Assistant Director, Community Contract Education

Job description

Assistant Director, Community Contract Education

Position Number: 2013141114
Department: Community and Contract Education
Job Category: Management
Time (Percent Time): 100%
Term (months/year): 12 months/year
Current Work Schedule (days, hours): Monday - Friday, 9:00 a.m - 5:30 p.m.
Salary Range: M-9
Salary: Steps 1-6: $100,080 - $113,496 annual
Shift Differential:
Open Date: 01/29/2021
Initial Screening Date: 03/02/2021
Open Until Filled: Yes

Application Procedure:
Complete application packets will be accepted until the position is filled; ; however, those submitted by 11:59 p.m. (PST) on March 2, 2021 (Initial Screening Date) are assured consideration.

Applicants must submit all of the following materials online at to be considered for this position:

1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and experience.
3. A detailed résumé that summarizes educational preparation and professional experience for the position.
4. Three letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation).
5. College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.

Health & Welfare:
The College contributes an annual premium up to the family coverage amount for Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans. Lifetime retirement benefits provided for eligible retirees.

The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and National Benefit Services.

*Note Salary and Health & Welfare Benefits are subject to change

Basic Function/Overview:

Under administrative direction, assists in planning, organizing, managing, and providing administrative direction and oversight for major programs, functions, and activities of the Community and Contract
Education Department. Promotes programs and services in community and contract education as well as testing/proctoring services. Participates in the development and implementation of goals, objectives,
policies, and priorities for the department. Organizes and coordinates marketing and outreach efforts to attract and inform prospective clients of our programs and services. Assists in coordinating assigned
activities with other College departments, staff, and outside agencies.


Receives general direction from the assigned managerial personnel. Exercises general and direct supervision over assigned staff.


This is an Assistant Director classification assigned to the Community and Contract Department. This class performs diverse, specialized, and complex work involving significant accountability and decision-making responsibility. Assists in planning, development, and administration of departmental policies, procedures,
and services. Incumbents at this level are expected to be knowledgeable in all procedures related to the assigned area(s) of responsibility, able to work with a high degree of independent judgment, tact, and
initiative. Successful performance of the work requires the knowledge of departmental and College activities and extensive student, faculty, and staff contact. This class is distinguished from the Director,
Community and Contract Education, in that the latter has overall responsibility for all community and contract education programs, functions, and activities.

Essential Duties/Major Responsibilities:

1. Assists in the management of the development of programs, services, and activities, including community education, and contract training; recommends changes.
2. Assists in the coordination of departmental programs, services, and activities; provides input on schedules and methods for providing programs, services, and activities.
3. Participates in the development and administration of the department’s annual budgets and related funds; assists with the forecast of additional funds needed for staffing, equipment, materials, and
supplies; assists with the monitoring and approval of budget expenditures ensuring the appropriate use of funds; assists with the implementation of adjustments as necessary.
4. Assists in the development and implementation of goals, objectives, and priorities related to the School of Continuing Education workforce development efforts.
5. Assists with the selection, training, motivation, and direction of department assigned personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline procedures; responds to staff questions and concerns.
6. Recommends, develops, and implements changes to federal, state, local, and College policy; analyzes and evaluates program compliance updating program as necessary.
7. Works with staff and college partners to ensure development opportunities support pathways to college and careers.
8. Seeks and develops new fee-based, community education, and contract training opportunities; delivers and evaluates operations, courses, and activities.
Assistant Director, Community and Contract Education.
9. Assists in the planning, implementation and evaluation of course proposals for community education
programs; conducts outreach activities to businesses; identifies and meets with prospect clients to discuss programs and services.
10. Conducts a variety of analytical and operational studies regarding departmental and programmatic activities; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
11. Develops, coordinates and maintains marketing efforts as it relates to the program.
12. Participates on committees, task forces, and special assignments, including, but not limited to Screening and Selection Committees and affiliated trainings. Prepares and delivers oral presentations related to
assigned areas if needed.
13. Perform related duties as assigned.

