Accounts Payable Clerk

Location
Tuskegee, AL
Posted
Feb 05, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Posting Date: April 19, 2021 Posting End Date: June 19, 2021

Position: Accounts Payable Clerk Location: Office of Business and Fiscal Affairs

Status: Full Time; Exempt

Special Qualifications

In keeping with the President’s commitment to Tuskegee University seeking “Excellence in Every Way,” the ideal Clerk will possess the willingness to use their expertise to assist in the university’s efforts to be a sustainable academic organization committed to excellence.

Essential Duties and Responsibilities

  • Report directly to the Supervisor of Accounts Payable
  • Open mail, stamp date received, and input pertinent information into Accounts Payable System for incoming correspondence
  • Prepare vouchers by inputting invoice date, amount and purchase order reference number
  • Match printed check with supporting documentation and note documentation with check information and stamp date paid
  • Request receiving report from departments
  • File Paid invoices
  • Photocopy materials needed for each job procedure
  • Answer telephone and respond to inquiries from suppliers, students, and university personnel
  • Maintain open purchase order file
  • Process employee expense reports,Credit Card Statements, University telephone bills, Insurances, bank loans, and student refunds
  • Analyze documentation for GL account and funding availability
  • Process Special Construction Packets
  • Reconcile Student Refunds listing for accuracy before distribution
  • Process Internal PIVs and review for draw down on those accounts
  • Verifying Insurance payment schedules
  • Train Work-study Students
  • Assist departments with verifying travel arrangements
  • Reconcile University Sub award Agreement payments regarding Grants
  • Assist in reconciling supplier accounts
  • Prepare PIV and requisitions for the department operation needs
  • Prepare and process stop payments
  • Responsible for resolving issues related to vendor accounts including but not limited to contacting department to request additional funding, request additional documents from departments, and researching on vendor websites to print down missing invoices
  • Perform all other duties assigned

Qualifications

  • Bachelor's degree in a related field or equivalent combination of education/experience
  • Accounts Payable and Payroll experience preferred; working knowledge of invoice and payment practices and procedures
  • Financial software/reporting skills, computer/office machinery proficiency, and problem solving abilities
  • Organizational skills to include attention to detail; ability to establish priorities and manage time wisely
  • High productivity and dependability; ability to work extended hours when needed
  • Exceptional interpersonal skills (ability to maintain a pleasant and professional attitude in daily contact with outside vendors, faculty, staff, etc.)
Salary
Commensurate with education, training and experience

**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. **
APPLICATIONS will be accepted in the Office of Human Resources. Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of (3) to (5) references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position. The University reserves the right not to fill the position in the event of budgetary or operational constraints.

Office of Human Resources
Attn: Employment/Recruitment
1200 West Montgomery Road
101 Kresge Center
Tuskegee University
Tuskegee, Alabama 36088
Email Address: [email protected] Fax:
334-724-4319
Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of employment.
Must be able to pass a drug screen and background check.

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