Executive Director, Research Accounting and Cost Analysis

Job description

Job location: Coral Gables, FL

Employment Type: Full-time
Posted data: 2021-03-19
Req: R100044676
Current Employees:

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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The University of Miami has an exciting job opportunity for an Executive Director, Research Accounting and Cost Analysis to support the Associate Vice President, Research Administration in the Office of the Vice Provost for Research.


The Executive Director, Research Accounting and Cost Analysis reports to the Associate Vice President, Research Administration within the Office of the Vice Provost for Research and Scholarship (OVPRS-RA). The Executive Director manages critical financial and operational functions including monthly financial reconciliations, recharge and service center rates, human subject incentives clincard program and facilities and administration (F&A) rate negotiation in addition to oversight and resolution of issues related to existing and new University wide systems. The Executive Director also partners with the Executive Director, Post-Award to provide support on complex projects, audit and initiatives.

The Executive Director serves as a primary liaison for the Office of Research Administration ORA to the Central Business Office, and collaborates with other relevant stakeholders including Deans, faculty and departments, central offices, business managers and other units under the Office of the Vice Provost for Research and Scholarship (OVPRS). The Executive Director, along with the Executive Directors of Pre- and Post-Award, serves as a University point of contact with sponsors and auditors on sponsored project matters. Trains, partners, and leads certain aspects of change management functions within the OVPR to improve the effectiveness, efficiency, compliance, education and customer service aspects of business processes, systems, and staff support in sponsored program administration.


  • Develops and maintains a proactive grant management environment, which supports investigator needs and meets sponsor, university, and state and federal requirements. Cultivates and strengthens working relationships with University partners including, but not limited to the Office of Financial Planning & Analysis, Office of the Controller, Deans, Department Heads and Administrators.
  • Establishes quality assurance measures and controls associated with the financial administration of grant and contract awards in partnership with the Executive Director, Post-Award to enhance compliance and improve internal controls.
  • Responsible for the development of the F&A rate proposal and partnering with University stakeholders and leadership during the evaluation of space utilization.
  • Responsible for the monthly balance sheet reconciliations as it applies to grant receivables, deferred revenue, etc. in partnership with the Executive Director, Post-Award.
  • Reviews and approves rates for recharge and service centers and implements procedures and systems to ensure compliance with approved rates.
  • Responsible for the central administration of the clincard program for human subject incentives.
  • Provides guidance and support to department and OVPRS-RA financial administrators in support of grant administration activities.
  • Assists the Associate Vice President with the operational and strategic implementation of systems, processes, change management, and training activities for both intra-office and institutional programs/activities.
  • Articulates the mission, vision and strategic directives of the office and represents OVPRS-RA to academic and administrative leadership, as well as external university sponsors.
  • Leads projects, as assigned by the Associate Vice President and the VPR that improve existing business processes for the management of sponsored projects University-wide, seeks cooperation from departmental finance administrators and other central administrative units for valued input, and ensures timely and effective implementation.
  • Assists in the development and oversight of departmental metrics that monitor operational effectiveness and institutional performance on key grant activities.
  • Provides oversight of post award functions which include quality assurance, F&A rate negotiation, recharge center billing and the clincard program.
  • Ensures that processes and procedures are in place, and staff are appropriately trained, to facilitate the adherence of financial administrative requirements of sponsored awards.
  • Establishes programs and offerings of educational programs and information regarding grant and contract administration to office staff, University faculty, and departmental business office staff.
  • Develops and implements new or revised University financial policies and procedures to ensure a continuous process in keeping OVPRS-RA owned policies and procedures up-to-date.
  • Keeps current on sponsor requirements, university policies, and state and federal regulations regarding the financial aspects of sponsored project administration.
  • Develops and manages employees and organizes them into high performance teams that provide consistent and efficient service delivery to both internal and external customers.
  • Facilitates the career development of staff through goal setting, cross-functional training, team building and professional development.
  • Collaborates with other offices within the OVPRS to establish guidelines and effective practices for managing grants and contracts.
  • Establishes and continuously assess the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
  • Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.



Bachelor’s degree in in Business, Accounting or related field required. Master’s degree preferred.

Certification and Licensing:

Certified Research Administrator (CRA) preferred.


Minimum of ten (10) years of progressively responsible experience in research administration, preferably in a public or university environment with a proven record of advanced skill. Supervisory experience managing a sponsored operations team or group. Any appropriate combination of relevant education, experience and/or certifications may be considered.

Knowledge, Skills and Attitudes:

  • Knowledge of accounting standards and principles.
  • Familiarity with and working knowledge of Huron and Workday software solutions preferred.
  • Knowledgeable of federal regulations, sponsor guidelines, and the Federal Office of Management and Budget Uniform Guidance (2 C.F.R. Part 200) as they relate to sponsored program activity.
  • Experience with F&A rate proposals preferred.
  • Excellent organizational and time-management skills.
  • Ability to work effectively within tight timelines and deadline pressure.
  • Excellent oral and written communication and interpersonal skills, with a demonstrated ability to work collaboratively within a team and between teams, as well as external constituents.
  • Evidence of leadership and ability to direct the work of others, and a commitment to mentoring, coaching, and developing teams.
  • Considerable critical thinking, problem-solving, crisis management, and critical decision-making abilities.
  • Skill in collecting, organizing and analyzing data
  • Ability to work independently and/or in a collaborative environment
  • Excellent computer skills (i.e., Microsoft Office) that include a good working knowledge of ERP financial systems and research administration systems.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:


Pay Grade:





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Job No:
Posted: 2/4/2021
Application Due: 8/3/2021
Work Type: Full Time