies and equipment
  • Schedule, open, and close specific computer labs, auditorium and classrooms in a timely and accurate manner
  • Supervise and evaluate junior staff and student assistants
  • Draft correspondence, reports, documents and/or written materials
  • Edit written materials for accuracy and completeness and conformance to established standards and procedures
  • Prepare requisitions for purchase orders and other contracts as needed
  • Maintain files of confidential documents, meeting minutes and accreditation reports
  • Coordinate requests and activities of work-study students
  • Communicate effectively with other staff, faculty, administrators, and the public
  • Assist in hosting outreach activities
  • Perform all other duties as assigned

Qualifications

  • Bachelor's Degree in Business Administration or related field preferred; an Associate Degree in Secretarial Science or a related field is acceptable as well
  • Minimum of three (3) years’ experience in a secretary and/or administrative role in an educational environment
  • Must be able to type a minimum of 55 wpm with a high level of accuracy
  • Must have working knowledge of modern office practices and procedures, spelling, correct grammar and basic mathematical skills
  • Must have working knowledge of various computer software programs such as Microsoft Word, Excel spreadsheets, Office Outlook, print shop, power point, and data base management

Salary
Commensurate with education, training and experience

**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. **
APPLICATIONS will be accepted in the Office of Human Resources. Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of (3) to (5) references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position. The University reserves the right not to fill the position in the event of budgetary or operational constraints.

Office of Human Resources
Attn: Employment/Recruitment
1200 West Montgomery Road
101 Kresge Center
Tuskegee University
Tuskegee, Alabama 36088
Email Address: [email protected] Fax: 334-724-4319

Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of employment.
Must be able to pass a drug screen and background check.

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