Senior Grants Business Manager, Penn Nursing

Job description



Senior Grants Business Manager, Penn Nursing

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Senior Grants Business Manager, Penn Nursing

Job Profile Title
Grants Manager B

Job Description Summary
Facilitate an integration of research administrative services as part of an innovative team charged with optimizing support for the School's research mission. Manage and coordinate the electronic proposal submission process for Principal Investigators; maintain knowledge of complex processes and continually changing sponsor guidelines; develop and manage timelines, track progress and ensure accuracy. Develop standard to complex budgets; ensure regulatory and administrative compliance with sponsor, School and University policies and procedures. Work both independently and as a team, as appropriate, to oversee and manage sponsored project activity for assigned faculty and other grant holders; ensure the integrity of financial transactions in compliance with regulations; develop effective partnerships with faculty, project managers and other grant holders. Provide full-service account management for sponsored program accounts; respond to inquiries. Coordinate and monitor the flow of transactions related to the financial activity of specified accounts; review, validate and approve grant expenditures. Prepare preliminary reports for Research Accounting. Provide leadership for the electronic proposal submission process; maintain current knowledge of all new and changing requirements; ensure others are informed and educated as appropriate. Analyze information and provide data for management decision support as needed. Participate on University and School committees and task forces.

Job Description

Detailed Description

Project Management and Budgets - Manage and coordinate the electronic proposal submission process for individual Principal Investigators; maintain knowledge of complex processes and continually changing sponsor guidelines; develop and manage timelines, track progress and ensure accuracy. Develop standard to complex budgets; ensure regulatory and administrative compliance with sponsor, School and University policies and procedures.

  • Review, interpret and implement electronic proposal submissions including both internal and external systems, compiles and edits proposals in collaboration with faculty.
  • Maintain knowledge of sponsor guidelines from pre-award through close-out.
  • Maintain knowledge of complex processes and continuing revisions and upgrades.
  • Liaison with internal and external sponsors in order to facilitate application process.
  • Develop timelines in consultation with faculty to track progress and to ensure deadlines are met.
  • Develop and coordinate review of applications for award; ensure financial, administrative and regulatory compliance.
  • Ensure accuracy of all administrative pieces of the application; prepare standard to complex budgets as needed.
  • Create ERA Commons accounts for School of Nursing faculty, staff and students, as needed


Oversee and manage sponsored project activity for assigned faculty and other grant holders; ensure the integrity of financial transactions in compliance with regulations; develop effective partnerships with faculty, project managers and other grant holders.
  • Initiate and lead financial contacts to effectively manage grant activity.
  • Manage accounting records for all research budgets and reports account status to principal investigators, division heads, program directors, project managers and senior business officers as appropriate.
  • Exercise resource stewardship and reports known or suspected irregularities to the senior business officer, the Comptroller and the Director of Internal Audit to ensure compliance with related policies and procedures.
  • Integrate special project activity across both divisions working in collaboration with key players.
  • Assist with research related information for benchmarking purposes working in collaboration with the business office.
  • Provide training and outreach on relevant research related topics as needed.


Provide full-service account management for sponsored program accounts; respond to inquiries. Coordinate and monitor the flow of transactions related to the financial activity of specified accounts; review, validate and approve grant expenditures. Prepare preliminary reports for Research Accounting as a basis for reporting to sponsoring agencies and works closely with that office to assure accurate and timely reporting.
  • Interpret and inform PI's and Project Managers of relevant policies and procedures, especially those that pertain to financial matters, to facilitate expenditure transactions.
  • Monitor overdraft and receivables on grants.
  • Provide budget projections to facilitate faculty award oversight.
  • Serve as a liaison for faculty and staff between School of Nursing and university administrative offices, i.e. Research Services, Accounts Payable, Purchasing, Travel, etc. Disseminate new policy changes to faculty and staff.
  • Process manual journal entries and payroll reallocations according to sponsor approved grant budgets, University and School of Nursing guidelines.
  • Ensure compliance with University, School and sponsored projects policies and procedures.
  • Analyze and review monthly reports; work in collaboration with PIs and Project Managers to ensure accuracy.
  • Provide specialized financial reports for non-federal grant sponsors.
  • Meet with management monthly to review grant status reports.
  • Actively participate as a team member of the effort reporting system.
  • Oversee and manage division activity for training grants (T-32's) and fellowships.


Leadership and Education - Provide leadership for the electronic proposal submission process; maintain current knowledge of all new and changing requirements; ensure others are informed and educated as appropriate. Analyze information and provide data for management decision support as needed. Participate on University and School committees and task forces.
  • Work collaboratively with the ONR team to develop and implement a comprehensive educational and dissemination program to communicate up-to-date information on grant and contract policies and procedures.
  • Design and deliver educational workshops on relevant sponsored projects information to orient faculty and staff to requirements and updates.
  • Work collaboratively to ensure effective utilization of the Web and Intranet in support of the research mission.
  • Liaison with Office of Research Services, Office of Regulatory Affairs, and Training Department to offer proposal related training for faculty, staff and students as appropriate.
  • Promote visibility of research findings through dissemination of results.
  • Analyze information and provide data for management decision support as needed.
  • Provide consultation and advice to faculty on applicable funding opportunities as appropriate.
  • Participate on University and School committees and task forces.


Performs additional duties as assigned.

Qualifications

Bachelor's degree and 5 to 7 years of experience, or equivalent combination of education and experience, are required. Master's degree, preferably in Accounting or Business, with 3-5 years of experience, or equivalent, preferred. Strong background in grants administration, financial management, procedural and regulatory compliance management, project and process management. Excellent analytical skills with the ability to utilize independent judgment in the identification and analysis of diverse problems. Thorough understanding of University policies and procedures; excellent oral and written communication skills. Superb customer service skills with the ability to interface effectively with all levels in a fast paced environment using sound judgment essential.

The successful candidate will be a self-starter with strong initiative and a results orientation. Must be a collaborative team player with the ability to work both independently and as part of a team. Strong analytical and organizational skills with the ability to multi-task and meet deadlines essential. Strong PC related skills in MS Office and related database management. Solid experience with computerized accounting system, preferably BEN Financials and Business Objects desired.

Working Conditions
Office, library, computer room,

Physical Effort
Typically sitting at a desk or table

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Nursing

Pay Range
$59,703.00 - $113,435.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Claire-M-Fagin-6096/Senior-Grants-Business-Manager--Penn-Nursing_JR00028901-1





Copyright ©2017 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-105f8aee0d3bb34586ae8d72d087fa59

 

 

 

Diversity Profile: University

 

AAUP COMPENSATION SURVEY DATA

View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 2/7/2021
Application Due: 3/8/2021
Work Type: Full Time
Salary: