Job location: Miami, FL

Employment Type: Full-time
Posted data: 2021-03-19
Req: R100044785
Current Employees:

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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The Project Coordinator – Facilities Operations & Planning provides coordination services for construction projects of varying complexities, including capital projects, renewal and replacement and renovations and maintenance. Additionally, the Project Coordinator – Facilities Operations & Planning will be responsible for coordinating and working with outside, third party vendors as needed.

Job Duties and Responsibilities (specific to CSTARS position)

• Designated as Emergency Personnel. Responds to after-hours calls and schedules regarding facilities.

• Maintains/repairs and replaces all cameras campus wide as needed.

• Maintains all lighting campus wide.

• Maintains/repairs and replaces card readers’ campus wide as needed.

• Maintains/repairs inner and outer gates, rollers, motors and electrical components as needed.

• Coordinates inspections or tests of fire, sprinkler and extinguisher systems.

• Hurricane preparation. Install all shutters and deploy sandbags to all doors and openings campus wide.

• Keeps thorough and up to date records on activities regarding CSTARS maintenance.

• Experience in carpentry, electrical, low voltage, air conditioning, plumbing, and general building maintenance.

• Perform HVAC preventative maintenance.Replace motors, belts, contactors and capacitors as needed on all split systems. Clean condenser and evaporator coils as needed or at least once a year.

• Other duties as assigned by RSMAS Facilities Management and CSTARS Management.

CORE JOB FUNCTIONS

• Plans and coordinates administrative tasks to include facilitating project logistics such as scheduling meetings, conference rooms, conference calls, equipment meeting minutes, filing and answering phones.

• Processes purchase orders, invoices, and other documents.

• Coordinates RFP, RFQ, bid submittals and award communications activities with outside vendors.

• Advances and enforces operational procedures and best practices, ensuring staff compliance.

• Communicates and provides reports to various stakeholders detailing project progress, schedules and spending.

• Assists with tracking of project budget and permits.

• May be required to oversee administrative staff.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

Bachelor’s Degree in relevant field

Certification and Licensing:

Certification in relevant specialty or field

Experience:

Minimum 2 years of relevant experience

Knowledge, Skills and Attitudes:

• Skill in completing assignments accurately and with attention to detail.

• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

• Ability to work independently and/or in a collaborative environment.

• Ability to maintain effective interpersonal relationships.

• Commitment to the University's core values.

Department Specific Functions

The Project Coordinator - Facilities Operations & Planning is responsible for ensuring that the CSTARS operation continues efficiently and effectively without interruption through coordinating the security conditions, physical, environmental and ongoing facilities maintenance projects. Works in conjunction with the CSTARS Staff and RSMAS Facilities Administration to provide, planning and implementation for multiple projects including developing and maintaining facilities-related activities, projects, policies, and procedures.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

c105