Other Duties:
Performs related duties as assigned.

Knowledge Of:
Knowledge of:

1. Community and contract education administrative principles and practices, including planning, goal setting, program development, implementation, and evaluation.
2. Workforce development principles and practices and their application to a wide variety of programs.
3. Principles and practices of incumbent supervision, including work planning, assignment, review, and evaluation, and the training of staff in work procedures.
4. Principles and procedures of record keeping, technical report writing, and preparation of correspondence and presentations.
5. Procedures for planning, organizing, and coordinating a variety of outreach activities and events.
6. Modern office practices, methods, and computer equipment and applications related to the work.
7. Techniques for effectively representing the College in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
12. Learns and applies emerging technologies, and, as necessary, to perform duties in an efficient, organized, and timely manner.
13. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Skills and Abilities:
Skills and Abilities to:

1. Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the assigned program areas.
2. Research, analyze, and evaluate training topics as they relate to new trends in industry.
3. Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner.
4. Effectively administer a variety of programs, projects, events, and administrative activities.
5. Effectively represent the College in meetings with various educational, business, and professional organizations.
6. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
7. Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
8. Establish and maintain a variety of filing, recordkeeping, and tracking systems.
9. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
10. Use English effectively to communicate in person, over the telephone, and in writing.
11. Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures; understand scope of authority in making independent decisions.
Learns and applies emerging technologies, and, as necessary, to perform duties in an efficient, organized, and timely manner.
13. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Minimum Qualifications/Education & Experience:
Education and Experience:

Equivalent to graduation from a regionally accredited four-year college or university with major coursework in business administration, management, marketing, economics or a related field and four (4)
full time equivalent years of responsible experience in community and contract education, or similar programs.

Additional full time equivalent years of experience can be substituted for the required education on a year for-year basis up to two (2) years.


Preferred Qualifications:

License(s) & Other Requirements:

Examination Requirements:

Working Environment:
Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents may interact with staff, students, and/or the public in interpreting and enforcing departmental policies and procedures.

Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various College and meeting sites; vision to read printed
materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking
between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Incumbents must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.


Conditions of Employment:
Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees - The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here:

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Typing Certificate Requirements:

Special Notes:
Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through the Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected]

DO NOT include photographs or any demographic information (e.g. D.O.B, place of birth, etc.).

TRAVEL POLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to $500 maximum. Relocation costs will be borne by the successful candidate. Travel reimbursement claims (original receipts) must be submitted no later than 30 days following the interview date.

Foreign Transcripts:
Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected]

Selection Procedure:
A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The committee will recommend finalists to the President/CEO and/or his designee for a second interview. The number of vacancies is dependent on student enrollment, College resources, needs, and Board of Trustees’ approval. The start date will follow Board approval and receipt of live scan clearance.

Special Instructions to Applicants:
To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at to complete and submit your application for this position.

Letters of Recommendation

The required letters of recommendation are not required to be confidential but if your reference prefers to send a confidential letter, please follow these instructions and notify your reference directly. To obtain a confidential letter of recommendation, you must enter the reference’s name and email address in the fields provided under the “Confidential References” section of the application.

NOTICE: In order for your reference to receive an email with a link to attach a confidential reference letter, you must complete your application and reach the status of “Under Review by HR”. It is recommended that you complete your application and reach this status well in advance of the deadline to provide your reference ample time to attach the letter.

It is the sole responsibility of the applicant to assure that all required and any optional documents are attached by no later than 11:59 PM PST of the initial screening date shown on the job posting.

EEO Policy:
The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest:
Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College’s Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).

Cancel RTF Policy:
We reserve the right to reopen, re-advertise, delay, or cancel filling this position.

To apply, visit

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Job No:
Posted: 2/1/2021
Application Due: 6/3/2021
Work Type: Full Time