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Grants and Contracts Administrator

Employer
University of Virginia
Location
Charlottesville, VA

View more

Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Job location: Charlottesville, VA


Employment Type: Full-time
Posted data: 2021-02-04
Req: R0020906
The Division of Infectious Diseases at the University of Virginia seeks a candidate to support the operations of pre and post award research administration within the school of Medicine as a Grants and Contracts Administrator. The candidate will be working with multiple faculty, each with specific needs and deadlines. Flexibility and ability to multi-task many different activities that may involve competing deadlines is a must.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Grants and Contracts Administrators possess a comprehensive understanding of grants and contracts administration. They may function in a central unit, school, department, division, institute, or center. T They manage all aspects of the development of complex proposals and awards, interpret guidelines, terms, and conditions, and provide advice accordingly, and resolve issues to ensure timely and accurate delivery of information.

  • Advise faculty in the preparation and submission of proposals to a variety of sponsors in accordance with funding agency policies and the fiscal soundness of grant-supported centers.
  • Collect required data in preparation of grant applications, renewals and grant reports.
  • Prepare budgets specific to sponsor guidelines.
  • Ensure proper set-up and oversight of internally funded grants.
  • Provide financial forecasts for the research group on a 3, 6 and 12 month horizon.
  • Monitor expenditures in personnel and OTPS including supplies and vertebrate animals to prevent over-, underspending in specific categories.
  • Establish, monitor and maintain subcontracts with national and international academic and industrial organizations
  • Contact sponsors when there is a need for clarification on policies and procedures for grant preparation.
  • Coordinate and review effort reporting.
  • Monitor project progress, prepare progress reports in compliance with sponsor guidelines
  • Understand and interpret sponsor and university laws, policies and procedures governing research administration.
  • Compile, analyze, and interpret complex data,
  • Analyze situations, identify problems, and recommend solutions to faculty.
  • Review and approve external subcontract invoices and agreements.
  • Perform monthly grant expenditure reviews for accurate spending on research projects.
  • Perform labor adjustments and labor scheduling in accordance with available funding
  • Assist in the Division budgeting process by providing the faculty salary allocations and funding sources, anticipated grant submissions, and other information as requested.
  • In addition to the above job responsibilities, other duties may be assigned.

OTHER REQUIRED SKILLS AND COMPETENCIES

  • Excellent oral and written communication skills.
  • Self-motivated and ability to motivate others.
  • Culturally competent and able to work effectively with diverse populations.
  • Possess exceptional customer service, interpersonal, and active listening skills.
  • Excellent organizational and planning skills.
  • Able to function within a team and also work effectively independently.
  • Embrace and display the department’s core values of compassion, respect, service excellence and integrity.

MINIMUM REQUIREMENTS

  • Education: Bachelor's degree
  • Experience: At least three years of grant and contract experience. Four additional years of experience may be accepted in lieu of degree.
  • Licensure: Certified Research Administrator (CRA) certification is preferred.
  • Proficiency in Microsoft Office suite applications
  • Experience in using UVA's Integrated System, UBI, ResearchUVA, Recon@UVA is a plus.
  • High level of attention to detail.

To apply please visit UVA job board https://uva.wd1.myworkdayjobs.com/UVAJobs, and search for "R0020906" Complete the application and see below for documents to attach. Please note that multiple documents can be uploaded in the CV/Resume box.

Required Application Materials:

  • CV
  • Cover Letter
  • Contact information for 3 references

Please note multiple documents can be submitted in the CV/Resume Box. Applications that do not contain all of the required documents will not receive full consideration.

The selected candidate will be required to complete a background check at time of offer per University Policy.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

Organization

In 1819, the University of Virginia established a new model for intellectual exchange and cross-disciplinary collaboration in higher education. Two hundred years later, as a major research institution, we continue to challenge conventions, lead with ingenuity and advance knowledge for the common good.

What began as an innovative idea has become one of the nation’s leading public research universities, with over 21,000 undergraduate, graduate and professional students. UVA also has over 3,000 full-time faculty offering more than 400 degrees.

Each of the University’s eleven schools has its own distinctive mission, working together to garner consistently high rankings—including #2 Best Value Public College (Princeton Review, 2016), #3 Public University in the Nation (U.S. News & World Report, 2016), and #3 Best Value Among Public Colleges (Kiplinger’s, 2016).  

As we invest in and strengthen our research capabilities, UVA seeks new faculty ready to uncover new insights, rewrite old rules and collaborate on intellectual discoveries.

RESEARCH COLLABORATIONS THAT CROSS DISCIPLINES

As an R1 institution, the University’s research centers, consortia and laboratories are on the leading edge of discovery and technology, offering collaborative spaces for students and faculty to solve global problems.

Our professors are recognized members of major national scholarly and professional organizations, including the National Academy of Sciences and the American Academy of Arts and Sciences. Our faculty’s engagement in interdisciplinary research is being facilitated by new research institutes specializing in everything from big data to brain functioning, and by cluster hires across schools.

NATIONALLY RANKED HEALTH SYSTEM

UVA is also home to a nationally renowned academic medical center and the UVA Health System, which serves a three-part mission to treat patients, conduct translational research and train medical practitioners in a wide variety of disciplines.

Established as the nation’s 10th medical school in 1825, the institution has since grown to include a 612-bed hospital and a Level I trauma center, nationally recognized cancer and heart centers, a Children’s Hospital, and primary and specialty clinics throughout Central Virginia.

The UVA Medical Center is consistently ranked among the nation’s best hospitals by the U.S. News & World Report magazine and has been named among the top 25 percent in seven specialties.

INSPIRING STUDENTS, INSPIRED TEACHING

The vast majority of UVA students come from the top 10% of their high school class, as well as from all 50 states, over 142 countries and a variety of socioeconomic backgrounds. Despite their diversity, all UVA students share a love of learning and a drive to achieve.

One of the reasons students choose Virginia is our unique residential culture. At UVA, the community of students, faculty and staff personifies the Jeffersonian idea that living and learning are connected. The Academical Village was constructed to support a unique residential experience, with faculty living in the Pavilions, students occupying Lawn rooms and the world-famous Rotunda at its heart. The University’s residential culture continues to support this experience today—strengthened by students, faculty and staff rich in backgrounds, ideas and perspectives. Our unique culture is also paying dividends in innovation:  UVA’s faculty have generated more than 130 patents since 2010.

Perhaps most importantly, faculty come to UVA knowing that instruction is as important as research, and they pride themselves on their many teaching awards.  Our best professors look for ways to encourage, mentor and develop tomorrow’s leaders inside and outside the classroom.

LIFE IN CHARLOTTESVILLE

Living in Charlottesville you’ll find sophisticated restaurants, world-renowned wineries and breweries, cosmopolitan arts and music, friendly urban and suburban neighborhoods and a Piedmont landscape that has lured adventurous souls for centuries.  No wonder the U.S. National Bureau of Economic Research named Charlottesville the “happiest city in America” in 2014.

In addition to UVA and its health system, several major employers have facilities in Charlottesville, including State Farm, Northrop Grumman, the U.S. Department of Defense, GE and others.  Charlottesville is also becoming a center for innovative start-up businesses.  The University also actively helps spouses and partners of faculty members build their networks and pursue employment opportunities with a wide variety of area employers. 

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply. In accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA) and the Rehabilitation Act of 1973, qualified individuals with disabilities are protected from discrimination and may be entitled to reasonable accommodations to assist in their pursuit of employment at the University. This includes assistance in completing the online job application as well as reasonable accommodations during the interview process. Please contact the UHR Service Center: 434.982.0123 orAskHR@virginia.edu to request assistance.

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