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Assistant Director of Facilities, Penn Law

Employer
University of Pennsylvania
Location
Philadelphia

Job Details



Assistant Director of Facilities, Penn Law

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Assistant Director of Facilities, Penn Law

Job Profile Title
Building Administrator Senior

Job Description Summary
The University of Pennsylvania Carey Law School is one of the nation's oldest and most distinguished law schools. At its West Philadelphia campus, the Law School serves more than 900 students and is home to approximately 70 full-time faculty, dozens of visiting and adjunct faculty, and 150 staff members.

The campus is comprised of four adjoining buildings surrounding a Courtyard. The historic Cope & Stewardson building, Silverman Hall, opened in 1904; Gittis Hall in the 1960s; Tanenbaum Hall, housing the Biddle Law Library alongside classrooms, student offices and departments, opened in 1994; and Golkin Hall, on Sansom Street, dedicated in 2012. The physical plant is well-utilized not only for classes but also for speaker series, lectures, and conferences. We seek an Assistant Director of Facilities who is dedicated to the idea that a clean, comfortable, and well-maintained physical plant and well-ordered systems of maintenance and facilities management contribute significantly to the education of our students and the productivity of our faculty and staff.

Reporting to the Director of Facilities, the Assistant Director of Facilities (AD Facilities) contributes daily to the efficient running of these buildings and their systems. The AD Facilities serves as the liaison between building occupants and all University Departments and outside vendors responsible for, or having to do with, building operations.

Job Description

Responsibilities include:

Building Operations and University Services

Supervise, coordinate, and administer all operations. Oversee maintenance, repair, renovations, housekeeping, safety and security in assigned buildings, and surrounding grounds, with the objective of insuring optimum service delivery.

Troubleshoot problems, recommend and implement solutions to problems and emergencies.

Prioritize building needs and communicate those priorities to our service providers. Coordinate utility shut downs and emergency drills. Maintain on-call status in case of utility shut downs, emergencies, service requests, or investigations in assigned buildings. Communicate status of repairs, interruptions to utility service, and impacts of renovation and construction to end users and work collaboratively with them to execute the deliverable in a reasonable time period with the least disruption possible.

Monitor Housekeeping services and communicate with housekeeping management to ensure excellent service level.

Participate in capital projects and renovations and coordinate with building occupants and department stakeholders.

Managerial

Inspire, design work flows for, and supervise the Facilities Coordinator(s) and part-time temporary staff, and provide functional supervision to Service Mechanic. Model and instill a culture of initiative and active identification and addressing of issues by all staff members.

Oversee mailroom and shipping/receiving operations.

Sustainability and Energy Coordination

Represent Penn Law to Facilities Real Estate Services and other University sustainability efforts. Manage implementation of University environmental campaigns. Identify and act on initiatives for energy conservation, waste minimization and recycling, and other environmental initiatives.

Ensure Penn Law participation in a variety of sustainability efforts: increased recycling and composting, including via work with caterers and staff.

Engage Penn Law's participation in Penn's energy data project. Compile and present reports on energy usage. Identify, seek funding for, and implement changes to increase energy efficiency.

Safety and Security

Develop and implement safety and security regulations throughout campus.

Manage interactions with security staff and others around VIP visits.

Serve as Penn Law representative to Public Safety, Mission Continuity (MC), and other departments. Manage Mission Continuity protocols for Penn Law including the annual MC exercise.

Equipment

Evaluate requests for new equipment throughout the facility. Exercise resource stewardship with regard to proper and safe handling and storage of furniture and equipment.

Collaboration with Colleagues

Work collaboratively with all Law School Departments, Facilities & Real Estate Services (FRES), Division of Public Safety (DPS), Environmental Health & Radiation Safety (EHRS) and other departments across the University, as well as students, faculty, and staff.

Develop processes and procedures for collaborative cooperation on all building operations matters, requests for maintenance and equipment, etc.

Miscellaneous Responsibilities

Take the lead for Facilities with various tasks in preparation for and on the day of Graduation; ensure delivery of critical people and materials to the venue.

Annually oversee the cleaning and organization of storage areas throughout the complex.

Consider and, after consultation with the Director of Facilities, implement enhancements to the processes described above.

Assist in all other Facilities matters as requested; other related duties as required.

Finally, Work Cooperatively in a Team Environment

Approach work in a cooperative and service-oriented manner. Share equipment and responsibilities in a sensitive and supportive manner. Understand and support the overall mission of the Law School and work according to the Penn Carey Law Staff Ideals.

Qualifications:

Bachelor's Degree and 3-5 years of experience or equivalent combination of education and experience in facilities management. Experience in higher-education or similar environment preferred. The successful candidate will demonstrate strong problem-solving and organizational skills as well as excellent verbal and written communication skills. The strong candidate will have a track record of reliability and service, and will demonstrate flexibility, a strong work ethic, and a team-orientation and ability to work in a highly collaborative environment. Ability to work in a computerized environment is required. Must have excellent time management skills and a keen attention to detail. Ability to multitask and think clearly in a fast-paced environment as well as maturity and discretion regarding communication is required.

This position is considered essential. The usual schedule is Monday-Friday, 8 a.m.-5 p.m. The position will require coordination of paid time off (PTO) around academic calendar and event milestones and will occasionally require evening and weekend work.

A cover letter is required with application.

To apply:

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Law School

Pay Range
$42,953.00 - $77,315.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.



To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Law-School/Assistant-Director-of-Facilities--Penn-Law_JR00026686-1





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Organization

Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.  

Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds. 

Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn

Vision

 

As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities. 

 

Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact. 

 

Learn about the signature initiatives of the Penn Compact 2022:  

 

Diversity 

 

Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world. 

 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. 

 

To learn more about Diversity and Inclusion at Penn visit: 

 

Benefits 

 

Penn offers a wide range of benefits and perks - from Penn's retirement Matching Plan to bike repair stations to access to the full LinkedIn Learning library to adoption assistance to workshops at the letterpress and book arts studio and much more! 

 

Campus and Beyond

 

We invite you to explore our campus and its stately buildings and state-of-the-art facilities. 

 

Try our self-guided tour! Come and visit

 

Learn about sustainability at Penn

 

News 

 

Stay up-to-date with Penn's response to COVID-19: Coronavirus Information & Resources

 

Penn supports news publications that tell the ongoing story of the University community, communications services for external media, telephone and video services, and other media resources: Campus Media 

 

Connect with us!  

 

Instagram: @uofpenn 

Twitter: @Penn 

 

 

Company info
Telephone
(215) 898-7372
Location
3451 Walnut Street
Philadelphia
PA
19104
US

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